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*This is a modification to the solicitation to delineate this procurement as a brand-name acquisition, attach the JOTFOC and incorporate specific FAR clauses for clarity*
CGC Venturous Caterpillar 3406 Engine Longblock “Overhaul Kit”
This requirement includes a brand-name only materials and/or services as outlined in the attached Statement of Work (SOW) and Specifications. Due to compatibility, standardization, and lifecycle support considerations, only Caterpillar Authorized Parts & Service Center products are acceptable for this requirement. Substitutions will not be considered.
This restriction is supported by a Justification and Approval (J&A) in accordance with FAR 11.105, attached to this solicitation. To ensure warranty compliance, safety, and proper integration with existing systems, only authorized vendors of Caterpillar, Inc. may provide parts or services under this requirement
Offerors must provide proof of authorized source status by submitting a valid Letter of Authorization (LOA) from the Original Equipment Manufacturer (OEM) or brand owner, confirming the vendor is an authorized distributor, reseller, or service provider for Caterpillar, Inc.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This solicitation is issued as a Request for Quote Number 52000QR250020069. This procurement will be processed in accordance with FAR Part 12.
The North American Industry Classification System (NAICS) is 336310. The small business size standard is 1050. This is a total small business set aside; all responsible small business sources may submit proposals that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13.
THE UNITED STATED COAST GUARD SURFACE FORCE LOGISTICS CENTER REQUEST THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT:
The contractor shall provide CGC Venturous Caterpillar 3406 Engine Longblock “Overhaul Kit”
A. REQUIREMENT:
1. The U.S. Coast Guard is completing a long block exchange of a Caterpillar 3406 engine used as a ship service diesel generator onboard CGC VENTUROUS.
As we have been using CAT long block (OEM reman) replacement engines for some time now there isn’t a serial number associated to each engine.
We require an “overhaul kit” made up from the components listed in the enclosed document. All components must be OEM (Caterpillar) new stock or remanufactured components. We are not requesting any technical support or assistance with this project.
The vendor is responsible for return shipment of the cores from the vessel’s location to their facility. The vendor must provide written instructions for the core return process.
We will notify the vendor when the cores are ready for shipment so they can dispatch a carrier to pick up the material.
NOTE: The vendor has 45 days after the return/receipt of cores to account for, inspect, & either accept or reject them in writing via an invoice. If the vendor has not provided a written status on core returns before the end of this period, we will not be held finically responsible for core charges as a result of any missing, incomplete, or unacceptable items.
As all parts are required to be OEM certified, the vendor will provide a 1,000 hour or 12-month warranty period. This warranty period will apply to all components listed in the long block parts kit. This warranty will require the vendor to provide all parts & labor as needed to correct for any component failure that might occur. The warranty period will start upon our receipt of the kit.
See attached SOW and Parts List for additional details.
2. Location of Performance (FBO Destination)
CGC VENTUROUS (WMEC 625)
600 8TH AVE SE.
ST. PETERSBURG, FL 33701
ATTN: LT ANTHONY MEDLAR
3. REQUIRED DELIVERY SCHEDULE: The kit must be delivered complete to the vessels homeport by 16 Feb 2026. Delivery prior to this week is undesirable due to limited storage space. Delivery can’t be made after this week as it will negatively impact our project timeline.
Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review. Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical rep.
NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item.
As stated below, the provision at FAR 52.212-2- Evaluation-Commercial Items-applies with the following addenda:
Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13.5.
1. Please provide any warranty information.
2. Vendors MUST be registered in www.sam.gov
The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, price and other factors considered.
Please Note: Interested Offerors having the expertise as required are invited to submit a Firm Fixed Price quotation that will be considered by the agency. Quotations must be submitted on company letterhead stationery and must include the following information:
(1) Cost Breakdown
(2) Unit Cost
(3) Extended Price
(4) Total Price
(5) Payment Terms
(6) Discount offered for prompt payment
(7) Company Unique Entity ID (UEI) and Cage Code.
Quotes must be received no later than 24 July 2025 at 0900 A.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to Ford, T S PO1 USCG SFLC (USA) at email address – [email protected] and carbon copy Balint, Karla, SKC [email protected]
Any questions or concerns regarding any aspect of the RFQ must be forwarded to Ford, T S at email address - [email protected] and Contracting Officer, SKC Karla Balint via email [email protected]
The following FAR Clauses and Provisions apply to this acquisition:
The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract:
NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement.
*The above/following clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov.
NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:
This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quote. Paragraph (b) of FAR 52.204-8 applies.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).