***THIS IS A COMBINED SOURCES SOUGHT NOTICE AND NOTICE OF INTENT TO SOLE SOURCE***

The National Institute of Standards and Technology (NIST) Dosimetry Group is seeking information from sources that may be capable of providing an upgrade the irradiator shield and data acquisition software of its G90 irradiation facility to replace the shutter mechanism to enhance the safety of operations and reproducibility of measurements laser. If no alternate sources are identified, the Government intends to issue a Sole Source Award to Hopewell Designs, Inc. (5940 Gateway Dr, Alpharetta, GA 30004, USA) under the authority of FAR 13.106-1(b). The North American Industry Classification System (NAICS) code for this acquisition is 334517. 

The Dosimetry Group at The National Institute of Standards and Technology maintains the nation’s metrological standard for air kerma (radiation dose in air) from gamma-ray beams which is mainly used for radiation applications nationwide to ensure the safety of radiation workers and the public. The national standard held at NIST is disseminated nationwide through a measurement program that makes use of reference gamma-ray radioactive beams generated by an irradiator device which needs to undergo an upgrade to enhance both the safety of operations as well as the reproducibility of measurements made at NIST. 

One of the main upgrades to be performed is modifying the shutter mechanism to include an externally guided rail mechanism. This requires transporting the Hopewell Designs Inc (HDI) model G90 irradiator to the manufacturer’s site to allow machining the existing irradiator shield, to accommodate the newly designed shutter mechanism. Once the modifications are completed and tested at the Contractor’s site, the system will be re-installed and tested at NIST. 

NIST conducted market research from April 2025 to June 2025 by performing internet searches, searches of GSA, searches of FPDS and DSBS, and speaking with colleagues and various companies to determine what sources could meet NIST’s minimum requirements.  The results of that market research revealed that only Hopewell Designs, Inc. (UEI: M4KDZ8GCL7J4) appears to be capable of meeting NIST’s requirements.

HOW TO RESPOND TO THIS NOTICE

In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION. Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response.  Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed at the bottom of this notice as soon as possible, and preferably before the closing date and time of this notice.

• Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).

• Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

• Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

• Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why.  Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

• For the NAICS code

• Indicate whether your company is (a) a small business or (b) other than small business.  See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.
• If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement. 

• If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

• Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.

• Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.

• Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section. 

QUESTIONS REGARDING THIS NOTICE

Questions regarding this notice may be submitted via email to the Primary Point of Contact and the Secondary Point of Contact listed in this notice. Questions should be submitted so that they are received 5 calendar days prior to the close of this notice.  Questions will be anonymized and answered via sources sought notice amendment following the question submission deadline.

IMPORTANT NOTES

The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirements in the near future. 

This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract. 

This notice is not a request for a quotation. Responses will not be considered as proposals or quotations.

No award will be made as a result of this notice. 

NIST is not responsible for any costs incurred by the respondents to this notice.

NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Thank you for taking the time to submit a response to this request!