PURPOSE In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for concession supplies and food for the W.G. Thomas Coliseum, Birdville Stadium, and the Fine Arts/Athletic Complex. This contract is for on-site delivery of food and supplies to two (2) BISD locations. Our focus will primarily be on the fall semester, coinciding with football season. We have the authorty to decide on stocking supplies for smaller events at our own discression. Based on the prior expenditures, the total estimated contract on an annual basis $125,000. CONTRACT TERM AND RENEWALS This proposal shall be effective from July 1, 2024 through June 30, 2025. The District and Proposer may, upon mutual consent, extend the contract for four (4) additional one-year periods (not to exceed a total of 5 years) upon written request of the Proposer presented not later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email
[email protected].
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