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Enclosed is a Request for Quotations (RFQ) for Gardening Services for U.S. Embassy Baguio, Camp John Hay, Baguio City. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. All prospective offerors who have received a solicitation package will be invited to attend. The pre-proposal conference and site visit will be held on 2 July 2025, 1:30 P.M. (Philippine local time) at the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. Prospective offerors/quoters are requested to assemble at 1:00 P.M. (Philippine local time) at the front gate of the U.S. Embassy, Baguio Compound, Camp John Hay, Baguio City. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) by email to [email protected] no later than 27 June 2025, 4:00 P.M. (Philippine local time). Access to USG facilities will not be permitted without prior access clearance. See Section 2, FAR 52.237-1 of the attached Request for Quotation.
Submit any questions you may have concerning the solicitation documents in writing to [email protected] on or before 7 July 2025, 4:00 P.M. (Philippine local time).
Quotations are due by 21 July 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to [email protected] . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.