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DOCUMENT 001113 - ADVERTISEMENT FOR BIDS PART 1 -GENERAL PROJECT INFORMATION Notice to Bidders: Qualified Bidders to submit bids for Project as described in this Document and in accordance with the Instructions to Bidders. Project Identification: Landers Convention Center Expansion – BP-04, Civil and Sitework. Project Location: 4560 Venture Drive, Southaven, MS 38671. Owner(s): Desoto County Board of Supervisors, Administration Building, 365 Losher Street, Hernando, MS 38632 (Operations) Desoto County Convention & Visitors Bureau, 4560 Venture Drive, Southaven, MS 38671 Architect: AERC, PLLC, 342 West Valley Street, Hernando, MS 38632. Construction Manager: Montgomery Martin Contractors, LLC, 8245 Tournament Drive, Suite 300, Memphis, TN 38125 Project Description: Landers Center Expansion: Bid Package 04, Civil and Site. Construction Contract: Bids will be received for the following Work: Multiple-Contract Project consisting of prime contracts for scopes of work including Hardscaping, Landscaping, and Related Amenities. BID SUBMITTAL AND OPENING Notice is hereby given that sealed bids will be received by Montgomery Martin Contractors, LLC on behalf of the Desoto County Board of Supervisors and Desoto County Convention and Visitor’s Bureau for the Landers Convention Center Expansion Bid Package 04 – Civil and Site, located at 4560 Venture Drive, Southaven, MS 38671. Owner will consider bids prepared in compliance with the Instructions to Bidders and delivered as follows: Bid Date: Tuesday, August 12, 2025. Bid Time: 4:00 PM, local time. Location: Desoto County Board of Supervisors Administration Building, 365 Losher Street, Suite 340 (Office of Procurement), Hernando, MS 38632. Bids will be thereafter publicly opened and read aloud. Pre-Bid Meeting to be held on site: 2:00 PM, July 22, 2025 Deadline for any Requests for Information (RFIs): August 4, 2025 Deadline for Requests for Substitutions: August 4, 2025. Bid Submittal, Electronic: Owner will receive electronically submitted bids until the Bid time and date via Desoto County Procurement website at www.desotocountyms.gov/bids.aspx or www.central bidding.com. For any questions relating Owner will consider bids prepared in compliance with the Instructions to Bidders and delivered as follows: Bid Date: Tuesday, August 12, 2025. Bid Time: Not later than 4:00 PM local time. Web-Based Bidding Management Software: www.desotocountyms.gov/bids.aspx or www.centralbidding.com. Bids will be thereafter opened and read aloud as indicated in the Instructions to Bidders. BID SECURITY Submit bid security with each Bid in the stipulated form and in the amount identified as follows and in the Instructions to Bidders. Bid bond of a sum no less than five percent (5%) of the total of the amount bid with Construction Manager, Montgomery Martin Contractors, LLC, as Obligee, or Certified Check for no less than five percent (5%) of the Bid Amount, made payable to the Construction Manager, Montgomery Martin Contractors, LLC. Security Deposit (either Bid Bond or Certified Check) must be submitted to the Desoto County Procurement Office PRIOR to the time of Bid Due Date (It is recommended at least thirty (30) minutes prior to Bid Opening time.). No bids may be withdrawn for a period of sixty (60) days after opening of bids. Owner reserves the right to waive any irregularities, the right to reject one or all bids and the option to postpone action and final decision for a period of up to sixty (60) calendar days. BIDDING DOCUMENTS Official Bidding Documents may be downloaded from Desoto County Procurement Website at www.desotocountyms.gov/bids/aspx, or from Central Bidding at www.centralbidding.com. Electronic bids can also be submitted at www.centralbidding.com. For any questions related to the electronic bidding process, please call Central Bidding at 225 810-4814 TIME OF COMPLETION By submitting a Bid, Bidder represents that Bidder will begin the Work on receipt of the Notice to Proceed and will complete the Work within the Contract Time indicated in the Bidding Documents. LIQUIDATED DAMAGES Work is subject to liquidated damages. TO POTENTIAL BIDDERS Official bid documents are available per paragraph 1.4 Bidding Documents above. Partial Sets will not be issued. Bidders will be required to provide Bid Security in the form of a Bid Bond in the amount of 5% of the Base Bid per paragraph 1.3 Bid Security above. Refer to other bidding requirements described in Section 00 2113 – Instructions to Bidders and Section 00 3100 – Available Project Information. Submit your offer on the Bid Form provided. Submit your Bid in duplicate and include a flash drive (with bid documents saved to it) for hand delivered bid packages only. Your offer will be required to be submitted under a condition of irrevocability for a period of 60 calendar days after submission. The bid will be awarded to the lowest responsive responsible and qualified bidder. The Owner reserves the right to waive any irregularities, the right to reject one or all bids and the option to postpone action and final decision for a period of up to forty-five (45) calendar days. Licenses: Bidders must be properly licensed at the time of the bid under the laws governing their respective trades and provide evidence of compliance with the applicable provisions of Section 31-3-21 (or latest revision) of Mississippi Code before such bid may be considered. All bids submitted in excess of $50,000 by a prime or subcontractor to do any erection, building, construction, repair, maintenance or related work must comply with the Mississippi Contractors Act of 1985 by securing a Certificate of Responsibility from the Mississippi State Board of Contractors. The Prime Bidder’s Certificate Number must be placed on the outside of the sealed envelope, or the bid will not be opened. Subcontractors requiring a Certificate of Responsibility must be listed, including their Certificate of Responsibility Number, on the Subcontractor List with the Bid. Out of State Contractors/Bidders must include their State Bid Preference Law with their bid. NOTIFICATION This Advertisement for Bids document is issued by Misty Heffner, Chancery Clerk – Desoto County Board of Supervisors. WITNESS MY SIGNATURE, THIS THE ________ DAY OF ________, 2025 __________________________________________ MISTY HEFFNER, CHANCERY CLERK DESOTO COUNTY BOARD OF SUPERVISORS SEAL: SUBMITTED TO: DESOTO TIMES TRIBUNE CLARION LEDGER FOR PUBLICATION ON: JULY 10, 2025 JULY 17, 2025 PROOF OF POUBLICATION TO: DESOTO COUNTY ADMINSTRATION OFFICE 365 LOSHER STREET, SUITE 300 HERNANDO, MS 38632PART 2 -PRODUCTS (Not Used) PART 3 -EXECUTION (Not Used) END OF DOCUMENT 001113 – ADVERTISEMENT FOR BIDS
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