The Ministry of National Defense of Romania invites eligible companies to participate in bidding for the technical design and implementation of works of the project to provide off-base fuel storage tanks (2018/3PL35001-00) at Fetesti Airbase. The project is included in the Capability Package CP 9A0995 - Bulk Fuel Assets for NATO Assets and is commonly funded from the NATO Security Investment Program (NSIP). 

The complete set of bidding documents, which are in the Romanian language, are available on the Romanian Government Official site for Bidding https://www.e-licitatie.ro/pub  with identification no. CN 1080113.

Requests for clarification are accepted until 20 June 2025, 23.59 local hours.

To bid on this project, U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) in the United States, 2) be pre-approved for participation in NATO International Competitive Bidding (ICB), and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.

Please note that as the works will take place in a military restricted area, the contractor is obliged to certify that all contract staff working in the military area have a current Personnel Security Clearance at the appropriate level. 

A Site Survey will be held on a date to be announced. 

All bids shall be accompanied by a Bid Security of 154.139,73 euro, representing I% of the total rough cost estimate. 

The contracting authority will require a performance guarantee representing 10% of the overall value of the contract. 

To qualify for award of the contract, bidders must meet the minimum qualifying criteria as specified in the bidding documents. For qualified companies, the award will be based on best quality/price criteria (40% price, 20% technical experts, 40% technical criteria).

The reference for the project is 2018/3PL35001-00 and all correspondence in relation to the project should refer to this reference.  

SUMMARY OF REQUIREMENT

The project includes the construction of two storage tanks with nominal capacity (3,750 m3), pipeline connections, pump house, impure chemical sewer network with petroleum product separators, water fire-fighting hydrant-based network, a foam house and foam networks. Further, the proposed scope encompasses low-voltage electrical connections and installations, back-up power sources and automation. Drinking water, domestic sewerage and storm water sewer network, fencing, roads, platforms and pedestrian paths complete the proposed scope. Romania planned the extension of the rail car unloading station, provided through the project 2006/3AF35011-00, with a loading/unloading ramp, able to accommodate 10 rail cars.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NATO ICB.  U.S. firms are approved for NATO ICB on a facility-by-facility basis. 

The U.S. NATO ICB application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities 

The Department of Commerce (DOC) is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project
- the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting entity.  

IMPORTANT DATES

U.S. firms must request a DOE (and, for U.S. firms new to NATO ICB, submit the one-time NATO ICB application): 07 July 2025

Bid Closing (estimated): 10 July 2025, 15.00 local hours

Contract Award (anticipated): 13 October 2025