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This is Update No. 32 - Updated as of 22 June 2022 (4:08 pm HST). Refer to underlined areas for the updates. The following summarizes the update:
Notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by PHNSY & IMF. The information contained herein is a facility access and safety requirement. Unless modified into a contract, this is not a contractual requirement; therefore, administration of this requirement is not by the Contracting Officer or the Contracting Officer’s Representative.
Definition:
a. COVID-19 symptoms - For the current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
b. Immunized or fully vaccinated in paragraph 11 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF FACILITY" - an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.
c. Immunized or fully vaccinated relating to travel in paragraphs 1, 6 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF " and relating to masks in "Mask Wearing Requirement" Section – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. The date of vaccine final dose is counted as Day 0.
d. Immunized or fully vaccinated relating to close contact in paragraphs 4, 7-9 in "CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF " – an individual who received all two-dose mRNA series (Pfizer or Moderna) or one dose of Janssen or Johnson & Johnson vaccine AND at least 14 days have passed since the final vaccine dose. In addition, if it has been more than 6 months since the 2nd dose of an mRNA (Pfizer or Moderna) vaccine or more than 2 months since the Janssen or Johnson & Johnson vaccine dose, individual must have received a booster shot to be considered immunized or fully vaccinated OR individual has confirmed tested POSITIVE for COVID-19 within the past 90 days.
e. Person Under Investigation (PUI) - an individual who is symptomatic & being tested for COVID-19 (no results yet).
*Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes).
CRITERIA RESTRICTION FROM ENTERING PHNSY & IMF
1. The State of Hawaii Safe Travels Program has ended. Currently there are no additional state COVID-related requirements for arriving domestic passengers. Travelers arriving in Hawaii directly from international airports must still comply with U.S. Federal requirements: consult with your airline to ensure you have the latest information. Also see https://www.cdc.gov/coronavirus/2019-ncov/travelers/.
PHNSY & IMF guidance does not allow for travelers on “official travel” (including the workforce supporting the defense industrial base) coming from off-island to enter the PHNSY & IMF facility after arrival, UNLESS contractor employee meets one of the exceptions provided below. Official travel means travel at the expense of the company in support of PHNSY & IMF contract. For contractor employees who are on personal travel, PHNSY & IMF travel restriction from entering PHNSY & IMF facility will NOT be applicable.
United States Travel
For interisland travel, PHNSY & IMF’s travel restriction from entering PHNSY & IMF facility will NOT be applicable. There are no testing or quarantine requirements for interisland travel.
IMMUNIZED Travelers arriving from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s travel restriction. Refer to immunized definition paragraph b above.
NON-IMMUNIZED Travelers whose travel is originating from the United States (50 states, District of Columbia, all US Territories) are exempt from PHNSY & IMF’s travel restriction from entering PHNSY & IMF facility if the below action is met. Refer to immunized definition paragraph b above.
*Travelling through a foreign country first before traveling to Hawaii (e.g. Guam to Japan to Hawaii) is considered travel within United States (50 states, District of Columbia, all US Territories) as long as the traveler does not leave the international terminal. If the traveler leaves the international terminal, the traveler must comply with the below international travel requirement.
International Travel – includes travelers leaving the international terminal during a layover or connecting flight at an international location.
All International travelers arriving from an international location are exempt from PHNSY & IMF’s 10-day travel restriction from entering PHNSY & IMF facility if the following actions are met:
2. Contractor employee who experiences COVID-19 symptoms is restricted from entering PHNSY & IMF facility until the contractor employee is asymptomatic for at least 24 hours without use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.). Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If COVID-19 symptoms are due to receiving the COVID-19 vaccine in last 24-72 hours, contractor employee may enter DOD facilities when asymptomatic.
3. Contractor employees with COVID-19 symptoms and under investigation for COVID-19 (PUI) are restricted from entering PHNSY & IMF facility. Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If test result is positive, refer to criteria 10. If test result is negative, review criteria 2 – 10, and check which is applicable.
4. Immunized contractor employees who are close contact with a COVID-19 case can enter PHNSY & IMF facility as long as they are asymptomatic and follow the additional precautions listed below for 10-days after date of close contact (date of close contact is DAY 0). Refer to immunized definition paragraph c above.
Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.
5. Non-immunized contractor employees who are close contact (as defined in definitions above) with a COVID-19 case are restricted from entering PHNSY & IMF facility for 5 days (date of close contact is DAY 0). Refer to immunized definition paragraph c above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than the specified 5-day requirement. When returning to facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 additional days:
Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.
6. Non-immunized contractor employees who are experiencing COVID-19 symptoms & tested negative for COVID-19 AND had traveled from off-island in the last 5 days are restricted from entering PHNSY & IMF for 5 days (start of experiencing COVID-19 symptom(s) is DAY 0). Refer to immunized definition paragraph b above. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than the specified 5-day requirement. When returning to DOD facilities, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional 5 days:
Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.
7. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 are restricted from entering the PHNSY & IMF facility for 5 days. Refer to immunized definition paragraph c above. If uncertain of the restriction timeline, contractor may immediately notify their PHNSY & IMF sponsor/COR who will obtain the return to work date from COVID-19 Tracking. A COVID-19 negative test result will not allow the non-immunized contractor employee to enter back to the PHNSY & IMF facility earlier than specified. When returning to PHNSY & IMF facility, non-immunized contractor employee shall be asymptomatic for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (i.e. cough medicine, etc.) excluding loss of taste/smell, OR confirmed in writing by a healthcare provider that the employee may return back to work. In addition, non-immunized contractor employee shall follow the additional precautions below for 5 days after their return to work:
Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.
8. Immunized contractor employees who have other persons living/staying in their house/hotel room that are identified as having COVID-19 can enter PHNSY & IMF facility as long as they are asymptomatic AND the additional precautions below are taken for 10 days after date of close contact (day of close contact is DAY 0). Refer to immunized definition paragraph c above.
Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team.
9. Non-Immunized contractor employees who have other persons living/staying in their house/hotel room that are experiencing COVID-19 symptoms, and under investigation for COVID-19 (PUI) due to healthcare provider ordering a COVID-19 test for the cohabitant, but no results received yet shall not enter PHNSY & IMF facility. Refer to immunized definition paragraph c above. Furthermore, Contractor shall immediately notify their PHNSY & IMF sponsor/COR who will notify COVID-19 Tracking Team. If cohabitant tests positive, refer to paragraph 7. For other situations, please review all criteria to check which is applicable or contact PHNSY & IMF sponsor/COR who will obtain further guidance from COVID-19 Tracking Team.
10. Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the PHNSY & IMF facility. Contractor shall immediately notify one of the following Contracting Officers:
a. Vivian Fukumitsu, 808-368-0881
b. Janet Baker, 808-347-8785
Contractor employee testing positive or deemed presumptively positive for COVID-19 shall not enter the PHNSY & IMF facility until at least 5 days have passed since symptoms first appeared or if asymptomatic the date of the test, AND at least 24 hours without use of fever-reducing or symptom-altering medicines (i.e. cough medicine, etc.).
At PHNSY & IMF facility, the following precautionary measures days shall be taken for additional 5 days by the contractor employee:
A COVID-19 negative test result will not allow the contractor employee to enter back to the PHNSY & IMF facility earlier than the 5-day requirement specified above. The contractor employee does NOT have to be tested negative before entering the PHNSY & IMF facility.
The contractor shall conduct the contact tracing in coordination with the Contracting Officer. In addition, contractor shall ensure the impacted PHNSY & IMF facility is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.
The Government may require the contractor to provide a list of individuals (both contractor and Government employees) that the contractor employee has been in close contact (as defined above) within the past 48 hours prior to their first exhibiting COVID-19 symptoms and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first. For current CDC list of COVID-19 symptoms, please go to https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
Any information related to COVID-19 cases shared by PHNSY & IMF with the contractor is not publicly releasable.
11. When the CDC COVID-19 Community Level is “medium” or “high” in the county where a DoD installation of facility is located, contractor employee accessing a submarine at PHNSY & IMF facility or Commander, Submarine Force Pacific Fleet (COMSUBPAC) facilities shall be fully vaccinated or tested negative for COVID-19.
Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html. Instructions are as follows: once on the site under “Your Community” click “County View.” Under the “State” drop down menu, select “Hawaii” and under the “County or metro area” drop down menu, select “Honolulu County.” The applicable community transmission level (low, moderate, substantial, and high) and corresponding color (blue, yellow, orange and red) will appear for Honolulu County. This is the only location applicable to PHNSY &IMF.
Contractor employee will complete the DD Form 3150, "Contractor and Visitor Certification of Vaccination," maintain a current completed DD Form 3150, and show it to authorized DoD personnel upon request. Failure to complete the DD Form 3150 may result in denying contractor employee access to the submarine or COMSUBPAC facilities to which access is sought. DD Form 3150 is provided as an attachment herein and available at https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd3150.pdf.
Contractor employees who are not fully vaccinated against COVID-19 as identified in DD Form 3150, will also maintain a copy of NAVSEA NOTE 6220 “Weekly Attestation of Negative COVID-19 Self-Certification for DoD Contractors,” that shows a test was administered within the last 72 hours and show it to authorized DoD personnel upon request. Failure to present a copy, will result in denying the respective contractor employee access to the submarine or COMSUBPAC facilities. NAVSEA NOTE 6220 “Weekly Attestation of Negative COVID-19 Self-Certification for DoD Contractors” is provided as an attachment herein. Although the attestation states “weekly,” contractor employee will require COVID-19 screening tests within 72 hours when accessing a submarine or COMSUBPAC facilities.
If utilizing COVID-19 self-tests, they must have Instructions for Use and FDA approval, 510(K) premarket clearance or have an FDA Emergency Use Authorization. PHNSY & IMF will not be administering or providing the COVID-19 self-tests.
Contractor employees who are not fully vaccinated, and have recovered from a recent COVID infection, and who remain asymptomatic are exempted from regular screening tests for 90 days following their documented date of recovery. Documented proof of recovery shall be maintained by the DoD contractor personnel’s company and show a copy or confirm verification to authorized DoD personnel upon request. Failure to present a copy or confirm verification, will result in denying the respective contractor employee access to the submarine or COMSUBPAC facilities.
Each Commanding Officer maintains the right to implement command-specific COVID-19 mitigations including COVID-19 screening tests to maintain a safe work place. For example, when aboarding a submarine the Commanding Officer may require COVID-19 screening tests within the 24 or 72 hours. The contractor employees shall comply with that command’s specific policy. Please note that there may be policy differences between the various commands.
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TEMPERATURE MONITORING
Whenever practicable, PHNSY & IMF will conduct temperature monitoring of contractor employees working in PHNSY & IMF buildings (including offices and shops) and vicinity to ensure the health and safety of all personnel. The temperature monitoring will be conducted at the beginning of each shift, or soon as practicable thereafter, on a daily basis, or at the start of training, meeting or similar event. Separately, all ships (i.e. Surface Ships, Submarines, and Barges) will continue their screening for COVID-19 at the brow prior to boarding. The temperature monitoring is very simple and your full cooperation is expected. Some important information about the screenings include the following:
MASK WEARING REQUIREMENT
When the CDC COVID-19 Community Level is “high” in the county where a DoD installation of facility is located, indoor mask-wearing is required for all individuals regardless of vaccination status while at PHNSY & IMF Facility and in other facilities owned or leased or otherwise controlled by PHNSY & IMF, to include government vehicles and common areas or shared workspaces (i.e. open floor plan, office spaces, cubicle embankments and conference rooms). PHNSY & IMF face mask use requirements will correspond with the current community transmission data indicated by the CDC. Data on levels of community transmission for Hawaii and specifically Honolulu County (this includes all of O’ahu) can be viewed on the CDC COVID-19 Data Tracker website found at https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html.
When the CDC COVID-19 Community Level is “medium” or “low” in the county where a DoD installation of facility is located, indoor mask-wearing at PHNSY & IMF Facility is not required for all individuals regardless of vaccination status.
Notwithstanding, fully immunized individuals must continue to comply with other COVID-19 mitigation measures, as well as other Commanders' mask wearing requirements, where applicable, e.g., when boarding a ship or visiting another command that continues to impose a mask requirement.
If a contractor’s policy requires that fully immunized individuals must wear masks at PHNSY & IMF, individuals should comply with their company’s mask policy.
Individuals who are not fully immunized will continue to wear the face masks indoors regardless of the Hawaii and Honolulu County community transmission indicated by the CDC.
Fully immunized individuals can continue to wear face masks at their discretion.
All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.
Instructions are as follows: once on the site under “Your Community” click “County View.” Under the “State” drop down menu, select “Hawaii” and under the “County or metro area” drop down menu, select “Honolulu County.” The applicable community transmission level (low, moderate, substantial, and high) and corresponding color (blue, yellow, orange and red) will appear for Honolulu County. This is the only location applicable to PHNSY &IMF.
CDC COVID-19 Community level updates are typically issued weekly on the CDC website on varying days of the week. If there are no current updates on the website, the CDC COVID-19 Community level indicated on the site is the most current. Additional community transmission information is available through Shipyard employee notification/information phone number at (808) 473-9000. Contractors are responsible for ensuring contractor employees including subcontractor employees are aware of the most current community transmission spread designations (low, moderate, substantial and high) by the CDC as applicable to PHNSY &IMF. Additionally, CDC guidance on the definitions of low, medium, and high community levels can be found at: https://www.cdc.gov/coronavirus/2019-ncov/science/community-levels.html.
Masks recommended by the CDC include non-medical disposable masks, masks made with breathable fabric (such as cotton), masks made with tightly woven fabric (i.e., fabrics that do not let light pass through when held up to a light source), masks with two or three layers, and masks with inner filter pockets. Novelty or non-protective masks, masks with ventilation valves, or face shields are not authorized as a substitute for masks.
Exceptions to the face mask wear during high community level are as follow:
All individuals shall continue to adhere to federal, state, local and CDC face mask guidance when not on DoD installations.
Masks recommended by the CDC include non-medical disposable masks, masks made with breathable fabric (such as cotton), masks made with tightly woven fabric (i.e., fabrics that do not let light pass through when held up to a light source), masks with two or three layers, and masks with inner filter pockets. Novelty or non-protective masks, masks with ventilation valves, or face shields are not authorized as a substitute for masks.
The below guidelines shall be followed regarding cloth face coverings: