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NOTICE OF COMPETITIVE SOLICITATION HCA Solicitation #2025HCA4 SOLICITATION TITLE: Washington Community Information Exchange (CIE) Program Lead Organization SOLICITATION BUDGET: $91,172,000 SOLICITATION POSTING DATE: 5/1/2025 RESPONSE DUE DATE: 7/16/2025 Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which may put them at a disadvantage. Estimated Schedule of Procurement Activities Issue Request for Proposals May 1, 2025 Pre-Proposal Conference May 14, 2025 Bidder Questions Round 1 Due May 22, 2025 HCA Answers Round 1 Posted* May 30, 2025 Interested Subcontractor Responses Due June 4, 2025 Interested Subcontractor List Posted* June 5, 2025 Bidder Questions Round 2 Due June 6, 2025 HCA Answers Round 2 Posted June 13, 2025 Letter of Intent Due June 23, 2025 Complaints Due (if applicable) July 9, 2025 Proposals Due July 16, 2025 by 12 p.m. Pacific Time Evaluate Proposals* July 17, 2025 – August 6, 2025 Conduct Oral Presentations with Finalists (if required) August 13, 2025 Announce Apparent Successful Bidder via WEBS* August 20, 2025 Debrief Request Deadline August 25, 2025 Negotiate Contract August 21, 2025 – September 11, 2025 Begin Contract Work September 12, 2025 Purpose and Objectives The purpose of this RFP is to identify and contract with an LO to support the development and implementation of the Washington State CIE Program within the direction of HCA. The objectives of the LO activities in developing and implementing the CIE Program include, but may not be limited to: Engaging community members in the co-design of the CIE Program and the State-supported CIE Technology Establishing and conducting a transparent and inclusive governance process for the CIE Program Establishing, operating, and governing the CIE Program and the State-supported CIE Technology Promoting and supporting adoption of Statewide CIE, the CIE Program, and the State-supported CIE Technology Providing technical assistance to HCA-approved partners in adopting a Statewide CIE and utilizing the State-supported CIE Technology Supporting HCA in monitoring and evaluating the CIE Program and its effectiveness in supporting Medicaid Transformation Project (MTP 2.0) Minimum Qualifications The following are the minimum qualifications for Bidders: Licensed to do business in Washington State or provide a commitment that it will become licensed in Washington State within thirty (30) calendar days of being selected as the Apparent Successful Bidder. Must have referenceable clients for experience in convening community members and collaborating with them to develop program principles, technology requirements, and governance structures. Must have referenceable clients for experience managing implementation and operation of technology solutions of a size appropriate for the CIE Program. Experience in procuring and operating managed software-as-a-service technology solutions and managing cloud-based technology solutions is highly desirable. Must have referenceable clients for experience implementing technology solutions applicable to and of sufficient scale for the CIE Program. Must have referenceable clients for experience creating APIs between disparate systems to support the secure exchange of information. Experience in the exchange of PII and/or PHI is highly desirable. Must have referenceable clients for experience in evaluating the effectiveness of technology solutions in meeting program goals. Upon request, Bidder agrees to provide its most recent audited financial statements to demonstrate its financial stability. Solicitation Coordinator Name Jack Kent E-Mail Address
[email protected] WEBS Commodity Codes: 948-07-Administration Services, Health 948-47-Health Care Center Services 948-48-Health Care Services (Not Otherwise Classified) 918-67-Human Services Consulting (To Include Mental Health Consulting Services) 918-71-IT Consulting 918-75-Management Consulting 918-78-Medical Consulting 918-90-Strategic Technology Planning and Consulting Services 918-27-Community Development Consulting 952-15-Case Management 958-56-Health Care Management Services (Including Managed Care Services) Submit any questions or concerns regarding this solicitation to the Solicitation Coordinator shown above. Closing Date: Wednesday, July 16, 2025 Organization: Health Care Authority Point of Contact:
[email protected]
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