This is a combined synopsis/solicitation for light refreshments, lunch meals and conference space for the New Jersey Army National Guard.  The event venue must be within a 25-mile radius of Parsippany, New Jersey (NJ venues only), as supplemented with additional information included in this notice.  ONLY QUOTES FROM VENDORS WITHIN THE PREVIOUSLY MENTIONED LOCAL AREA WILL BE ACCEPTED; NO THIRD-PARTY VENDORS WILL BE CONSIDERED FOR AWARD. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  This solicitation is issued as a Request for Quotation (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 17 January 2025. This procurement is set aside for Small Business. The NAICS codes for this requirement are 721110 and 722320. The basis for award is Price.  Past Performance will be evaluated although will be a less significant evaluation factor than Price. The government intends to evaluate quotes and make an award without discussions (except clarifications as described in FAR 15.306(a)). The government intends to issue a single, firm-fixed-price award.

The following commercial items are requested in this solicitation:

CLIN 0001: Food & Beverage (Adults)- 415 personnel- 22 March 2025 (QTY: 415)

CLIN 0002: Food & Beverage (Children)- 40 personnel- 22 March 2025 (QTY: 40)

CLIN 0003: Main Conference Space- 22 March 2025 (QTY: 1)

CLIN 0004: Audio Visual Package- 22 March 2025 (QTY: 1)

To be quoted as Unit Price and Total Dollar Amount.

Details of required facilities, equipment, services, and meal items are provided in the attached Statement of Work (Attachment 1).  Offerors shall include a sample menu with their quotes.

Quotes must include the company name, address, contact name and title, phone number, e-mail address, Commercial and Government Entity (CAGE) Code, SAM.gov Unique Entity ID (UEI) and Federal Tax Identification.

Please refer to Attachment 2 for the provisions and clauses applicable to this solicitation. All Representations and Certifications shall be completed within the contractor's profile on the System for Award Management (SAM), www.sam.gov. 

Vendors may submit questions related to this solicitation no later than 3:00PM EST on Thursday, 6 March 2025, to John Moreland via email at [email protected].

Please submit all quotes by email to John Moreland, [email protected] by the date and time specified in the solicitation.  All quotes must be submitted via email, no other form will be accepted.