G
CLIN 0001: Carrier 20 ton chiller with low ambient head pressure controls, ultra low sound, and wind baffle for low ambient controls, or equal. Qty: 1 each
CLIN 0002: Chilled water tank Qty: 1 each
CLIN 0003: Propylene glycol Qty: 1 each
CLIN 0004: Insulate supply and return chilled water lines Qty: 1 each
CLIN 005: Piping Qty: 1 each
CLIN 006: Labor installation of new & removal of old to include NMGRT Qty: 1 each
Manufacturer : Carrier
Replacement unit model # 30GA-020---630--, Serial # V798101
All items shall be delivered FOB Destination to Holloman AFB, NM 88330. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items (JUL 2013) applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, Expected Delivery Date, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. FAR 52.204-7 System for Award Management (JUL 2014); FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (AUG 2013); FAR 52.212-4 Contract terms and conditions-Commercial Items (JUL 2013); FAR 52.252-1 Solicitation Provisions incorporated by reference (FEB 1998); DFARS 252.204-7004 ALT A System for Award Management (MAY 2013); FAR 52.222-50 Combating Trafficking in Persons (FEB 2009); FAR 52.212-5 (Dev) Contract terms and Conditions required to implement statutes or executive orders-Commercial Items (JAN 2013), FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011), FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 13126), 52.222-21, Prohibition of Segregated Facilities (FEB 1999), 52.222-26, Equal Opportunity (MAR 2007)(E.O. 11246), FAC 2005-79. FAR 52.222-55, Minimum Wages Under Executive Order 13658, FAR 52.245-2, Government Property Installation Operation Services, FAR 52.245-9, Use and Charges.52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2010)(38 U.S.C. 4212), 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010)(29 U.S.C. 793), 38 U.S.C. 4212), FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008)(E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury), FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332). FAR 52.252-2 Clauses incorporated by reference (FEB 1998); FAR 52.245-1 Government Property, DFARS 252.212-7001(Dev) Contract terms and conditions required to implement statutes or executive orders applicable to Defense Acquisitions of commercial items (JUN 2010), DFARS 252.225-7001 Buy American Act and Balance of Payments Program (DEC 2012)(41 U.S.C. 10a-10d, E.O. 10582), DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012)(10 U.S.C.).
HAFB 007 - NEW MEXICO GROSS RECEIPTS TAX (NMGRT) Holloman AFB Special Instructions (May 2012)
a. The State of New Mexico assesses a Gross Receipts Tax for firms conducting business operation within the State without regard to the location of entity. You are advised that services and all construction materials and the associated services are taxable to governmental entities for gross receipts purposes. Any proposals/bids received will be presumed to include this cost of business and any request for adjustment or proposed/bid prices as a mistake in proposal/bid either before or after award of a contract will not be considered.
b. The tax rate applicable to a particular contractor (for work completed on Holloman Air Force Base) is based on the type of work performed and place of business (Out-of-State companies versus NM companies). New Mexico Taxation and Revenue Department publication FYI-200, Your business Location and the Appropriate Tax Rate, explains the methods of determining the business location and the applicable tax rate, and is available on the Internet at http://www.tax.newmexico.gov. Search for Gross Receipts... and select "Taxation and Revenue, Gross Receipts Taxes" when it's displayed or click the link for All Taxes and follow the Gross Receipts Tax links.
c. Appropriate tax and registration forms are available at the web site above.
d. Offerors/bidders are expected to be knowledgeable of the Gross Receipts and Compensating Tax Act for the State of New Mexico. Further information may be obtained from:
State of New Mexico
Taxation and Revenue Department
2540 El Paseo Bldg #2
PO Box 607
Las Cruces, NM 88004
Phone # (575) 528-6152
End of HAFB 007 Instructions
HAFB 009 - Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) (Formerly WAWF) Instructions
(March 2015)
In order to receive awards from the 49th Contracting Squadron at Holloman AFB, New Mexico, you must now use
an E-Invoicing system called Invoicing, Receipt, Acceptance and Property Transfer (iRAPT).
IRAPT is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in
the amount of time it takes to process these documents making payment much faster. The web site for this system is
https://wawf.eb.mil. There are no charges to use IRAPT. All questions relating to system setup and vendor training
can be directed to the help desk at Ogden. Their number is 1-801-605-7095 or 1-866-618-5988.
NOTICE TO CONTRACTOR AND BILLING/INVOICING PERSONNEL:
Any invoice submitted must be entered into IRAPT exactly as the contract line items are identified in this award. Adding or removing line items, and higher quantities than listed will result in delays in payment. If shipping was included in the line items prices, the invoice must reflect the same. Shipping may not be billed as a separate line item unless specifically identified in the award. Failure to invoice correctly will result in rejection at the payment office and require resubmission through IRAPT.
THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES
AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.
* Required Fields in WAWF
TYPE OF INVOICE SUBMISSION:
Invoice
(Creates Stand Alone Invoice)
X Invoice and Receiving Report (Combo)
[Creates two documents, an Invoice and a Receiving Report, within one data entry session (combo). Creating both documents at the same time, rather than separately, is recommended.]
_ Invoice as 2-in-1 (Services Only)
[Creates an Invoice 2-in-1, which is a document that serves as both an invoice and a certificate of performance for services rendered (also called an "acceptance report").] Use for all Service contracts.
Construction Invoice
(Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept).
X Cage Code*: __________
X Pay DoDAAC*: F67100
X Issue By DoDAAC: FA4801
X Admin DoDAAC*: FA4801
Inspect By: Ext.: Leave Blank
X Contracting Officer*: FA4801 Ext: Leave Blank
Ship To Code*: Ext.: Leave Blank
Contractor: WAWF will prompt asking for "additional e-mail submissions" after clicking "SIGNATURE"
The following E-Mail addresses MUST be input in order to prevent delays in processing:
Inspector: @us.af.mil
Receiver/COR: @us.af.mil
Buyer/Administrator : [email protected]
Contracting Officer: [email protected]
Additional Contact: [email protected]
The paying office DoDAAC and mailing address can be located on front of your award. You can easily track your payment information on the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice will be required to inquire status of your payment. Most Holloman orders are non-MOCAS, use the options listed under there.
Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at 1-800-390-5620 or 1-800-337-0371 or faxed to 1-207-328-1660. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers.
End of HAFB 009 Instructions
Points Of Contact
Contract Administrator:Gregory Howard, Phone: (575) 572-7502, FAX: 575-572-7333, e-mail [email protected]
Contracting officer: Samantha J DeLucia, SSgt , USAF, Phone: 575-572-0671, FAX: (575) 572-7333, e-mail [email protected]
IMPORTANT NOTICES:
1) RFQ submission must be in accordance with solicitation;
2) Offerors must be registered in the System for Award Management to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration);
3) All Amendments, if applicable, must be acknowledged;
4) Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement.
5) Facsimile and email offers will be accepted.
Questions in regards to this solicitation are due by 16 March 2015 at 1000 (10: 00a.m) MST.
Response Time- Request for Quotation will be accepted at the 49th Contracting Squadron, 490 First St, Suite 2160, Holloman AFB, NM 88330 not later than 1000 (10:00 a.m.) Mountain Standard Time on 19 March 2015. All quotes must be marked with RFQ number and title.