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ADVERTISEMENT REQUEST FOR PROPOSALS (“RFP”) FOR SOLID WASTE COLLECTION AND RECYCLABLE MATERIALS COLLECTION PROPOSAL FILE NO. 23-344-01 JANUARY 17, 2023 DESOTO COUNTY, MISSISSIPPI I. ADVERTISEMENT. The Board of Supervisors (“the Board”) of DeSoto County, Mississippi is soliciting sealed written proposals on behalf of DeSoto County, Mississippi (the “County”) pursuant to MISS. CODE ANN. § 31-7-13(m)(xxii) and (r) (Supp. 2022) (the “Act”) to provide collection of Residential Waste from Residential Units located in DeSoto County and delivery of such Residential Waste to a Disposal Site designated by the County; and, collection of Acceptable Waste from County Facilities and, collection of Recyclable Materials from Residential Units and County Facilities (the “Services”) as described in the General Provisions and Specifications herein (the “Specifications”). The County may separately review the proposals and separately award (or not award) a contract for collection of Residential Waste from Residential Units, collection of Solid Waste from County Facilities and collection of Recyclable Materials. The County reserves the right to award an overall contract based upon all proposals submitted or separately award each proposal considered. Sealed proposals will be received by the Board until 12:00 Noon local time on Friday, February 24, 2023 in the DeSoto County Office of Procurement, for the Services as specified in the Request For Proposals. All information submitted in response to this RFP will be considered public information after the award of a contract or the termination of the RFP process. A non-mandatory pre-proposal conference will be held in the Board Room of the DeSoto County Administration Building 365 Losher Street, Hernando, Mississippi for interested parties at 9:00 A.M. local time on Friday, February 3, 2023. The deadline for asking interpretations, clarifications or questions shall be at 9:00 A.M. local time on Friday, February 3, 2023. Only questions which change the scope of the proposal documents will be considered for addendum. Specifications are on file in the Office of Procurement, DeSoto County Administration Building, 365 Losher Street, Suite 340, Hernando, Mississippi, during normal business hours. Information concerning this proposal can also be found on the Procurement Page @desotocountyms.gov or from EMAIL: [email protected]. All proposals must comply with the specifications provided. DeSoto County reserves the right to amend the specifications, as necessary, and agrees to notify all having requested proposal packets from the DeSoto County Office of Procurement (Telephone 662-469-8024) or the County’s RFP Agent (Environmental Business Services, LLC., from [email protected].).-3- Except as otherwise provided for in the Contract Documents, the term of the Contract for Residential Waste Collection, Recyclable Materials Collection and Collection of Acceptable Waste from County Facilities shall be for six (6) years beginning on October 1, 2023 and shall end on September 30, 2029. However, the Board of Supervisors may have the option to extend the contract by mutual consent of the parties in one-year increments up to four (4) additional years without advertising for proposals, as long as rate adjustments remain consistent with the existing contract and the total term of the contract does not exceed ten (10) years. The Commencement Date for each County Facility will begin the later of the expiration of any current contract or October 1, 2023. The Commencement Dates for each County Facility may be different. Please refer to Appendix 1 for a detailed outline of the estimated contract Commencement Date for each County Facility. Proposals shall be typewritten or printed in ink and only on the Proposal Forms provided. Proposals must be submitted in a sealed envelope, box or container. All corrections and erasures shall be initialed by the person signing the proposal. Each person submitting a proposal pursuant to this RFP shall be referred to as a “Proposer” or “Respondent”. All Proposers shall be required to supply the information required by the “Statement of Qualifications Form”. A proposal may not be modified, supplemented, altered, withdrawn or canceled by the Proposer for a period of one hundred eighty (180) days following the date and time designated for receipt of proposals. The County reserves the right to reject any and all proposals, and to waive informalities in proposals, and to select the proposal or proposals that, in the opinion of the County shall be the most qualified proposal, on the basis of price, technology and other relevant factors including: Responsiveness to the RFP; Cost of Services including Estimated Annual Fee(s), Adjustments to Fees including disposal of Residential Waste at alternate MSW disposal facilities (other than South Shelby); Overall satisfaction of the functional specifications and requirements set forth in these Specifications; Experience of Proposer including personnel qualifications and experience, past performance with DeSoto County and quality of service with DeSoto County; Demonstrated ability to service local governments and contracts of similar size; Compliance with the RFP requirements including detailed Schedule of Operations, Vehicle and Equipment Schedule, and implementation plans; Financial stability and capabilities as outlined in the Statement of Qualifications of Proposer; Ability to provide equipment as required, emergency or optional Services; Use of technology in the delivery of Services including service verification, routing, Cart inventory, residential billing and payment. After selection of the most qualified proposal or proposals, the County may negotiate and enter contracts with one or more of the persons or firms submitting proposals and such contracts may not necessarily be limited to the terms of the proposals submitted. If the County deems none of the proposals to be qualified or otherwise acceptable, the request for proposal process may be reinitiated, modified or terminated. -4- All information submitted in response to this RFP will be considered public information after the award of a contract or the termination of the RFP process. No telephonic, electronic, telegraphic or facsimile proposals will be accepted. Proposals received after the date and time listed for receipt will be returned unopened to the Proposer. Proposals must be clearly identified as such on the front of the sealed envelope or box in which the proposal is submitted, and the words “PROPOSAL FILE NO. 23-344-01, Proposals for Solid Waste Collection and Recyclable Materials Collection Services, RFP Deadline: 12:00 Noon Local Time on Friday, February 24, 2023 should be clearly written on the front of the envelope or box along with Proposer’s name and address. Responsibility for timely submittal lies solely with the Proposer. Proposals submitted after 12:00 Noon Local Time on Friday, February 24, 2023 shall not be opened or considered. Before submitting any proposal, the Proposer should (a) verify the number of participating Residential Units, volumes (tonnage) of Residential Wastes to be disposed of and (b) arrive at a clear understanding of the conditions under which the Services are to be provided, and (c) complete any other investigations and inquiries as deemed necessary by the Proposer prior to submitting a proposal. All Proposers are required to submit a Proposal Security made payable to the County in the amount of $100,000.00 with the Proposal. Such Proposal Security may be in the form of a certified or cashier’s check drawn on a national or Mississippi bank with a branch office located in DeSoto County or in the form of a bid bond by a corporate surety licensed to do business in Mississippi and acceptable to the County. Such Proposal Security shall remain valid for a minimum of one hundred eighty (180) days from the RFP Deadline. Such Proposal Security shall be forfeited if the Proposer fails to comply with any of the five Proposal Security requirements as follows: 1. Required to enter into a contract awarded to it by the County under this RFP. 2. Required to deliver a performance bond as required by the RFP. 3. Required to refrain from any discussions, meetings or other communications, written or oral (except for official contract negotiations and publicly called County Board Meetings), with any County official during the time period after the RFP Deadline date until the contract award date. 4. The requirement that the submitted Proposal was independently arrived at, without collusion, under penalty of perjury. 5. The requirement that no amount shall be paid directly or indirectly to an employee or official of the County as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this RFP. A Certificate of Insurance evidencing the coverages set forth in the General Provisions and Specifications must also accompany each Proposal.-5- Each respondent should submit one original and three (3) copies of its proposal along with a digital copy of the original proposal documents saved on a USB drive. The drive must be clearly labeled with the proposer’s name. The original must be clearly marked and must contain the original signatures on all Proposal Forms. All Proposal Forms must be submitted in a sealed envelope or box, addressed in conformance with the requirements previously described herein and submitted to: DeSoto County Board of Supervisors Attn: Office of Procurement 365 Losher Street, Suite 340 Hernando, MS 38632 WITNESS MY SIGNATURE THIS, the _______ day of _____________________ 2023. SEAL Misty Heffner, Chancery Clerk DeSoto County Board of Supervisors SUBMITTED DESOTO TIMES FOR PUBLICATION ON: [Thursday, January 26, 2023] [Thursday, February 2, 2023] PROOF OF PUBLICATION TO: County Administrator’s Office DeSoto County Administration Building 365 Losher Street, Suite 300 Hernando, MS 38632 Phone: 662-469-8180

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