NOTICE OF PRE-SOLICITATION
HIANG 154 CF UPS AND INSTALLATION BUILDING 3385

Date: 05 Sept 2014

Joint Base Pearl Harbor Hickam is seeking Eaton 9390 40/80 KVA; 208V; PXGX Card; 480VDC, 2 each. The solicitation 154 CF UPS is 100% set aside for small business IAW FAR 19.502-2(a). The North American Industry Classification System (NAICS) code is 335313 and the size standard is 750 employees. All firms or individuals responding must be registered with the System for Award Management (SAM). All responsive offerors will be considered by the agency. The entire solicitation will be made available on the FedBid Web Site at https://www.fedbid.com on or about September 9, 2014. Paper copies will not be available. You may view the solicitation and place your quote on FedBid. It is incumbent upon the interested parties to review this site frequently for any updates/amendments to any and all documents. All questions concerning this synopsis and subsequent solicitation must be directed to SSgt, Gavin Tsukamoto at the below listed e-mail address. [email protected]

PROJECT TITLE: 154 Com Flight Uninterruptable Power Supply and Installation for Building 3385

PROJECT DESCRIPTION:
Purchase and installation of Eaton 9390, 2 each, for Building 3385 on JBPHH. See https://www.fedbid.com for solicitation.

PERFORMANCE: 30 Days, after date of contract.

SITE VISIT: A site visit will be conducted at 12:30 pm local HST on Wednesday, September 10, 2014 at 154th Com Flight Squadron 360 Mamala Bay Drive Bldg 3385 Joint Base Pearl Harbor Hickam, HI 96853. A sign in sheet will be passed out. Please provide an email to [email protected] indicating your intent to attend the site visit by Tuesday, September 9, 2014, 2:00pm HST. Please provide a point of contact, phone number, and email. Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

WAGE DETERMINATION: Rates can be found at http://wdol.gov/wdol/scafiles/std/05-2153.txt?v=18. However, the current prevailing Wage Determination will be incorporated at time of award. In the event the current prevailing Wage Determination is changed by the Department of Labor after the closing date of this solicitation, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors/contractors will be given a reasonable opportunity to provide revised quotes solely to amend quotes due to Wage Determination changes. This does not constitute and shall not be construed as discussions if award without discussions is contemplated.

BASE ACCESS: If you do not have base access for the site visit arrangements will be made to bring contractors on base. There will be no fee for base access during the site visit. During contract performance, if you do not already have base access, you shall apply for access and the fees will be the contractor's responsibility. See Attachment A.

ATTACHMENT A

1.9 CONTRACTOR BASE ACCESS

1.9.1 Navy Commercial Access Control System (NCACS)

JBPHH is transitioning to the following credentials for commercial employees to access the installation to conduct business:

CAC (when eligible)
RAPIDGate Credential (through voluntary NCACS Program)
Day Pass (for NCACS-eligible personnel without CAC or RAPIDGate credential)

Participants:

Contractors
Sub-contractors
Vendors
Suppliers
Service Providers

1.9.2 Enrollment Process

Step 1: Company provides company information (to include sub-contractors) to Military/Government employee sponsor

Step 2: Military/Government employee sponsor provides information to NCACS action officer (to include access restriction category)

Step 3: Company fills out RAPIDGate enrollment form and sends to RAPIDGate and Military/Government employee

Step 4: Company is approved and pays enrollment fee

Step 5: Company receives company code and instructs employees to register at kiosk

Step 6: Company or employee (as determined by the company) pays RAPIDGate employee fee

Step 7: Background check is completed (if negative results initiate adjudication/waiver process as determined by the company)

Step 8: Employee is authorized and NCACS credential is created

Step 9: NCACS credential mailed to Nimitz Pass and Identification Office

Step 10: Employee takes I-9 documents to Nimitz PID Office and receives NCACS credentials once verified by PID personnel

Step 11: Employee uses NCACS credentials to access the base

NOTE: A base vehicle decal/pass will not be required for vehicles of NCACS participants. If employee tries to access the base outside of the access restriction hours, entry will be denied.




Nimitz Pass and ID (Building 3455)
Honolulu, Hawaii 96818
Phone: (808) 471-2131 or (808) 471-3627
Hours of Operation: Monday - Friday, 0730 - 1530

To qualify for NCACS enrollment, companies must be on the Approved Company List (ACL) for JBPHH

Companies must have a Government Sponsor (typically the Trusted Agent) who will verify the company does business on JBPHH

Government Sponsor will provide Joint Base Security Department (JB2) NCACS Action Officer with the information contained on the next slide

Companies will send enrollment forms, to their Government Sponsor and RAPIDGate (877-727-4342 or e-mail [email protected]) including the following information:

Company Name
Company Address
Company Phone Number

Government Sponsor
Government Organization
Government Sponsor Phone Number
Government Sponsor's Location (PMRF, JBPHH, off base, etc.)

Access Restrictions: Government Sponsors will pick one of the following accesses from the below categories

ACCESS RESTRICTION CATEGORIES

Weekday: MON - FRI (0400-1800)
Extended: MON - SAT (0400-1800)
Every day: MON - SUN (0400-1800)
Full Access: 24/7


Multi-facilities (bases) as it applies to HI

JBPHH
Pacific Missile Range Facility (PMRF)
US Army Garrison Hawaii (USAG HI/Wheeler)
Schofield Barracks
Kunia

Each base has its own Approved Company List (ACL) and NCACS action officer

Companies that request access must have Military/Government employee sponsor that can verify work at the base

NCACS action officer must approve the company

RAPIDGate must update database to reflect additional authorization

NOTE: Company must notify RAPIDGate of each employee requiring multi-access

The RAPIDGate Program Option
Access privileges to one installation for up to one year
The RAPIDGate-Enterprise Option
Access privileges to multiple installations (upon approval) using the same credential
The RAPIDGate-90 Option
Renewable 90-day credential; ideal for seasonal workers, temporary employees, short duration contracts, and high turn-over workforces

1.9.3 NCACS Pricing
Program Enrollment Price
Single installation Company $199 annually
Single installation Employee $159 annually
Enterprise
(multiple installations) Company $249 annually
2 or more installations
Enterprise
(multiple installations) Employee $199 annually
2 or more installations
90 day Option Employee $59 per 90 days
Replacement Credential Employee $30 per credential

1.9.3 Enrollment Locations

Once the company registers, pays their annual fee, and receives their company code, the employees can register at a RAPIDGate Registration Station (Kiosk) at one of the following locations:

JBPHH Nimitz Pass and ID (Building 3455)
RAPIDGate credential issuance and two registration kiosks
Address: 1250 South Drive
Honolulu, Hawaii 96818
Phone: (808) 471-2131 or (808) 471-3627
Hours of Operation: Monday - Friday, 0730 - 1530

O'Malley Visitor Control Center
One RAPIDGate credential issuance kiosk
Address: O'Malley Boulevard
Building 192
Honolulu, HI 96853-5385
Phone: (808) 448-2231
Hours of Operation: 24/7

JBPHH Wahiawa Annex Pass and ID (Building 554)
One RAPIDGate credential issuance kiosk
Address: JBPHH Wahiawa Pass and ID Office
Building #554, Saipan Drive
Wahiawa, HI 96786
Phone: (808) 653-6700
Hours of Operation: Monday - Friday, 0730 - 1530

West Loch Annex Pass and ID (Building 612)
One RAPIDGate credential issuance kiosk
Address: JBPHH West Loch Annex Pass and ID Office
612 Iroquois Drive
Ewa Beach, HI 96706
Phone: (808) 499-0872
Hours of Operation: Monday - Friday, 0630 - 1100 and 1200 - 1430

NOTE: For onsite registration of 50 or more participants, companies should contact RAPIDGate Customer Service and Support to schedule

1.9.3 Day Pass Procedures

NCACS-eligible personnel who choose not to enroll must have a Military/Government employee sponsor them on JBPHH each day

Military/Government employee sponsor must fill out Form 0-180, listing the companies and employees; form will be valid for 30 days

Employees must obtain favorable background check (same disqualifiers as NCACS)

Background check will remain on file at Pass and ID for 1 year

Step 1: Employee works with Military/Government employee sponsor to compile list of all sub-companies/employees

Step 2: Military/Government employee sponsor completes Form 0-180 and turns in all paperwork to Pass and ID (if current contract requires background check for entry access, provide Pass and ID background information)

Step 3: All employees requesting unescorted access receive a National Crime Information Center (NCIC) check, terrorist database check, sex offender registry check, and installation barment check

Step 4: Pass and ID verifies all information/sponsorship authority

Step 5: Employee goes to the appointed visitor pass location each day to request access

Step 6: Pass and ID staff confirms employee is on authorized Form 0-180 and issues 1-day pass valid for that day

Step 7: If individual is not on an authorized Form 0-180, the Military/ Government employee sponsor will be required to physically go to the Pass and ID office and sponsor the individual

Step 8: If the employee requires a vehicle pass, the vehicle pass will be issued at the same time valid for that day

1.9.3 Questions and Answers

Question: How long does the NCACS enrollment process take?

Answer: Cradle to grave, the entire process takes roughly 30-40 days.

Question: How long does it take to receive a RAPIDGate credential once the employee receives a favorable background check?

Answer: Usually 14 days, but expect delays. Currently, it is taking up to 30 days.

Question: How do employees access the base while they are waiting for their RAPIDGate credentials?

Answer: Military/Government employee sponsor can submit a Form 0-180 to receive a 14-day pass, renewable for a second 14-day period

Question: How long before employees can access the base without the sponsor being present once the Form 0-180 has been submitted?

Answer: Approximately 10 days for processing; however, PID staff will work to expedite for emergent requirements.





All terms and conditions of the basic contract are incorporated in the resulting purchase order by reference unless stated otherwise.

The Following Provisions/Clauses are applicable to this solicitation

FAR 52.232-18 Availability of funds - Funds are not presently available for this procurement.

FAR 52.204-7 System for Award Management

FAR 52.212-1 Instructions to Offerors Commercial Items

FAR 52.212-2 Evaluation -- Commercial Items and award will be made to the lowest priced quotation that meets the physical, functional, and performance criteria outlined in CLINS.

FAR 52.212-3 ALT I Offeror Representations and Certifications - Commercial items

FAR 52.212-4, Contract Terms and Conditions-Commercial Items

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items

FAR 52.237-1 -- Site Visit.

DFAR 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFAR 252.204-7011 Alternative Line Item Structure

DFAR 252.209-7999(Dev) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law

DFARS 252.212-7000 Offeror Representations and Certifications-Commercial Items

DFARS 252-212-7001 Contract Terms and Conditions Required to implement Statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items.

DFAR 252.225-7000 Buy American Act - Balance of Payments Program Certificate

Bid Protests Not Available