Kansas City VA Medical Center
The Department of Veterans Affairs, Network Contracting Office (NCO) 15 is conducting market research to help determine the availability and technical capabilities of qualified vendors who can provide Peritoneal Dialysis Supplies for the VA Medical Center, Kansas City.
POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE RESPONSE:
1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e. small/large), and DUNS Number.
2) Statement of Capability that demonstrates ability of providing the item in accordance with the attached Statement of Requirement (SOR) and past performance in providing this type of service.
Include examples of prior completed Government contracts, references, and other related information.
This notice is to assist the NCO 15 in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.
Questions and responses must be submitted no later than 5 pm (CST) on December 13, 2018 to Esperanza Roberts at
[email protected]. Any proprietary information should be clearly identified as proprietary information .
Statement of Requirements
PRICE/COST SCHEDULE
1. GENERAL:
Contractor shall furnish Peritoneal Dialysis (PD) supplies for medical center use and direct delivery to beneficiaries of the VA Medical Center, Kansas City, Missouri. The contractor is responsible for delivering all supplies under this contract directly to the medical center or beneficiary's home, as requested.
2. MEDICAL CENTER USE: An authorized Representative will place all orders for delivery to the VA Medical Center, 4801 E. Linwood Boulevard, Kansas City, Missouri 64128, by issuance of a purchase order.
3. DIRECT DELIVERIES:
Home Peritoneal Dialysis Service will contact the contractor by telephone and give a yearly obligation number for direct delivery beneficiaries. The contractor shall use the appropriate assigned obligation number for the year on all correspondence and invoices. When a VA beneficiary is accepted into the program to receive direct delivery of PD supplies, a prescription is forwarded to the contractor with product name and quantities. It shall be the contractor's responsibility to coordinate with Home Peritoneal Dialysis Service (816-922-2477) the patient's authorized prescribed inventory levels and establish delivery schedules. The contractor shall contact the patient monthly (or as needed) to verify patient's requirements and set up delivery order. In the event a patient needs additional supplies after the monthly order is placed, the patient may contact the contractor via telephone and the contractor may use the mailing system to get supplies to the patient. The contractor is responsible for adhering to all mailing requirements in this matter. Vendor will supply and support any required software needed to access downloadable patient information. This software will be loaded on a VA owned, non-networked device. Vendor will allow VA providers access through a web based portal to provide electronic signatures for patient orders and requests. Vendor will not limit the number of patients that can be started on treatment per month. Vendor will provide a one point of contact model to support the patient and the Nephrology Clinic in the accessing and delivery of all manufacturers peritoneal dialysis (PD) systems currently in the marketplace, including all ancillary items and specialty products outside manufacturer s scope as prescribed by the patient s clinical team. This one point of access supports the Nephrology Clinic in maintaining readiness, flexibility and patient-centric care focused on clinical outcomes and patient satisfaction.
4. PACKING AND MARKING:
All containers are to be marked with the expiration date. All products must provide not less than an eighteen (18) month expiration date. Cases are to be clearly marked, specifying content and handling methods.
5. PATIENT PRIVACY / SECURITY:
a. The Kansas City VA Medical Center at the time the patient is enrolled in the Home Dialysis program will secure a Release of Information from the patient to allow for information to be released to the contract vendor company
b. The contractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor has access.
c. To the extent known by the contractor, the contractor notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, what and where the VA information or assets were placed at risk or compromised), and any other information that the contractor considers relevant.
d. With respect to unsecured protected health information, the contractor is deemed to have discovered a data breach when the contractor knew or should have known of a breach of such information. Upon discovery, the contractor must notify the covered entity of the breach.
e. In instances of theft or break-in or other criminal activity, the contractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident.
The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.
5. QUALIFICATIONS: Offeror shall be the manufacturer or authorized dealer for the manufacturer of the product for which a quote will be provided.
6. SHIPPING:
All orders shall be shipped F.O.B. Destination, by common carrier, standard delivery within 3 to 5 days ARO (After Receipt of Order). The cost of any other designated shipping options (i.e., overnight, 2nd day, etc) by the VAMC, Kansas City, MO, payment of such shall be the responsibility of the VAMC, Kansas City, MO, contractor shall prepay and add to invoice.
7. INVOICING FOR DIRECT DELIVERIES:
A separate invoice for each individual patient, with name of patient on invoice, shall be submitted at the time of shipment to:
VA Financial Services Center
PO Box 149971
Austin TX 78714-9971
Item Number
Product Code
Description
Estimated Quantity
Unit
Cost
Extended Cost
1
5C4319
IMMOBILE
150
CS
2
L5C4366
Disconnect Y/Set CAPD
20
CS
3
5C4406
Personal Cycler Carrying Case
16
EA
4
5C4456
Flexicap Discnct Cap
16
CS
5
5c4464P
Drain Line / 12 Ft Extsn
450
CS
6
5C4466P
Minicap Disconnect w/PVE
330
CS
7
R5C4479C
Home Choice Cast/4 Prng
250
CS
8
5C4480C
12 Ft Patient Ext Set
430
CS
9
5C4512
APD Drain Manifold
52
CS
10
5C4527
Outlet Port Clamp/Short Nose
24
CS
11
5C8310L or 5C8310R
PD Cycler 110 Volt Home Choice Rent
64
MO
12
1127153
Scale HSI Digital 400Lb Floor
16
EA
13
5K3582
Scale Spring (100-5000GM)
11
EA
14
854515
HEAting Pad-King Size
16
EA
15
5K3966
BP Unit DIG Auto ADLT CF, available in sizes: Small. Med, and Large
16
EA
16
MDS1725146
Monitor, BP, Auto, Digital, large, adult
20
EA
17
MDS1725145
Monitor, BP, Auto, Digital, Adult
20
EA
18
MDS1725147
Monitor, BP, Auto, Digital, Child
20
EA
19
MDS80441
Pole, IV Standard 2 Hook 4 Casters
16
EA
20
5C4145P
15L Drain Bags
160
CS
21
L5B5163
DianEAl PD-2 1/Liter 1.5%
188
CS
22
L5B5173
DianEAl PD-2 1/Liter 2.5%
188
CS
23
L5B5183
DianEAl PD-2 1/Liter 4.25%
4
CS
24
L5B5166
DianEAl PD-2 2/Liter 1.5%
4
CS
25
L5B5177
DianEAl PD-2 2/Liter 2.5%
4
CS
26
L5B5187
DianEAl PD-2 2/Liter 4.25%
4
CS
27
L5B4974
ExtranEAl 2/Liter
225
CS
28
L5B4976
ExtranEAl 2.5/Liter
80
CS
29
L5B5169
DianEAl PD-2 3/Liter 1.5%
130
CS
30
L5B5179
DianEAl PD-2 3/Liter 2.5%
130
CS
31
L5B5189
DianEAl PD-2 3/Liter 4.25%
8
CS
32
L5B5193
DianEAl PD-2 5/Liter 1.5%
650
CS
33
L5B5194
DianEAl PD-2 5/Liter 2.5%
650
CS
34
L5B5195
DianEAl PD-2 5/Liter 4.25%
4
CS
35
L5B9710
DianEAl PD-2 6/Liter 1.5%
1900
CS
36
L5B9711
DianEAl PD-2 6/Liter 2.5%
1900
CS
37
L5B9712
DianEAl PD-2 6/Liter 4.25%
80
CS
38
L5B4825
DianEAl Low Calcium 2/Liter 1.5%
8
CS
39
L5B9727
DianEAl Low Calcium 2/Liter 2.5%
8
CS
40
L5B9747
DianEAl Low Calcium 2/Liter 4.25%
8
CS
41
L5B9901
DianEAl Low Calcium 3/Liter 1.5%
8
CS
42
L5B9902
DianEAl Low Calcium 3/Liter 2.5%
8
CS
43
L5B9903
DianEAl Low Calcium 3/Liter 4.25%
8
CS
44
L5B4826
DianEAl Low Calcium 5/Liter 1.5%
8
CS
45
L5B5202
DianEAl Low Calcium 5/Liter 2.5%
8
CS
46
L5B5203
DianEAl Low Calcium 5/Liter 4.25%
8
CS
47
L5B9770
DianEAl Low Calcium 6/Liter 1.5%
525
CS
48
L5B9771
DianEAl Low Calcium 6/Liter 2.5%
8
CS
49
L5B9772
DianEAl Low Calcium 6/Liter 4.25%
8
CS
50
5B9866
DianEAl PD-2 Ultrabag 2/Liter 1.5%
80
CS
51
5B9876
DianEAl PD-2 Ultrabag 2/Liter 2.5%
80
CS
52
5B9896
DianEAl PD-2 Ultrabag 2/Liter 4.25%
20
CS
53
5B9868
DianEAl PD-2 Ultrabag 2.5/Liter 1.5%
161
CS
54
5B9878
DianEAl PD-2 Ultrabag 2.5/Liter 2.5%
151
CS
55
5B9898
DianEAl PD-2 Ultrabag 2.5/Liter 4.25%
15
CS
56
5B4984
ExtranEAl Ultrabag 2/Liter
15
CS
57
5B4986
ExtranEAl Ultrabag 2.5/Liter
15
CS
58
5B9768P
DianEAl Low Calcium 2500ml 1.5% ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ
15
CS
59
5B9778P
DianEAl Low Calcium 2500ml 2.5%ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ
6
CS
60
5B9798P
DianEAl Low Calcium 2500ml 4.25ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ ÃÂ
6
CS
61
R5C4522
Data Card Homech
15
CS
62
5C4129
Titanium Adapters for PeritonEAl Dialysis Catheters
15
CS
63
L5C446
5 prong- manifold set (lure)
25
CS
64
5C4476
Effluent Sample Bag
6
CS
65
5C4957
Ultraclamp
100
CS
66
5C5479
AMIA Automated PD Set/Cassette
130
CS
67
5C9320L
AMIA Cycler Lease
130
EA
68
5C9346
AMIA Cycler Case
1
EA
69
CONNECTIVITY
AMIA Sharesource Connectivity
130
EA
70
RENAC
After Hours
ÃÂ
EA
71
RENFAX
Faxed Prescription Fee
ÃÂ
EA
72
RENHPRTN
Product Return Charge
ÃÂ
EA
73
RENOC
Expedited Order Fee - 4 Day Lead Time
ÃÂ
EA
74
RENOC
Expedited Order Fee - 3 Day Lead Time
ÃÂ
EA
75
RENOC
Expedited Order Fee - 2 Day Lead Time
ÃÂ
EA
76
RENOC
Expedited Order Fee - 1 Day Lead Time
ÃÂ
EA
77
RENOC
Expedited Order Fee - Same Day Lead Time
ÃÂ
EA
78
RENOFF
Off Schedule Order Fee
5
EA
79
RENRED
Re-Delivery Fee
ÃÂ
EA
80
RENSERVISE14
14 Day Order Cycle Fee
ÃÂ
EA
81
RENOC
Off Schedule Delivery
ÃÂ
EA
82
RENVERBAL
Pharmacist Prescription Fee
ÃÂ
EA
83
VALKITAL
Value Kit APD Home Patient Use only
ÃÂ
EA
84
VALKITCL
Value Kit CAPD Home Patient Use only
ÃÂ
EA
Bid Protests Not Available