REQUEST FOR INFORMATION VA256-14-I-1462 This is not a solicitation announcement. This is a Sources Sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), Small, Small Disadvantaged or Service- Disabled Veteran-Owned Small business) relative to NAICS 339112, Surgical and Medical Instrument Manufacturing, for a Programmable Respiratory Motion Platform equivalent to the Modus Medical QUASAR. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of responses to this sources sought synopsis, a solicitation announcement may be published in the Federal Business Opportunities website (www.FBO.gov). Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement, in addition to responding to this sources sought announcement. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16, is seeking potential Contractors capable of providing measurement equipment for calibration and quality assurance of the Linear Accelerator. The equipment is to be used for the radiation therapy of cancer patients. The specifications set forth in this proposal are minimum specifications and shall not be construed as limiting the overall quality, quantity, or performance characteristics of items furnished. The vendor shall meet or exceed the minimum requirements and shall be held responsible for the supply, performance, and overall quality of the products. ¢ 1 (One) ea Software Package for comprehensive linac and imager Quality Assurance analysis in accordance with Task Group 142 recommendations (1 user license minimum) " Ability to import images " Planar MV imaging (EPID), Planar kV imaging and Cone-beam CT (kV and MV) with spatial resolution, contrast, uniformity and noise " Stereotactic QA geometry isocenter alignment convergence using EPID " Compatible with variety of phantoms (CatPhan, Leeds Phantom, QC-3 Phantom, QC-kV, FC-2, Crosshair and MLC Phantoms) " Mechanical tests to include light/radiation field coincidence, jaw positon indicators, collimator, gantry, and couch rotation isocenter and coincidence of radiation and mechanical isocenter " Multileaf collimation to include multiport picket fence, segmental IMRT test, leaf positon accuracy and repeatability, MLC leaf and interleaf transmission for all energies, and coincidence of light field and x-ray field for all energies ¢ 1 (One) ea Phantom for the following TG 142 recommended tests and compatible with above equipment " Planar kV imaging - spatial resolution, contrast, uniformity, and noise ¢ 1 (One) ea Phantom for the following TG 142 recommended tests and compatible with above equipment " Planar MV imaging - spatial resolution, contract, uniformity, and noise ¢ 1 (One) ea Radiation Field/Light Field Congruence Phantom for the following recommended TG 142 tests and compatible with above equipment " Mechanical test for light/radiation field coincidence, jaw positon indicator " Multileaf collimation test of the coincidence of light field and x-ray field (all energies) " Scaling ¢ 1 (One) ea Light Field Cross Hair Marker for the following recommended TG 142 tests and compatible with above equipment " Jay Symmetry, Crosshair alignment ¢ 1 (One) ea Phantom for the following recommended TG 142 tests and compatible with above equipment " Multiport picket fence, segmental IMRT test " Setting vs. Radiation field for two patterns " Leaf position accuracy and repeatability IMRT " MLC leaf and interleaf transmission for all energies ¢ 1 (One) ea MIMI - Multiple Imaging Modality Isocentricity Phantom compatible with above equipment " Daily and monthly Imaging QA " High contrast, bone equivalent rod inserts " 2D/2D and 3D/3D verification of isocenter position during IGRT QA " MV and kV 2D/2D imaging and treatment coordinate coincidence - single gantry angle and four cardinal angles as recommended by TG 142 " CBCT 3D imaging and treatment coordinate coincidence as recommended by TG 142 " Positioning/repositioning and off axis shift measurements as recommended by TG 142 ¢ 1 (One) ea Winston-Lutz Pointer Phantom without In-Air comparison Jig or equivalent ¢ Vendor must provide all necessary procedure manuals, troubleshooting manuals and operation manuals ¢ Vendor must provide basic operating and maintenance training/education. Training can be online or by use of manuals If you are interested in and are capable of providing the required services, please provide the following information in your response: 1. Company Name and Address 2. Point of contact Name, Phone Number and e-Mail Address 3. Company's Dun & Bradstreet D-U-N-S Number 4. Business size and socioeconomic category (see www.sbc.gov for additional information) a. Does your firm qualify as a Small Business? b. If Small, does your firm qualify as a Small Emerging Business or Small Disadvantaged Business? c. If Disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act? d. Is your firm a SBA-certified HUBZone firm? e. Is your firm a woman-owned business (51% or more)? f. Is your firm a certified Service-Disabled Veteran-Owned Small Business or Veteran-Owned Small Business? Responses to this notice should be e-mailed to the attention of Kim Foster, Contracting Officer. E-mail address is [email protected]. Telephone, mail or fax responses will not be accepted. Responses must be received no later than September 5, 2014 at 4:00 PM (CST). This notice is to assist the VA in the determination of sources only. A solicitation is not currently available. If a solicitation is issued, it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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