This is a Request for Information (RFI) in accordance with FAR 15.201(e). The government does not intend to award a contract on the basis of this request, as such, neither unsolicited proposals nor offers of any kind will be considered in response to this RFI. No contract award will result from responses to this notice, nor reimbursement for any costs associated with providing information in response to this request.
The Department of Veteran Affairs, Office of Acquisition Operations (OAO), Strategic Acquisition Center (SAC) is issuing this RFI as a means of conducting market research to identify qualified contractors with the capability and resources to meet the Veteran Health Administration's (VHA) requirement.
The purpose of this RFI is to gain knowledge of potentially qualified manufacturers or distributors and their size classification for pulmonary, otolaryngology and urology flexible endoscopes to assist the Department of Veterans Affairs with market research for planning purposes.
The information sought pertains to pricing, delivery, and company capabilities (such as commercial lease terms and conditions, including standard lease lengths, information on all inclusive maintenance and repair type arrangements, policies and delivery timeframe information on providing replacement or loaner equipment during periods of equipment servicing, and types of user training, to include overview of topics covered in training). Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract.
The result of this market research will contribute to determining commercial availability of endoscopes while assisting with procurement planning and contributing to the method of procurement and resultant contract type. Based on the information a determination by the government will be made to issue a solicitation and using the applicable North American Industry Classification System (NAICS) code. At this time, the suggested NAICS code(s) assigned to this procurement is 334510 (endoscopic equipment, electromedical (e.g. bronchoscopes, colonoscopies, cytoscopes), manufacturing with a Small Business Administration size standard of 500 employees.
DESCRIPTION OF REQUIREMENT:
Pulmonary Bronchoscopes
Basic Definition
Flexible bronchoscopes are used to examine the airway or bronchial passages of the lung, in the bronchoscopy suite or at the bedside in hospitalized patients. The airway and bronchial mucosa are visualized either by a lens on the proximal end of the endoscope, or by realtime video images displayed on a monitor from a camera at the distal tip of the endoscope. Flexible bronchoscopy is used for diagnosis of lung infections, inflammation, and benign/malignant lung tumors. The working channels of bronchoscopes for instrumentation allow for therapeutic procedures such as biopsy, injection, lavage, and suction. A special bronchoscope is also available that has both endoscope and ultrasound functions. This scope allows targeted biopsy of lymph nodes in the mediastinum and hilum of the lung, using ultrasound to guide needle biopsy of the nodes. The video processor support equipment interfaced or connected to the bronchoscopes, allows the capture and recording of still and video images in high definition that can then be uploaded into the electronic medical record.
Description
Minimum Technical Requirement Small Adult Bronchoscope (for Intubated Patients)
MTR 1 High Resolution
MTR 2 3.8 - 4.4 mm distal end outer diameter
MTR 3 3.8 - 4.4 mm insertion tube outer diameter
MTR 4 1.2 - 2.0 mm channel size for instrumentation
MTR 5 120 ñ10? field of view
MTR 6 Forward viewing direction of view
MTR 7 3 -100 mm depth of field
MTR 8 3 ñ 2 mm minimum visible distance
MTR 9 600 ñ 60 mm working length - insertion tube part of scope
MTR 10 Angulation of distal scope end to 180 ñ 10? up 130 ñ10? down
MTR 11 Total length 870 ñ 60 mm
Minimum Technical Requirement Small Regular Adult Bronchoscope
MTR 1 High resolution
MTR 2 4.8 ñ 2 mm distal end outer diameter
MTR 3 4.9 ñ 2 mm insertion tube outer diameter
MTR 4 2.0 mm channel size for instrumentation
MTR 5 120 ñ 10? field of view
MTR 6 Forward viewing direction of view
MTR 7 3 -100 mm depth of field
MTR 8 3 ñ 2 mm minimum visible distance
MTR 9 600 ñ 60 mm working length - insertion tube part of scope
MTR 10 Angulation of distal scope end to 180 ñ 10ð up 130 ñ 10? down
MTR 11 Total length 870 ñ 60 mm
Minimum Technical Requirement Regular Adult Bronchoscopes
MTR 1 High resolution
MTR 2 5.3 ñ 2 mm distal end outer diameter
MTR 3 5.2 ñ 2 mm insertion tube outer diameter
MTR 4 2.0 mm channel inner diameter for instrumentation
MTR 5 120 ñ 10? field of view
MTR 6 Forward viewing direction of view
MTR 7 3 -100 mm depth of field
MTR 8 3 ñ 2 mm minimum visible distance
MTR 9 600 ñ 60 mm working length - insertion tube part of scope
MTR 10 Angulation of distal scope end to 180 ñ 10? up/130 ñ 10? down
MTR 11 Total length 870 ñ 60mm
Minimum Technical Requirement Therapeutic or Large Channel Bronchoscope
MTR 1 High resolution
MTR 2 6.0 ñ 2 mm diameter distal end outer diameter
MTR 3 6.0 ñ 2 mm insertion tube outer diameter
MTR 4 2.6 - 3.0 mm channel inner diameter for instrumentation
MTR 5 120 ñ 10? field of view
MTR 6 Forward viewing direction of view
MTR 7 3 -100 mm depth of field
MTR 8 3 ñ 2 mm minimum visible distance
MTR 9 600 ñ 60 mm working length - insertion part of tube
MTR 10 Angulation of distal scope end to 180 ñ 10? up 130 ñ 10? down
MTR 11 Total length 870 ñ 60 mm
Minimum Technical Requirement Therapeutic or Large Channel Bronchoscope
MTR 1 High resolution
MTR 2 6.2 ñ 2 mm diameter distal end outer diameter
MTR 3 6.3 ñ 2 mm insertion tube outer diameter
MTR 4 3.0 - 3.4 mm channel inner diameter for instrumentation
MTR 5 120 ñ 10? field of view
MTR 6 Forward viewing direction of view
MTR 7 3 -100 mm depth of field
MTR 8 3 ñ 2 mm minimum visible distance
MTR 9 600 ñ 60 mm working length -insertion part of tube
MTR 10 Angulation of distal scope end to 180 ñ 10?up /130 ñ 10? down
MTR 11 Total length 870 ñ 60 mm
Minimum Technical Requirement Endobronchial Ultrasound (EBUS) Bronchoscopes (Ultrasonic Bronchofibervideoscopes) Endoscope Functions
MTR1 80ð ñ 10? Field of view
MTR2 35ð ñ 5? Forward oblique direction of view
MTR3 2 - 50 mm depth of field
MTR 4 6.9 ñ 2 mm distal end outer diameter
MTR 5 6.2 ñ 2 mm insertion tube outer diameter
MTR 6 600 ñ 60 mm working length
MTR 7 1.8 - 2.2 mm channel inner diameter for instrumentation
MTR 8 5 ñ 2 mm minimum visible distance
MTR 9 Angulations range: up 120ðñ 10?, down 90ðñ 10ð
MTR 10 890 ñ 60 mm total length
Minimum Technical Requirement Endobronchial Ultrasound (EBUS) bronchoscopes (Ultrasonic Bronchofibervideoscopes) Ultrasonic Functions
MTR 1 Display mode: B-mode, color power Doppler mode
MTR 2 Scanning method: Electrical curved linear array
MTR 3 Scanning direction: Parallel to the insertion direction
MTR 4 Frequency: 7.5 MHz
MTR 5 Scanning range: 50ðñ 10?
MTR 6 Contacting method: Balloon method, direct contact method
MTR 7 Transducer surface max. temperature 41ð - 43ðC
Minimum Technical Requirement Software
MTR 1 CPRS electronic medical record compatible
MTR 2 Allows still and real time image capture and recording
MTR 3 Allows preparation of reports including images and signature of reports at the bedside with direct input into CPRS vista imaging electronic medical record
MTR 4 Store of images for future use including images not directly entered into the reports
Intended Use
Examination of the airway in the outpatient and at the bedside in hospitalized patients. Therapeutic applications of the airway including biopsy, injection, lavage, and suction. Documentation of still and video images in the electronic medical record.
Urology Flexible Scopes
Basic Definition
Flexible cystoscopy is an essential tool used in Urology to examine the urethra and bladder in both the outpatient and inpatient settings. Internal structures are viewed by either direct use of a lens at the proximal end of the scope or by using a camera attached to the proximal end of the scope allowing viewing on a video monitor. Urologists utilize flexible cystoscopy to identify pathology (involving both the proximal and distal urethra, including the prostatic urethra) resulting in voiding problems or possible cancer in these locations. Cystoscopy is an essential part of evaluating the bladder in its entirety, looking for causes of bleeding like tumors or stones. Cytsoscopes with working channels are used to remove foreign bodies like stents, lavage of debri or blood clots from the bladder and biopsies of abnormal appearing lesions. The videoprocessor captures and records still and video images in high definition, that can then be uploaded into the electronic medical record.
Description
Minimum Technical Requirement Flexible Cystoscope
MTR 1 Field of view: 120ðñ 10ð
MTR 2 Direction of view 0ð
MTR 3 Depth of field: 3 - 50 mm
MTR 4 Outer diameter: 15.6 Fr. -16.2 Fr.
MTR 5 Tip deflection: 210ð up, 120ðdown ñ 10ð
MTR 6 Working length: 380 ñ 40 mm
MTR 7 Working channel: 6.6 Fr. - 7.2 Fr.
MTR 8 Total length: 680 ñ 60 mm
Minimum Technical Requirement High Definition (1080) Video Processor/Light Source with full screen display.
MTR 1 Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images
Intended Use
Intended to examine and perform procedures within the urinary tract.
Basic Definition - Flexible Scopes
Flexible ureterorenoscopy is an essential tool used by Urologists to evaluate the collecting system in its entirety, including the ureter and kidney in both the outpatient and inpatient settings. Internal structures are viewed by either direct use of a lens at the proximal end of the scope or by using a camera attached to the proximal end of the scope allowing viewing on a video monitor. Urologists utilize flexible ureterorenoscopes to identify pathology of the ureter and collecting systems including stones and tumors. Ureterorenoscopes with working channels are used to fragment and remove stones and take biopsies of lesions within the ureter and collecting systems. The videoprocessor captures and records still and video images in high definition that can then be uploaded into the electronic medical record.
Description
Minimum Technical Requirement Urology Flexible Video Ureterorenoscopes
MTR 1 Field of view: 90ð ñ 10ð
MTR 2 Direction of view 0ð
MTR 3 Depth of field: 2 - 50 mm
MTR 4 Outer diameter 8.4 Fr.- 8.6 Fr.
MTR 5 Distal tip outer diameter 5.3 Fr. - 6.9 Fr.
MTR 6 Working length: 700 mm ñ 70
MTR 7 Working channel: diameter: 3.4 Fr. - 3.8Fr.
MTR 8 Tip Deflection: 180 degrees up, to 180 degrees Down +/- 10 Degrees
Minimum Technical Requirement High Definition (1080) Video Processor/Light Source with full screen display.
MTR 1 Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images
Intended Use
Intended to perform visual inspection of the interior of the ureter and kidney by means of a fiberoptic endoscope for such purposes as biopsy, removal or crushing stones, or other procedures.
?
Otolaryngology (ENT)
Basic Definition
Flexible endoscopes are used to examine the nose, pharynx, larynx, and/or the esophagus in the Otolaryngology (ENT) clinic and at bedside in hospitalized patients. Internal structures are visualized either by a lens on the proximal end of the endoscope or via video images displayed on a monitor from a camera at the distal tip of the endoscope. Flexible endoscopy is an integral part of head and neck examination performed by an otolaryngologist for diagnosis. Endoscopes with working channels allow for therapeutic procedures such as biopsy, injection, lavage, and suction. The videoprocessor captures and records still and video images in high definition that can then be uploaded into the electronic medical record.
Description
Minimum Technical Requirement Flexible Diagnostic Nasopharyngolaryngoscope with distal tip camera, high definition
MTR 1 Working length 300 mm ñ 30 mm
MTR 2 Up/down angulation 130/130?ñ 20?
MTR 3 Angle of view 85? ñ 10?
MTR 4 Distal tip diameter 3.5 - 5.0 mm
Minimum Technical Requirement Flexible Diagnostic Portable Fiberoptic Nasopharyngolaryngoscope with Battery Powered LED
MTR 1 Working length 300 mm ñ 30 mm
MTR 2 Up/down angulation 130/130? ñ 20?
MTR 3 Angle of view 75? ñ 10?
Minimum Technical Requirement Flexible Therapeutic Nasopharyngolaryngoscope with Distal Tip Camera
MTR 1 Working length 300 mm ñ 30?
MTR 2 Up/down angulation 130/130? ñ 20?
MTR 3 Angle of view 75? ñ 10?
MTR 4 Channel diameter 2.0 mm minimum
?
Minimum Technical Requirement Flexible Transnasal Esophagoscope with Distal Tip Camera
MTR 1 Working length 600 mm ñ 60 mm
MTR 2 Up/down angulation 200?/120? ñ 20?
MTR 3 Angle of view 130? ñ 20?
MTR 4 Channel diameter 2.0 mm minimum
Minimum Technical Requirement High-definition (1080p) video processor/light source with full-screen display
MTR 1 Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images
Intended Use
Examination of the upper aerodigestive tract in the outpatient otolaryngology clinic and at bedside in hospitalized patients. Therapeutic applications in the upper aerodigestive tract including biopsy, injection, lavage, and suction. Documentation of still and video images in the electronic medical record.
PERFORMANCE/DELIVERY: Contractors are responsible for delivery of the endoscopes to any VAMC facility (which may include outpatient facilities) within the United States, Puerto Rico, and the Philippines.
RESPONSE INFORMATION: If your organization/company has the potential capability to provide the endoscopes, as a distributor or manufacturer, please provide the following information:
a. Capability Statement: Please provide a tailored capability statement, specific to this RFI. The response should clearly describe the company's capability to deliver all of the different types of endoscopes to any VAMC facility (which may include outpatient facilities) within the United States, Puerto Rico, and the Philippines. If a teaming or partnership agreements with other businesses are utilized to provide delivery or maintenance of any of the different types of endoscopes, provide business names and sizes.
b. Provide company information concerning size (large or small according to the SBA with NAICS threshold of 500 employees) and Contractor and Government Entity (CAGE) code.
c. Based on the provided minimum technical requirements for each of the different types of endoscopes, provide any additional minimum technical requirements that would need to be provided to industry to ensure that a complete endoscopic system for each endoscope requested (to include peripherals, accessories, parts, and equipment tower) can be completely addressed.
d. Specific returned information should include pricing, delivery, commercial lease terms and conditions, including standard lease lengths, all inclusive maintenance and repair type arrangements, policies and delivery timeframe information on providing replacement or loaner equipment during periods of equipment servicing, and types of user training (to include overview of topics covered in training). Provide GSA number, if applicable, and a copy of Federal Supply Schedule lease terms and conditions, including all inclusive maintenance and repair agreements.
e. Limitations of responses should be no more than ten pages, not including lease terms and conditions which may be submitted as an attachment.
Response to this RFI must be submitted to Mrs. Jessie Garcia, Contract Specialist, at
[email protected] and Kathy Barker at
[email protected] 3:00 P.M. Eastern Standard Time, January 17, 2014.
DISCLAIMER: Issuance of this notice and request is to assist the VA in conducting market research of commercial availability of endoscopes will assist with procurement planning. Submission of information is voluntary and no costs will be paid by the VA for any information provided.
Bid Protests Not Available