This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written (formal) solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA7000-09-T-0097, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-36, effective 10 September 2009. The North American Industrial Classification System (NAICS) number is 344515 and the small business size standard is 500 employees. This is an urestricted acquisition. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA). Please read and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this combined synopsis/solicitation could result in the quote being ineligible for award. It is the offeror’s responsibility to ensure their quote meets all the requirements identified herein. The USAF Academy has a Brand Name Or Equal requirement to purchase one (1) Aeroflex IFR (model # 3920) Digital Radio Test Set or equal product with the salient characteristics provided below. The 10th Communication Squadron determined these characteristics to be the only suitable features to provide the functionality they require. REQUIRED SALIENT CHARACTERISTICS: - Onboard PC with suitably sized hard-drive (30 GB or higher) with Operating System required to support USB mouse and keyboard, GPIB, Ethernet, and RS-232 interfaces; software upgradeable for additional options as needed - Full AM/FM/SSB test capabilities - 5 MHz channel spectrum analyzer - Full span spectrum analyzer, with signal range from 1 MHz to 1 GHz and DANL of -140dBm @ 300Hz RBW - Dual-Channel , 4-MHz bandwidth oscilloscope - Full audio analysis capability for AF level, frequency, SINAD and Distortion measurements - Full RF parametric tests for power, frequency error, FM Deviation, and AM Modulation Index - High accuracy audio modulators/function generators, and audio baseband generators - Variable notch SINAD, Distortion and SNR meters with IF Bandwidth filters (6.25, 8.33, 10, 12.5, 25, 30, 100, and 300KHz) included - Color coded Pass/Fail meter indicator functions for simplifying test capabilities - Highly accurate broad band and in-band power meters: Frequency range of 100 KHz to 1 GHz - Transmitter Harmonics and Spurious frequency measurement capability - Tracking Generator with Return Loss Bridge for RF device testing with the spectrum analyzer - Built in Digital Multimeter with AC/DC Volts, Amps, and Ohms functions - Site Monitoring Application for unattended monitoring of site's effective receiver sensitivity (ERS) RF Generator FREQUENCY RANGE (USABLE FROM 100 KHZ) 10 MHz to 1.05 GHz OUTPUT LEVEL RANGE GEN: -130.0 to +10.0 dBm (+10 dBm max for CW or FM; 0 dBm max for complex modulation) ACCURACY (FOR LEVEL > -110 DBM) GEN: 1.0 dB (Typical better than 0.6 dB) SELECTIONS OFF, AM, FM, FM 50 us, FM 75 us, FM 750 us, AM USB, AM LSB INTERNAL FM RF Range (Usable from 100 kHz) 10 MHz to 1.05 GHz Deviation ±0.001 to 150 kHz, OFF Accuracy 3% Deviation Rate 20 Hz to 15KHz INTERNAL AM RF Range (Usable from 100 kHz) 10 MHz to 1.05 GHz Modulation Range 0 to 100% Accuracy 1% (Modulation from 10 to 90%) Rate 20Hzto15kHz EXTERNAL AM Audio Inputs With 1 Vrms;10% of indicated setting. (Audio Input from 20 Hz t o 15 kHz, Unbalanced) 8 Vrms maximum modulation input level Microphone Input With 50 mV rms, AM/FM have same characteristics as internal sources ,10% of indicated setting. (MIC Input from 100 Hz t o 15 kHz) Receive Measurements RF RECEIVER DEMODULATION SELECTIONS OFF, AM, FM, FM 50 us, FM 75 us, FM 750 us, AM USB, AM LSB FREQUENCY RANGE (USABLE FROM 100 KHZ) 10 MHz to 1.05 GHz SELECTIV ITY IF Bandwidth 6.25, 8.33, 10, 12.5, 25, 30, 100, 300 kHz Filters DEMOD OUTPUT LEVEL AM 3.O Vrms 10% RF COUNTER FREQUENCY Range (Usable from 100 kHz) 10 MHz to 1.05 GHz Level Range -60 to +50 dBm RF POWER METER (BROAD BAND) FREQUENCY Range (Usable from 2 MHz) 10 MHz to 1.05 GHz Resolution 4 digits for W or 0.1 dB Accuracy 10% POWER MEASUREMENT RANGE 100 mW to 125 W RF POWER METER (IN BAND) FREQUENCY Range (Usable from 100 kHz) 10 MHz to 1.05 GHz Level -10 0 to +10 dBm Accuracy 1 dB AM FILTER BW 6.25, 8.33, 10, 12.5, 25 and 30 kHz RF ERROR METER COUNTER RANGE 0 to 2.5 MHz LEVEL -60 to +50 dBm DEMOD COUNTER (DEMODUALTION) FREQUENCY Range 20 Hz to 20 kHz (1 to 100 kHz FM Deviation, IF BW set appropriately for the received modulation BW) 20 Hz to 10 kHz (30% to 90% AM) Resolution 0.1 Hz Accuracy 10 ppm Typical INPUT WAVEFORM Sine or Square RF CHARACTERISTICS Input RF (Usable from 100 kHz) 10 MHz to 1.05 GHz RF Level -80 to +10 dBm AM METER RANGE 0 to 100% SCALES 1 to 100% ACCURACY 3% AM Rate 20 Hz to 15 kHz RF Range (Usable from 100 kHz) 10 MHz to 1.05 GHz RF Level -80 to +50 dBm Audio Function Generator WAVESHAPE Sine, Square, Triangle, RAMP, Digital Coded Squelch (DCS), Dual Tone Multiple Frequency (DTMF) FREQUENCY Range Sine: 1 Hz to 40 kHz Square: 10 Hz to 4 kHz Accuracy 50 ppm max, 10 ppm Typical LEVEL (SINE) Range 1 mV to 5 Vrms Accuracy 1% IMPEDANCE 600 ohm Audio & Modulation Measurements AF COUNTER FREQUENCY RANGE 20 Hz to 20 kHz (usable from 10 Hz) ACCURACY 50 ppm max,10 ppm Typical WAVESHAPE Sine or Square INPUT LEVEL RANGE 10 mV to 30 Vrms FRONT PANEL INPUTS Audio: Unbalanced, Chassis reference: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 kohm) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input AF LEVEL METER FREQUENCY RANGE 20 Hz t o 20 kHz ACCURACY 5% (Unbalanced, Hi -Z, 300 to 3 kHz, 0.1 to 30 Vrms) LEVEL RANGE 0 to 30 Vrms SCALES Volts: 20 mV to 10 V in a 1/2/5 sequence, plus Autoscale dBr : 1 to 100 dBr in a 1/2/5 sequence, plus Autoscal e dBV: -40, -20, 0, 20, 40 dBV plus Autoscale dBM: -30, -20, -10, 0, 10, 20, 30, 40 dBm plus Autoscale FRONT PANEL INPUTS Audio: Unbalanced, Chassis reference: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 kohm) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input SINAD METER RANGE O to 60 dB ACCURACY ±1 dB, ±1 count (SINAD >3 dB, MO dB, 5 kHz LP AF Filter) SIGNAL FREQUENCY 300 Hz to 5 kHz SIGNAL LEVEL 1 to 30 Vrms FRONT PANEL INPUTS • Audio: Unbalanced, Chassis reference: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 kohm) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input DISTORTION METER RANGE 0.0% to 100.0% ACCURACY 0.5% (Distortion 1% to 10%, 5 kHz LP AF Filter) 1.0% (Distortion 10% to 20%, 5 kHz LP AF Filter) SIGNAL FREQUENCY 300 Hz to 5 kHz SIGNAL LEVEL 0.1 to 30 Vrms FRONT PANEL INPUTS Audio: Unbalanced, Chassis reference2: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 k 0) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input HUM AND NOISE METER RANGE -100 t o 0 dB ACCURACY ±1 dB, ±1 count (> -60 dB, S -20 dB) SIGNAL FREQUENCY 300 Hz to 5 kHz (Entry range 0 to 24,000 Hz) AUDIO INPUT SIGNAL LEVEL 0.1 to 30 Vmns RF LEVEL INPUT -BO t o +50 dBm FRONT PANEL INPUTS Audio: Unbalanced, Chassis reference: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 kohm) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input SIGNAL-TO-NOISE RATIO (SNR) METER RANGE 0 to 60 ACCURACY ±1 dB, ±1 count (>3 dB, S 40 dB, 5 kHz LP AF Filter) SIGNAL FREQUENCY 300 Hz to 5 kHz (Entry Range 0 Hz to 24,000 Hz) AUDIO INPUT SIGNAL LEVEL 1 to 30 Vrms RF LEVEL INPUT -80 to +50 dBm FRONT PANEL INPUT Audio: Unbalanced, Chassis reference: Balanced, 600 ohm differential input IMPEDANCE Hi-Z (> 10 kohm) Unbalanced Input 600 ohm Unbalanced Input 600 ohm Balanced Input RF Spectrum Analyzer FREQUENCY RANGE (USABLE FROM 100 KHZ) 10 MHz to 1.05 GHz SPAN MODE Start/Stop, Center /Span, Zero Span WIDTH 2 kHz to full span RANGE Select ion is 2 kHz to Full Span ACCURACY 1% of span width DISPLAY ACCURACY Span Accuracy + Freq Accuracy +50% of RBW LEVEL REF LEVEL RANGE -90 to +50 dBm REF LEVEL UNITS dBm, dBpV, dBmV DYNAMIC RANGE 70 dB (Antenna, no attenuation, Ref Level -30 dBm, 30 kHz RBW) LOG LINEARITY 1 dB ACCURACY 1 dB ATTENUATOR SELECTIONS 0 to 50 dB of attenuation 3RD ORDER INTERMODULATION -60 dBc (Input Level of -30 dBm, Ref Level at -20 dBm) HARMONIC SPURIOUS -55 dBc (Input Level of -30 dBm, Ref Level at -20 dBm) NON-HARMONIC SPURIOUS -60 dBc (Input Level of -30 dBm, Ref Level at -20 dBm) RESOLUTION BANDWIDTH RBW SELECTIONS 300 Hz, 3 kHz, 30 kHz, 60 kHz, 300 kHz, 6 MHz SELECTIVITY - FILTER SHAPE 60 dB/3 dB ratio better than 10:1 ACCURACY 10 % of RBW for 3 kHz, 30 kHz, 60 kHz, 300 kHz -10% /+25% for RBW f o r 6 MHz 20 % of RBW for 300 Hz BANDWIDTH SWITCHING ERROR 1 dB SWEEP FREQUENCY SWEEP TIME 100 ms to 100 S ZERO SPAN SWEEP TIME 50 ms to 100 S SWEEP TRIGGER SOURCE Internal and External TRIGGER MODES Continuous (Repeat), Single (Single-shot) FUNCTION/FEATURE DISPLAY MODES Live, Average, Max Hold AVERAGES 1 to 100 MARKERS TRACK Frequencies (or time) and amplitudes NUMBER OF MARKERS 2 MARKER FUNCTIONS Marker to Peak Marker to Next Right / Left Marker to Minimum Marker to Ref Level Marker to Center Frequency Marker sets Span Marker sets Vertical Scale (Zero Span only) OUTPUT (MEASURED AT CENTER FREQUENCY) Refer to RF Signal Generator section for: Frequency Range and Accuracy Output Level Range, Resolution and Accuracy Spectral Purity TRACKING GENERATOR CONTROLS Output Port Selection, RF Level, Reference Call Oscilloscope DISPLAY TRACES 2 TRACE TYPES Live, Captured, Accumulated MARKERS 2 MARKER FUNCTIONS Time with Amplitude, deviation or %depth Delta Marker VERTICAL 3DB BANDWIDTH 16 MHz INPUT RANGE 0 to 100V peak SCALES 2 mV to 20 V/division ACCURACY 5% of full scale (DC to 1 MHz) 10% of full scale (1 t o 4 MHz) RESOLUTION Better than 1% of full scale COUPLING DC, AC, GND INPUT IMPEDANCE 1 Mohm, 20 pF HORIZONTAL FREQUENCY RANGE DC to 4 MHz (40 ms/s sampling rate) SWEEP FACTORS 1 µSec to 1 Sec/division ACCURACY >1.5% of full scale TRIGGER TRIGGER SOURCE Trace A, Trace B, EXT, (or Trace C with no CH1 or CH2 Input) EXTERNAL TRIGGER LEVEL Hi-Z BNC Input on the rear panel of the unit Adjustable from -5 to +5 V Frequency Standard I0 INTERNAL FREQUENCY STANDARD OUTPUT (OCXO) FREQUENCY 10 MHz (nominal) OUTPUT LEVEL 1 Vpp into 50 ohm WARM UP TIME Less than 5 mi n. ±0.02 ppm EXTERNAL FREQUENCY INPUT FREQUENCY 10 MHz INPUT LEVEL 1 to 5 Vpp for Sine waves 3.3/5 V TTL for Square waves CONNECTOR BNC socket (10 kohm Input /50 ohm Output Audio Spectrum Analyzer FREQUENCY RANGE Start and Stop Frequency 0 to 24,000 Hz SPAN 2 kHz minimum to 24 kHz maximum LEVEL VERTICAL SCALES 1, 2, 5, 10, 20 dB per division REFERENCE LEVEL 0 dB Full Scale (dBr) DYNAMIC RANGE Greater than 120 dB ACCURACY ±1 dB from 300 Hz to 15 kHz MARKERS NUMBER OF MARKERS 2 Digital Multimeter AC/DC VOLTMETER FULL SCALE RANGES 200 mV, 2 V, 20 V, 200 V, 2,000 V, Auto (150 VAC RMS or VDC maximum input, Category I I ) MAXIMUM OPEN CIRCUI T INPUT VOLTAGE 30 Vrms RESOLUTION 3½ digits ACCURACY DC: ± 1% FS, ± 1 count AC: ± 5% FS, ± 1 count AC VOLTS FREQUENCY RANGE 50 Hz t o 20 kHz AC/DC AM METER FULL SCALE RANGES 20 mA, 2 A, 20 A, Auto RESOLUTION 3½ digits ACCURACY DC: ± 5% FS, ± 1 count AC: ± 5% FS, ± 1 count AC VOLTS FREQUENCY RANGE 5 Hz to 10 kHz OHM METER FULL SCALE RANGES 200 ohm, 2 kohm, 20 kohm, 200 kohm, 2 Mohm, 20 Mohm, Auto RESOLUTION 3½ digits ACCURACY ± 5% FS, ± 1 count Input/Output Connectors ANT (RF INPUT) Function Receiver Input (Input port) Impedance 50 ohm VSWR (with Attenuations 10 dB) : Better than 1.44:1 (RF freq. <1.05 GHz) Input Protection 10 W GEN (RF OUTPUT) Function Generator high- level Output (Output Connector) Impedance 50 ohm VSWR (with level <0 dBm): Better than 1.7:1 (RF f req. <1.05 GHz) Input Protection 10W (RF INPUT/OUTPUT) Connector Type Type N Function RF Power Input, Generator low-level Output (Input/Output Connector) Impedance 50 ohm VSWR Better than 1.2:1 (RF freq. <1.05 GHz) Input Protection RF Input Power On/Off VIDEO Connector Type 15-pin, D-sub, VGA Function VGA for external monitor IF OUTPUT Connector Type BNC Function 10.7 MHz Receiver IF Output Level Proportional to Receive Signal Level USB Connector Type Single USB Standard connect ion Power Requirements AC VOLTAGE 100 V to 120 VAC @ 60 Hz 220 V to 240 VAC @ 50 Hz Quotes may be provided for the Aeroflex IFR 3920 as a brand name product or for a proposed “equal” piece of equipment fulfilling all the above specifications. If an offeror believes they have an equal product which meets all the features and functionality of the items listed above, they may submit a quote for that product. It will be evaluated for technical acceptability. If it is determined by the Government to be an equal product it will be evaluated along with all other technically acceptable offers. If it is determined by the Government not to be an equal product, the offer will not be considered for award. REQUIREMENTS FOR QUOTE Prices quoted must be Firm-Fixed price to include shipping and handling charges based on F.O.B Destination. Item Unique Identification (IUID) applies to this acquisition (see DFARS clause 252.211-7003 below) Buy American Act and certification of compliance is required and must be submitted with quote (see DFARS clause 252.225-7001) Provide pricing for each of the following line items: LINE ITEM 0001 Description Qty Unit Price Extended Price AeroFlex IFR 3920 or Equal 1 $_______ $___________ Item Unique Identifier (IUID) 1 $_______ $___________ Marking TOTAL PRICE $ _________________ The following Federal Acquisition (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, telephone number of the offeror, unit price, extended price, any discount terms, delivery terms, cage code, DUNS number, tax identification number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items , must be completed. Offerors are highly encouraged to complete all representations and certifications electronically on line at (http://orca.bpn.gov/publicsearch.aspx). If not completed on-line, 52.212-3 shall be completed in hard copy and submitted with quote. DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (attachment 1), must be completed, signed and returned with quote. The certificate can also be obtained at http://farsite.hill.af.mil/). In accordance with FAR 52.212-4(t), Central Contractor Registration (CCR) contractors must be registered with CCR to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration. (www.ccr.gov) Quotes must be received no later than 1200 pm Mountain Standard Time, 24 September 2009 at 10 CONS/ LGCB, Attn: Mara Strobel, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Quotes may also be submitted by e-mail to the Primary POC or by fax to 719-333-9103. Questions and responses should be addressed to the Primary POC Mara Strobel, Contract Specialist, USAF Academy (719) 333-4899, [email protected]. Alternate POC is Leslie Ryan, Contracting Officer, (719) 333-3961, [email protected]. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. The provision at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: Offeror must identify how they intend to comply with the IUID requirement, i.e., what method of marking will be used. Award will be made on the basis of determining the technically acceptable offer with the lowest evaluated price which meets or exceeds the requirements. Once an offer has been determined to be technically acceptable then the Offeror with the lowest evaluated price will be awarded the contract. If an offer is not technically acceptable it will not be considered; this includes failure to comply with IUID requirement. The provision at 52.211-6, Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation. (b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must— (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by— (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) The following clauses apply to this acquisition. The clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Items, with the following addenda, applies: Addendum to FAR 52.212-4(c) Changes Text in paragraph (c) is deleted and replaced with the following: Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)) (End of Addendum) FAR 52.252-2 Clauses Incorporated by Reference: This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation) applies to this acquisition. Additional FAR clauses cited in the clause applicable to this acquisition are: 52.219-28 Post-Award Small Business Program Representation (Jun 2007) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (Aug 2007) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-50 Combating Trafficking in Persons (Aug 2007) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2006) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS 252.212-7001, Contract terms and Conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items (Apr 2007) applies to this acquisition. Additional DFARS clauses cited in the clause applicable to this acquisition are: 252.225-7001, Buy American Act and Balance of Payments Program (June 2005) and 252.232-7003, Electronic Submission of Payment Requests (Aug 2007). DFARS 252.211-7003 ITEM IDENTIFICATION AND VALUATION (AUG 2008) (a) Definitions. As used in this clause— “Automatic identification device” means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media. “Concatenated unique item identifier” means— (1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or (2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number. “Data qualifier” means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows. “DoD recognized unique identification equivalent” means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/equivalents.html. “DoD unique item identification” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number. “Enterprise” means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items. “Enterprise identifier” means a code that is uniquely assigned to an enterprise by an issuing agency. “Government’s unit acquisition cost” means— (1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery; (2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery; and (3) For items produced under a time-and-materials contract, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery. “Issuing agency” means an organization responsible for assigning a non-repeatable identifier to an enterprise (i.e., Dun & Bradstreet’s Data Universal Numbering System (DUNS) Number, GS1 Company Prefix, or Defense Logistics Information System (DLIS) Commercial and Government Entity (CAGE) Code). “Issuing agency code” means a code that designates the registration (or controlling) authority for the enterprise identifier. “Item” means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts. “Lot or batch number” means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions. “Machine-readable” means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards. “Original part number” means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface. “Parent item” means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent. “Serial number within the enterprise identifier” means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise. “Serial number within the part, lot, or batch number” means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment. “Serialization within the enterprise identifier” means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier. “Serialization within the part, lot, or batch number” means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier. “Unique item identifier” means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent. “Unique item identifier type” means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html. (b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item. (c) Unique item identifier. (1) The Contractor shall provide a unique item identifier for the following: (i) All delivered items for which the Government’s unit acquisition cost is $5,000 or more. (ii) The following items for which the Government’s unit acquisition cost is less than $5,000: Contract Line, Subline, or Exhibit Line Item Number Item Description ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ (iii) Subassemblies, components, and parts embedded within delivered items as specified in Attachment Number _N/A___. (2) The unique item identifier and the component data elements of the DoD unique item identification shall not change over the life of the item. (3) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that—(i) The encoded data elements (except issuing agency code) of the unique item identifier are marked on the item using one of the following three types of data qualifiers, as determined by the Contractor: (A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard. (B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard. (C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and (ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity Automatic Data Capture Media. (4) Unique item identifier. (i) The Contractor shall— (A) Determine whether to— (1) Serialize within the enterprise identifier; (2) Serialize within the part, lot, or batch number; or (3) Use a DoD recognized unique identification equivalent; and (B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in the version of MIL-STD-130, Identification Marking of U.S. Military Property, cited in the contract Schedule. (ii) The issuing agency code— (A) Shall not be placed on the item; and (B) Shall be derived from the data qualifier for the enterprise identifier. (d) For each item that requires unique item identification under paragraph (c)(1)(i) or (ii) of this clause, in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, either as part of, or associated with, the Material Inspection and Receiving Report, the following information: (1) Unique item identifier. (2) Unique item identifier type. (3) Issuing agency code (if concatenated unique item identifier is used). (4) Enterprise identifier (if concatenated unique item identifier is used). (5) Original part number (if there is serialization within the original part number). (6) Lot or batch number (if there is serialization within the lot or batch number). (7) Current part number (optional and only if not the same as the original part number). (8) Current part number effective date (optional and only if current part number is used). (9) Serial number (if concatenated unique item identifier is used). (10) Government’s unit acquisition cost. (11) Unit of measure. (e) For embedded subassemblies, components, and parts that require DoD unique item identification under paragraph (c)(1)(iii) of this clause, the Contractor shall report as part of, or associated with, the Material Inspection and Receiving Report specified elsewhere in this contract, the following information: (1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part. (2) Unique item identifier of the embedded subassembly, component, or part. (3) Unique item identifier type.** (4) Issuing agency code (if concatenated unique item identifier is used).** (5) Enterprise identifier (if concatenated unique item identifier is used).** (6) Original part number (if there is serialization within the original part number).** (7) Lot or batch number (if there is serialization within the lot or batch number).** (8) Current part number (optional and only if not the same as the original part number).** (9) Current part number effective date (optional and only if current part number is used).** (10) Serial number (if concatenated unique item identifier is used).** (11) Description. ** Once per item. (f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause in accordance with the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html. (g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which unique item identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s). (End of clause) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Kelly Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-2379 email: [email protected] Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) USAFA 5352.242-9000, Contractor Access to Air Force Installations (USAFA Supplemented JULY 2008) applies to this acquisition. (a) Per Air Force requirements, the contractor shall obtain base identification for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. ADDED: All contractor employees shall comply with United States Air Force Academy (USAFA) security requirements while on the installation. USAFA security needs are supported by both military personnel and contractor employees. (1) Added: At the USAFA, contractor personnel are required to obtain Contractor Access Badges (CABs). CABs are only applicable to contractor employees performing duties requiring weekly access to the installation for a period of time exceeding 7 days. If required access is less than 7 days, the process to obtain access is via application for an AF Form 75, Visitor Pass. Both CABs and Visitor Passes are issued at the Pass and Registration Center (PRC) located at the south entrance to the USAFA. (2) Added: All references to contractor in this clause include the prime contractor and all subcontractors. (3) Added: Vehicle Usage (i) Contractor vehicles delivering food or water onto the installation are subject to inspection at entry control points. Vehicles making food and water deliveries on the installation will secure their vehicles when not attended to prevent unauthorized access and potential tampering. Vehicles making deliveries off the installation prior to arriving at the USAFA will ensure delivery vehicles remain locked when not attended. Failure to comply with these requirements may result in termination of vehicle access privileges. (ii) Contractors filling water trucks on the installation are only authorized to fill trucks from the non-potable hydrant outside Bldg 8034 and non-potable reservoir #3. The approved potable location is from the hydrant south of Bldg 8124, Snow Barn. Exceptions to these locations can be approved by 10 CES after coordination with 10 SFS. Any location where contractors are filling water trucks will have a back-flow preventor installed. (4) Added: Security Requirements. The contractor shall adhere to the installation security requirements as provided for in AFI 31-601, Industrial Security Program Management, USAFA supplement Chapter 2,Para 2.3 and 2.4; Chapter 7, Para 7.3; and Chapter 8) AFI 10-245, Air Force Antiterrorism (AT) Standards (Paragraphs 2.22, Atch 3), DoDI 2000.16, Department of Defense Antiterrorism Standards, Paragraphs E3.18 and E3.25). (i) Antiterrorism (AT). During increased Force Protection Conditions (FPCONs), entry requirements to the installation may change with little to no notice. During FPCON Charlie, contractors without a “C” on their CAB may be denied access. Depending on the incident or threat, all personnel to include contractors may be denied access to the installation for safety/security reasons. (I) Contractors are subject to spot checks or inspections of their vehicles and personal items at entry control points or facility access points during higher threats or during random antiterrorism measure checks. Failure to comply with these added security measures may result in denial of access to the installation. (II) Contractors are encouraged to receive Antiterrorism Awareness Training annually available at no cost, but it is not required in CONUS. Installation, Mission Element or the Unit Antiterrorism Representative (ATR) can provide this training when requested. Contractors can play an important role in protecting the installation and are encouraged to report suspicious activity to Security Forces by either calling 911 during emergencies or 333-2000. (ii) Operations Security (OPSEC): As applicable based on the scope and nature of the contract, the contractor shall comply with Government OPSEC guidance and training as prescribed in AFI 10-701, Operations Security, Chapter 4, paragraph 4.1 and AFI 33-332, Privacy Act, for handling of For Official Use Only (FOUO) information and HQ 10 ABW/CC Memorandum, USAFA Operations Security (OPSEC) Policy. Government provided OPSEC training is offered at no charge to the contractor. The contractor shall notify the applicable Unit OPSEC representative of the using activity receiving the contracted support, within one business day upon the discovery of any OPSEC violations (iii) Communications Security (COMSEC): The contractor shall comply with Government COMSEC requirements as contained in AFI 33-201V2, Communications Security, user requirements and USAFA COMSEC Manager guidance/directives. (5) Added: Prior to contractor employees providing services on the installation under this contract, the contractor shall validate that all contractor employees performing services on the installation are United States citizen or hold a valid resident alien status providing proof of alien registration with the Immigration and Customs Enforcement Service. (i) Background Checks. Prior to contractor personnel working on USAFA installation properties, the contractor shall agree that USAFA Security Forces may conduct a criminal history check, as applicable, on any or all employees performing on this contract. Criminal history checks may include accessing the appropriate state crime information center and national crime information center database to include, but not limited to, any state listed by the employee as current and past addresses. If this contract requires that any of the contractor's personnel must submit to a National Agency Check with Inquiries (NACI) background check, the Government shall bear the expense of that background check. Contractor employees found in violation of this process will be immediately removed from Academy grounds, are subject to barment, and will not be allowed to re-enter until completion of the CAB process. (ii) Convictions. Based on the results of the background check, any felony conviction in the past ten (10) years shall constitute indisputable grounds for the Contracting Officer (CO), with coordination from the 10th Air Base Wing Commander, to immediately require denial of access or removal of the employee from the effort under this contract. For felony convictions more than ten (10) years ago, the contractor may recommend the employee be retained on the contract. In addition, any misdemeanor conviction in the past five (5) years shall also constitute indisputable grounds, with coordination from the 10th Air Base Wing Commander, to restrict or immediately remove employees from effort under this contract. (I) Applicable convictions include: Murder; Assault with intent to commit murder; Espionage; Sedition (Conspiracy); Kidnapping or hostage taking; Treason; Rape or aggravated sexual abuse; Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon; Extortion; Distribution or intent to distribute a controlled substance; Illegal possession of a controlled substance; and Any felony conviction involving: Armed or unarmed robbery, Arson, Acts involving a threat, Willful destruction of property, Importation or manufacture of a controlled substance, Burglary or theft, Dishonesty, fraud, or misrepresentation, Possession or distribution of stolen property, Aggravated assault, Bribery, Violence at international airports (18 USC 37), or Conspiracy or attempt to commit any of the criminal acts listed above or any violations of immigration and naturalization laws. (II) Actions that involve restrictions or removal do not relieve the contractor from complete and satisfactory performance of the contract tasks specified herein. (iii) Warrants. If during the course of the CABs processing, any contractor personnel are found to have an outstanding warrant, Security Forces may detain the contractor employee and may notify the appropriate law enforcement authorities. The 10th Air Base Wing Commander may issue a barment letter based upon the gravity of the offenses surrounding a warrant. (iv) Barment. Employees removed by the CO may also be subject to barment from entering the USAFA. (I) Barment appeals are processed through 10th Security Forces Squadron Commander to the 10th Air Base Wing Commander who may rescind the barment and permit the contractor employee to work on the installation. (II) Individuals have 30 days from the date of the initial contractor access denial letter to submit a justification in writing to 10 SFS/S5B, along with any notarized copies of court documents or other documents they determine necessary to rebut the disqualifying information. (III) In the case of a barment based on an outstanding warrant, the contractor may appeal the barment through the 10th Security Forces Squadron Commander to the 10th Air Base Wing Commander who may rescind the barment and permit the contractor employee to work on the installation. (IV) The CO may require the contractor to restrict the employee’s use on this contract until the case is resolved. (V) Actions that involve barment do not relieve the contractor from complete and satisfactory performance of the contract tasks specified herein. (b) See USAFA implementation procedures below. (1) Added: The contractor shall submit a letter to the CO specifying contractor personnel authorized to sign a USAFA Form 111, Application for Personnel and Vehicle Pass to Work Under Air Force Contract. The contractor shall submit a USAFA Form 111 on each contractor employee requiring access to the installation to perform work cited in the contract. All contractors require issuance of a CAB from the Pass and Registration Center (PRC). CABs will be issued to contractors performing duties on USAFA as identified on the USAFA Form 111 and who require weekly access to the installation for a period of time exceeding 7 days. If required access is less than 7 days, contractors are issued an AF Form 75, Visitor Pass. CABs will be issued for a performance period not to exceed one year. (2) Added: The CO, Contract Specialist (CS) or Sponsoring Official will endorse the USAFA Form 111 and the individual requiring the badge will hand-carry the original USAFA Form 111 to the PRC for processing. Badges processed by contractors themselves will not be accepted. Contractor personnel are required to prominently display their CABs in a visible location above their waist while visiting or performing work on the installation. The Contracting Office may restrict the contractor’s employees from accessing the installation(s) until CABs are obtained. The CO will maintain a copy of all USAFA Form 111s accomplished for each contract for accountability of badges issued. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to work site. (1) Added: CABs shall be returned by the contractor to the PRC within 5 calendar days after the employee no longer requires access to the work site. (2) Added: Contractors are required to submit a letter to the CO immediately after employee(s) being terminated or otherwise leaving their employment on a contract. The letter shall contain the names(s) of the individuals(s) with their social security numbers. The CO will endorse the letter and forward it to PRC. The contractors shall collect CABs and return them to the PRC within 5 days. (3) Added: At the end of each performance period (i.e. options) and at the expiration of the contract, the contractor shall submit a letter to the CO containing the number of badges issued on each contract, the names of the individuals with their social security numbers, and identify those badges being returned. The CO will verify the names and number of badges on the letter utilizing their copy of the USAFA Form 111. The CO will maintain a copy of the letter and forward the contractor’s original letter to PRC. By endorsement of the letter, the PRC will notify the CO of receipt of all badges or of any discrepancies. (4) Added: Denial of Access of Contractor Employees. The Government reserves the right to deny access of contractor employee(s) for substantiated misconduct (has the potential to jeopardize the mission, put themselves or others at risk, etc.) or security reasons. This action does not relieve the contractor from complete and satisfactory performance of the contract tasks specified herein. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1 Air Force Installation Security Program and AFI 31-501, Personnel Security Program Management, Paragraphs 3.24 and 3.27. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) ADDENDUM – USAF Academy Invoicing Instruction (Revised 4/23/08) a. In accordance with DFARS 252-232-7003, Electronic Submission of Payment Requests, the contractor shall submit payment (invoice) requests through the Wide Area Workflow (WAWF) System. For information on WAWF, including how to register, visit the WAWF website at https://wawf.eb.mil. Web Based Training (WBT) is available at http://www/wawftraining.com. If you need any further assistance you can contact the Contract Specialist or Contracting Officer whose name appears on the contract. b. The address and DODAAC of the payment office (effective 1 Jun 06) is: Defense Finance and Accounting Service ATTN: DFAS-BAASD/CC P. O. Box 369020 Columbus, OH 43236-9020 ATTN: VENDOR PAY (DODAAC F67100) (End of Addendum)

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