REQUEST A BID PACKAGE Request for Proposal Date Issued: June 3, 2097 RFP #40-006 Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504 until 3:00 p.m., legal prevailing time will be on June 27, 2019 for: Voluntary Ancillary Benefits Vendor Selection For Hall County Board of Commissioners After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum. Hall County Board of Commissioners is soliciting submissions acquire the services described herein. Turner Wood & Smith, the County’s Insurance Consultant/Broker is assisting Hall County in evaluating its employee benefit program. The purpose of this RFP is to seek competitive bids from national service providers for fully insured Basic Life/AD&D, Supplemental Life and AD&D, Short Term Disability, Long Term Disability and EAP. The intent of this RFP is to assess the vendors that have the ability to enhance and meet Hall County’s benefit objectives, as defined in this RFP. Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Ancillary Voluntary Benefits’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same. All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. Evaluation of firms submitting statements of qualification for this project will be based on qualifications, experience and performance on past projects along with references. Together with Turner Wood & Smith, Hall County will evaluate competing proposals considering: Adherence to Minimum Qualifications and Conditions described in this RFP. Proposal adherence to the Services Requested and described in this RFP. Responses to the inquiries posed in the Questionnaire sections of this RFP. Cost and associated guarantees. Based on results of evaluating the minimum qualifications and conditions, further evaluation will be completed to select finalists to make formal presentations of their proposals to Hall County in Gainesville, Georgia. Bid, payment, and performance bonds will not be required. Your submittal must have a signature in its “original form” on the Signature Page provided. Firms should submit four (4) copies of qualifications one (1) which should be marked as “original” and three (3) marked “copies". In addition we request an electronic copy of your proposal be sent in via a flash drive. No bid may be withdrawn for a period of (60) sixty days after time has been called on the date of opening. All questions related to the services and qualifications should be directed to: Brett Fowler, Turner Wood & Smith 1515 Community Way, Gainesville, GA 30501 - (770) 536-0161 Ext 231 [email protected] Any questions regarding the submission of the Proposal Documents should be directed to Tim Sims, Financial Assets Manager at [email protected] - 770-535-8270. The County reserves the right to retain all proposals submitted and use any idea (s) in a proposal regardless of whether that proposal is selected. The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder. Hall County Board of Commissioners Tim Sims Financial Assets Manager

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