Description(s):
This notice is a combined synopsis/solicitation for commercial service and maintenance using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and solicitation for commercial Items," as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-1961580 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-101, 26 Oct 2018.
The North American Industry Classification System (NAICS) code for this procurement is 811219 - Other Electronic and Precision Equipment Repair and Maintenance, with a business size standard of $20,500,000.00. The acquisition is being competed as full and open competition.
The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for an annual maintenance agreement on the FEI manufactured equipment in the Program Planning & Analysis Branch of the Division of Clinical Research. The period of performance is 05/01/2019 - 04/30/2020. All interested vendors must be registered as a vendor in the system by the closing of the RFQ.
Place of Performance: NIH, IRF Bldg Research Plaza, 8200 Research Plaza, Frederick, MD 21702, United States. FOB: Destination
Equipment to be covered: FEI equipment: (1) TEM TEM Camera /D1164 /F7228150 and (2) FEI Eagle CCD Camera 5312/D1164.1 with periods of performance of 05/01/2019 to 04/30/2020
https://www.fei.com/
(1) Must be an authorized CERTIFIED PARTNER/reseller/service provider by RFQ Closing and stated on quote
(2) All responsible sources whom are certified by the manufacturer for each piece of equipment as authorized third-party repair vendors may submit a proposal showing their capabilities and past performance repairing this type of equipment. The vendor shall provide certification from the original equipment manufacturer that they are authorized to perform these services and have access to NEW OEM parts and supplies. This written certification is required to be submitted with your proposal. Billing must be quarterly or monthly in arrears. Must list on quote what will not be included in the coverage. If any re-certification fees exist, please list them on the quote. Accepting quotes for all or some of the pieces of equipment.
(3) Service agreement also requires the preventative maintenance visits to be performed within the contract period. Full on-site agreement must cover corrective repairs on listed equipment (to include parts, labor, travel, return shipping). All service and repairs shall be performed by certified technicians and only NEW OEM parts shall be used for all repairs. All software updates must be OEM. All work performed shall be warranted against defects and workmanship during the performance period.
(4) Billing must be quarterly and in arrears
The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The award will be based on the following; capability to meet the requirements, delivery, past performance, price and the best value to the government.
The following FAR provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (Nov 2017)
Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Dec 2014) is updated in your SAM record)
FAR 52.252-1 -Solicitation Provisions Incorporated by Reference (Oct 2018)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:
http://farsite.hill.af.mil/vffara.htm
The following FAR contract clauses apply to this acquisition:
FAR 52-212-4 Contract Terms and Conditions Commercial Items (Oct 2018)
FAR 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Jan 2019)
*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.
FAR 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Jan 2017)
FAR 52.204-19 Incorporation by Reference of Representations and Certifications (July 2016)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (January 2010)
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

To facilitate the award process all quotes must include a statement regarding the terms and conditions herein as follows:
"The Terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
(Quoter shall list exception(s) and rationale for the exception(s).)
Submission shall be received not later than 04/18/2019 by 5:00 pm eastern standard time.
Offers may be emailed to [email protected], no later than 5:00 P.M. eastern standard time on Thursday, April 18, 2019. Requests for information concerning this requirement must be submitted in writing, e-mailed to [email protected]. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)
All responsible sources may submit an offer that will be considered by this Agency.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to, Ryan Richards, [email protected].