This Request for Quote (RFQ) is issued as a combined synopsis/solicitation for the brand name or equal commercial items identified in Tab 1 of the attached spreadsheet, as supplemented with additional information in this notice.

Notice of Small Business Set-Aside

This RFQ is issued as a total (i.e. 100%) Small Business Set-Aside. 

Brand Name or Equal

Vendors may submit quotes for substitute (i.e. "equal") items, provided those items meet all of the salient physical, functional, and performance characteristics of the items identified in this RFQ (see attachment).  In order for substitute items to be considered, vendors shall identify the item make and model and describe the features of the item which support the vendor's claim that the item is an equivalent alternate.  The Government will evaluate "equal" items on the basis of information furnished by the vendor, identified in the quote, and reasonably available to the Government.  The Government is not responsible for locating or obtaining any information not identified in the quote.

Evaluation Criteria and Basis for Award

The Government intends to issue one delivery order to the responsible offeror that provides the lowest-price, technically acceptable (LPTA) quote.    

The Government reserves the right, after considering the additional administrative cost, to make multiple awards for the combination of items that results in the lowest aggregate cost, and achieves the delivery schedule.  The Government reserves the right to make an award for any items quoted, at the quoted unit price, unless the vendor specifies otherwise is his quote.  It is assumed, for purposes of evaluating quotes, that $500 is the administrative cost to the Government for issuing and administering each contract awarded under this solicitation. 

Partial Quotes.  Vendors may submit quotes for any combination of items specified in the attached list; however, the quantities of each line item may not be less than those specified for each line item in the attached list. 

Price evaluation will occur on a comparative item-by-item and aggregate basis, to include shipping. 

Vendors shall identify the anticipated ARO delivery date(s) in their respective response.

Delivery

Delivery/Acceptance term shall be FOB Destination, 75 days after receipt of order (ARO), to the address(es) identified in the RFQ.  The Contractor shall pack and mark all equipment, and deliver the shipments in good order to the points of delivery identified in the equipment list.  The Contractor is responsible for loss of, and/or damage to, the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point.

Response Due Date/Time

Responders shall use the attached quote template to submit their respective quotations.  Responses shall be submitted via email to David Firmin, Contracting Specialist, at [email protected] with a courtesy copy to Amber Taylor, Contracting Specialist, at [email protected] not later than the date/time indicated in this notice. Late responses may not be considered. 

IAW 52.212-1, Instructions to Offerors - Commercial Items, the vendors shall hold the quoted prices for 30 calendar days from the date specified for receipt of quotes.  

Questions

All questions are to be submitted via email to the above listed Contracting Specialists.