ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT. THERE IS NO SEPARATE RFP PACKAGE TO DOWNLOAD. NAICS Code: 541310- Architectural Services The Department of Veterans Affairs Medical Center (VAMC); VISN 5 Contracting, 200 Veterans Drive, Beckley, WV 25801 is advertising for Architectural/Engineering Services to provide Schematic Design, LCCA, Design Development, Construction/Bid Documents, Specifications, Construction Cost Estimates, and Construction period services for the EHRM Infrastructure Upgrades 36C245-21-R-0009 at the Beckley VAMC, 200 Veterans Drive, Beckley, WV 25801. This acquisition is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAM) (www.sam.gov) as well as VETBIZ VIP (www.vetbiz.gov) registered/verified Service Disabled Veteran Owned Business. Mileage Restriction: In accordance with VAAR 805.207, this procurement is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSB), eligible AE firms must have a working office location within 0-500 miles of the VA Medical Center, 200 Veterans Drive, Beckley, WV 25801. This distance is determined according to www.mapquest.com and will be included as an evaluation factor for technical evaluation. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Submission Requirements: This acquisition is for A/E Services and is procured in accordance with the Brooks Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. Firms registering for consideration for future Federal AE projects are encouraged to electronically submit SF 330 Part II, General Qualifications, to http://www.bpn.00v/orca/login.aspx, and to update at least annually. Qualified firms must submit their completed SF 330 to the Veterans Affairs Medical Center, VISN5 Network Contracting Office, 200 Veterans Drive, Building 3A, Beckley, WV 25801, Attn: Millard Adkins. Interested firms having the capabilities to perform this work must submit four (4) hard copies of Standard Form 330 (SF 330) and one (1) CD no later than 2:00 pm Eastern Standard Time on December 28, 2020. Hard copies shall be in binders. YOUR RESPONSE SHALL BE TABBED IN ACCORDANCE WITH AND IN THE SAME ORDER OF THE EVALUATION FACTORS LISTED IN TABLE 1. FAILURE TO FOLLOW THIS SAME FORMAT IN THE SUBMISSION WILL RESULT IN REJECTION OF SF330. The SF330 can be found on the GSA forms website www.gsa.gov. Submissions by electronic/fax means are NOT permitted. All questions are to be sent to the attention of [email protected]. Potential contractors must be registered in SAM (www.sam.gov) and visible and certified in VetBiz (www.va.gov/osdbu) at time of submission of their qualifications in order to be considered for an award. Additionally, the submission must include an insert detailing the following information: Dun & Bradstreet number, Tax ID Number, the email address and phone number of the primary point of contact, CVE, and a printed copy of the firms VetBiz Registry. Offerors shall provide all documents listed and comply with all proposal instructions for their proposal to be considered responsive to this notice. This review may eliminate offerors that fail to provide all the required information and documents in the format and detail specified. A VIP unverified SDVOSBs will be considered non-responsive as it is deficient and therefore will not be evaluated. This is a Service-Disabled Veteran Owned Small business set aside. NAICS Codes: 541310, Size standard is ($8,000,000.00) eight million. This is not a request for proposal, nor will a solicitation package or bidder/plan holder list be issued. There are no solicitation documents available. This procurement is subject to the availability of funds. The Government is under no obligation to award a contract because of this announcement. The selected A/E firm shall be in accordance with FAR Part 2.101 definition of Architect-engineer services as defined in 40 U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for the project as required. The SDVOSB Architectural firm must employ the principle Architect responsible for design of this project, i.e. and be involved heavily in all aspects of the design, stamping drawings along with the other team disciplines. A/E(s) signing drawings must be licensed in the State of West Virginia. The license(s) are required at the time of an award to prospective A/E(s). The following A/E disciplines are expected to be required for this design effort: architecture, structural, civil, mechanical, plumbing, electrical, fire protection, industrial hygiene, interior design, surveyors, cost estimators, certified physical security specialist or other types of A/E services as defined by FAR Part 36.6 that may be necessary. Upon award, the scope may include, but is not limited to: This acquisition is for Architect/Engineer (A/E) services and is procured in accordance with the Brooks Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short listing" of 3-5 (more or less) firms deemed most highly rated after initial source selection (shortlisted) will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. NOTE: UPON AWARD, THE FOLLOWING WILL APPLY: The A/E disciplines include, but are not limited to, the following: Architectural, Civil, and Mechanical/Electrical/Plumbing (MEP) which includes the following disciplines: estimating, structural, mechanical (HVAC), electrical, plumbing, geotechnical, design, certified physical security specialist and engineering services related to healthcare facilities. Award is contingent upon the availability of funds. Contracting Office Address: Department of Veteran Affairs Millard Adkins, CO 517/90C 200 Veterans Drive, Building 3A Beckley, WV 25801 Point of Contact(s): Millard M Adkins, Contracting Officer, email address: [email protected] STATEMENT OF WORK EHRM Infrastructure Upgrades Beckley, WV 517-21-701 General Scope of Work & Project Objectives: The A/E shall provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports and cost estimates, including construction period services for "EHRM Infrastructure Upgrades Beckley, WV on the Beckley VAMC campus, 200 Veterans Avenue, Beckley, WV 25801. The scope of this project includes but not limited to the following infrastructure improvements:  Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), demolish interior wall and finish space in data center, communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, install diversified path to datacenter for WAN, hazardous material abatement. Project Building locations include: Buildings 1, 2, 3, 4, 5, 6, 7, 8, 14/15, 17, 29, 35, parking garage and site. Statement of project objectives It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate and document the existing space and utility systems in order to gain the knowledge and insight necessary to prepare quality, accurate construction documents; including Scope Of Work; in a professional and competent manner. The project objectives are as follows: This project will correct IT Infrastructure Deficiencies in all data closets on station. The project will provide HVAC, security and additional electrical support at IT closets. It will also provide dedicated load center power to each data closet to accommodate increased equipment loads and eliminate tripping circuits, updating to emergency generator power and UPS system with remote monitoring, added grounding, HVAC system ventilation for all closets. Project will include server and telephone rooms for all updates and corrections needed and meet the HVAC and electrical redundancy requirement as identified in FCA 2015. This project will also merge the 2 data centers together (shared masonry wall) remove old outdated equipment and to provide adequate space. This project will also require extensive trenching on the site to interconnect building and main computer rooms with primary and redundant fiber optics. Project Justification The Beckley VAMC is drastically in need to correct IT Infrastructure Deficiencies to meet requirements for the Electronic Health Record Modernization. Functionality as well as code and regulatory compliance will be addressed in this project. Project corrects FCA #332799 Air Handling Equipment Replace HVAC equipment to meet redundancy requirement of VA. Project corrects FCA #208965 Air Handling Equipment Replace HVAC equipment to meet redundancy requirement of VA. Project corrects FCA #271679 Main Computer Room The Telecommunications room BB 129 MCR the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 3) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. 4) It has a bare concrete floor; paint floor or apply an appropriate floor covering to reduce concrete dust and static. Project corrects FCA #271680 Telecommunications Room The Telecommunications room BB 130 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 3) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #271681 The Telecommunications room BC 101B the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 3) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. 4) It has a bare concrete floor; paint floor or apply an appropriate floor covering to reduce concrete dust and static. Project corrects FCA #271682 The Telecommunication room BC 101B in size is 4x6, which is too small for active IT equipment; expand room or relocate to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84 Project corrects FCA #271683 The Telecommunications room 5 AB 110 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #271684 Telecommunication room 5 A B 110 in size is 8x8, which is too small for active IT equipment; expand room or relocate to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84 Project corrects FCA #271685 The Telecommunications room 6 A B 108 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. Project corrects FCA #271686 Telecommunication room 6 A B 108 in size is 8x8, which is too small for active IT equipment; expand room or relocate to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 84 Project corrects FCA #271687 The Telecommunications room 4 A B 114 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #271688 Telecommunication room 4 A B 114 in size is 8x8, which is too small for active IT equipment; expand room or relocate to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84 Project corrects FCA #271689 The Telecommunications room 3 A B 109 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. 6) It has a bare concrete floor; paint floor or apply an appropriate floor covering to reduce concrete dust and static. Project corrects FCA #271690 The Telecommunications room 2 A B 115 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #271691 The Telecommunications room 1 A B 134 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #264048 Telecommunications rooms 1A-135, 1A-167, 5AB110 & 6AB-108A, are too small, expand rooms or relocate. Project corrects FCA #264051 Building 2 The telecommunications equipment is housed in telecommunications cabinet in an open basement space. Telecommunications equipment should be relocated or otherwise secured so only IRM staff have access. Project corrects FCA #271692 Building 2 The Telecommunications room B A 1 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. Project corrects FCA #271693 Building 3A The TR in this building is located in an office and is supported by a wall mounted cabinet. The cabinet needs emergency power and proper grounding. The cabinet is lockable and has a smoked finished front. The project corrects FCA #271694 Building 3A The Telecommunications room A B 109 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 3) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 4) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. The project corrects FCA #264052 Building 3B The telecommunications equipment is housed in telecommunications cabinet in an open office space. This building does not meet the exception for small out buildings as specified in the OIT Design Guide Section 2-23. Relocate equipment to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84. The project corrects FCA #271696 Building 4A The Telecommunications room the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. The project corrects FCA #270840 Building 4A Telecommunications equipment located in basement and in open office space, relocate or otherwise secure so only IRM staff have access. The project corrects FCA #264053 Building 4B The telecommunications equipment in room 4B-105 is housed in telecommunications cabinet in an open office space. This building does not meet the exception for small out buildings as specified in the OIT Design Guide Section 2-23. Relocate equipment to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84. The project corrects FCA #264050 Building 5A Telecommunications room 5A-111 is too small, expand room or relocate. The project corrects FCA #271697 Building 6 The Telecommunications room 1 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) It has a bare concrete floor; paint floor or apply an appropriate floor covering to reduce concrete dust and static. The project corrects FCA #271698 Building 7 The Telecommunications room B 102 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. The project corrects FCA #264054 Building 7 The telecommunications equipment in room B102 is housed in telecommunications cabinet in an open office space. Relocate equipment to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide The project corrects FCA #271699 Building 8 The Telecommunications room 125 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. The project corrects FCA #271700 Building 14 The Telecommunications room 109 the following deficiencies exist: 1) It has no emergency generator power; install outlets with access to generator power. 2) It has a battery backup unit that is not monitored; install an UPS with remote monitoring that is sized to support twenty minutes of continuous power in the event of a power outage and will allow for the smooth transfer between commercial and generator power. 3) There is no grounding from IT equipment to building ground; install bonding straps on IT racks, telephone cabling housings and cable trays such that they are grounded appropriately to the building ground. 4) It does not have HVAC ventilation; install HVAC in telecommunication room to ensure proper environmental conditions for the active IT equipment in that room. 5) The wall and/or floor sleeves are full; install larger or additional sleeves to provide for future growth. The project corrects FCA #271701 Building 14 Telecommunication room 109 in size is 8x8, which is too small for active IT equipment; expand room or relocate to a location that conforms to requirements outlined in VA Space Planning Criteria Chapter 232 and OIT Design Guide Section 4 - 84 The project corrects FCA #271701 Building 16 Telecommunications equipment located within plant area free standing or mounted on walls, relocate or otherwise secure so only IRM staff have access. Statement Of A/E Tasks This design should be for a construction budget not to exceed $8,239,000.00. Completed design shall result in a cost that is within the budget limitations. If the base bid cost exceeds budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded. Any deducts should be noted on Final Design drawings. A kickoff meeting will be needed with VA staff for the start of the project to further outline goals and needs of the project. VA will provide existing drawings; for informational purposes only. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, including private utility locating services, surveyor, etc. to provide a complete assessment of the proposed work. A thorough as-built shall be conducted of the existing site conditions to complete a full detailed set of documents. The A/E shall furnish all services for a complete design including producing construction documents and construction period services as specified in the subject contract Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Beckley Engineering/Facilities Management Service, Safety, Infection Control, and Contracting Officer comments into the final design package. The A/E shall produce construction drawings for demolition and new construction including phasing plans for work, infection control plans, outages and temporary access during construction. All Construction drawings, estimates, and specifications will be provided to execute a turnkey construction project. All designs and materials will meet the latest VA specifications, local, state and federal guidelines. Final drawings will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions. Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction activities to include impacts on the medical center such as relocating patient and staff, equipment, providing temporary barriers, providing temporary utilities, minimizing impact on patient flow, etc. A/E shall develop, submit for approval to the contracting officer (CO), and execute a Quality Assurance (QA) plan that demonstrates the team and method of review for the project plans and specifications. The QA plan shall be submitted to the VA along with the project schedule and shall describe each QA task that will be taken during the development of the various design submission packages and the name of the Contractor member responsible for QA. Upon its completion each task shall be initialed and dated by the responsible Contractor member. A 100% completed QA plan shall be submitted with the final construction document submission package. Site survey work such as verifying existing conditions, verifying record drawings and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Design Documents. A/E shall furnish documentation and drawings of these findings and address deficiencies in the existing conditions. The A/E shall meet with the user group and provide design concepts as required for an approved Schematic Design, Design Development and Construction Documents. The A/E shall provide cost estimation, project scheduling and phasing, bid period and construction period services as further described in the contract. The A/E design and estimate shall identify 20% of the total construction budget as viable deductive construction alternates by areas of work and/or phases. This will require individual estimates by area/phase. The A/E shall provide design and construction period services utilizing individuals of the various design disciplines including but not limited to architectural, structural, mechanical and electrical as required by the project. Changes in personnel from those who are proposed must be approved in writing by the Contracting Officer. The services of an industrial hygienist familiar with asbestos abatement will be utilized in the event that asbestos is found present and would impact the work. The registered individuals who will stamp the completed documents shall accomplish engineering design work. The A/E shall provide a Code Analysis which will be clearly defined on the Index Sheet of the Construction Documents. Integrate new Direct Digital Controls (DDC) with existing Siemens system. Include DDC Raiser Diagrams, points matrix/listing and project specific sequence of operations. Energy efficiency and cost savings shall be considered in all design decisions. Comply with all federal mandates for sustainability, energy reduction and in accordance with VA design criteria. Basis For Design Provide contract specifications utilizing the VA Master Specifications edited to remove all impertinent specs for this project. Department of VA standards may be obtained from the internet at http://www.cfm.va.gov/TIL/ Design shall comply with the VA-PG-18-9 Space Planning Criteria. http://www.cfm.va.gov/TIL/planning.asp Compliance with VA HVAC Design Guidelines. http://www.cfm.va.gov/til/dManual.asp Compliance with the Physical Security Design Manuals for VA facilities. http://www.cfm.va.gov/til/criteria.asp Compliance with ADA, ABA and the VA PG-18-13 Barrier Free Design Guide. http://www.cfm.va.gov/til/accessibility.asp Compliance with VA TIL, PG-18-3 Design and Construction Procedures. http://www.cfm.va.gov/TIL/cPro.asp Compliance with VA TIL, PG-18-15 A/E Design Submission and Review. http://www.cfm.va.gov/til/aeDesSubReq.asp Energy efficiency and cost savings shall be considered in all design decisions. Comply with all federal mandates for sustainability, energy reduction and in accordance with VA design criteria. When series standards are not available or are incomplete for a specific function/space, AE shall apply the standards and guidelines of another series for that specific function or a similar function. Comply with current applicable state, local and federal building codes as well as codes from other recognized authoritative bodies; including but not limited to Associated Air Balance Council (AABC), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors National Association (SMACNA), The Uniform Building Code (UBC), Uniform Federal Accessibility Standard (UFAS) and American Barriers Act (ABA) and other applicable codes. Comply with VA PG-18-13 design standards. Detailed Submission Requirements Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to http://www.cfm.va.gov/til/aeDesSubReq.asp, which may not be adequate for certain, types of design. In some instances in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regards to the applicability of specific requirements shall be resolved with the COR prior to any submission deadline. Where days are stated, this refers to calendar not work days. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block: Review Due Date (Calendar Days After NTP) Initial Site Investigation & Design Charrette 15 10% Design Review & Design Charrette 30 VA 10% Review - Completed 45 25% Design Review & Design Charrette 60 VA 25% Review - Completed 75 50% Design Review & Presentation 90 VA 50% Review - Completed 105 75% Design Review & Presentation 120 VA 75% Review - Completed 135 100% Construction Documents 150 VA 100% Review - Completed 155 Final Construction Documents 180 For each submission review comments may be verbal, noted directly on review sets, or written list. The A/E shall be responsible for compiling and addressing review comments. A/E shall produce and distribute meeting notes or minutes for VA review immediately after each submission review meeting. For each submission, furnish electronic files in Microsoft Office and/or latest version of AutoCAD, A/E will demonstrate functionality and compatibility. Also submit 2 hardcopies of all drawings. Construction shop drawings are not required to be completed in AutoCAD. Also, submit one half size hard copies of AE DD and CD submittals for energy review. Project specifications shall include specifications for all products, materials, equipment, methods and systems shown on the construction drawings in accordance with standard professional practice and the resulting contract. The specification submitted for review shall include the name of the manufacturer, the product name, model number or other identification as appropriate to clearly identify the product that will be used in the construction of the project. . Final bid documents shall be reproduced as part of the contract. Two (2) full sets and one (1) half set of the Construction Bid Documents are to be delivered to the COR along with electronic media. Specifications will be in Word and PDF while Drawings shall be in PDF and latest version of AutoCAD. Total time to accomplish Schematics, DDs and CDs through final reproduced bid documents shall be 180 calendar days from the issuance of the Notice to Proceed. Each submission will require maximum ten (10) calendar days for VA review. A/E shall prepare a project schedule so that the timeframes in the above schedule are met. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the contract requirements. CONSTRUCTION PERIOD SERVICE REQUIREMENTS Review of Submittals: A/E shall review all material submittals, shop drawings, test reports (as applicable), etc. Reviews shall be completed and submittals returned to the COR within ten (10) calendar days from the A/E's receipt of the submittal. Review Analysis of Requests for Information, Change Orders and Costs: A/E shall provide prompt response when contacted by the Contracting Officer or COR to review and provide analysis of construction contractor requests for information or change orders. AE will review contractor's cost estimates, methods of work, materials and provide recommendations to the VA Aid the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge. AE will make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. Site Visits: During construction, the A/E shall allow for a minimum of 20 site visit during the construction period when requested by the Contracting Officer. These visits shall be in addition to the pre-bid and final structural inspection. A site visit is defined as a visit to the site by one individual for 4 hours. On this job, a site visit may require the use of multiple individuals when more than one individual or an extended period of time is needed to inspect an area of work. The COR has the prerogative to determine the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site before any work is performed in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies and recommend appropriate corrective actions. A/E shall respond to project RFIs within five (5) business days. If the RFI involves a stop work condition (validated by the COR) then the RFI response shall be completed within one (1) business day. "Record Drawings" Requirement: Construction contractor shall provide marked up prints to the A/E, showing actual construction and any changes which occurred during construction. A/E shall revise the construction documents and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on reproducible, electronic media to the COR. A/E will update master site plan and master floor plans for all portions of Beckley campus altered by construction. Electronic media drawings shall be in latest version of AutoCAD in use at VA and in PDF format. Electronic media specifications shall be in the latest version of Microsoft Word in use at VA and in PDF format. Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.) ATTACHMENT A Design Development 10% Submission Requirements Deliver the following (labeled with 10% submission) and include this attachment as a checklist with your submission: 1 copy of a narrative report forwarding the design develop SD submission addressing items listed in the design requirements and any additional A/E recommendations. Three design options shall be presented in a design charrette. The presentation will provide 3 options of floorplan designs for VA Management to review. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 half size sets of all drawings produced on AutoCAD 2018 software. 1 copy of itemized total project cost by design option. Forward copy via email in .pdf format. (email size shall not exceed the 5mb limit) ATTACHMENT B Design Development 25% Submission Requirements Deliver the following (labeled with 25% submission) and include this attachment as a checklist with your submission: 1 copies of a narrative report forwarding the design develop SD submission addressing items listed in the design requirements and any additional A/E recommendations. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 half size sets of all drawings required by project, produced on AutoCAD 2018 software. 1 copy of itemized cost estimate by specification section or trade (labor, material and equipment). Forward copy via email in .pdf format. (email size shall not exceed the 5mb limit) ATTACHMENT C Design Development 50% Submission Requirements Deliver the following (labeled with 50% submission) and include this attachment as a checklist with your submission: 1 copy of a narrative report forwarding the design develop 50% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 full size sets of all drawings updating all previous comments required by project, produced on AutoCAD18 software. 2 half scale sets of all drawings updating all previous comments required by project, produced on AutoCAD 18 software. 1 copy of updated itemized cost estimate by specification section or trade (labor, material and equipment). Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of custom edited VA Master Specifications of sections to be used for the construction project. The individual specification sections shall be submitted with all proof reading edits marks highlighted and /or lined through text visibly shown. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of a master submittal list identifying all the submittals required to be submitted by the contractor for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of the Construction Scope of Work for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of drawings in AutoCAD (.dwg files) and specifications in Microsoft Word. (.pdf files for email shall not exceed the 5mb limit). AE shall submit on CD or DVD or establish an internet Share Point site for file transfer. Any combined files shall not exceed the 5mb limit. ATTACHMENT D Design Development 75% Submission Requirements Deliver the following (labeled with 75% submission) and include this attachment as a checklist with your submission: 1 copy of a narrative report forwarding the design develop 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 full size sets of all drawings updating all previous comments required by project, produced on AutoCAD 18 software. 2 half scale sets of all drawings updating all previous comments required by project, produced on AutoCAD 18 software. 1 copy of updated itemized cost estimate by specification section or trade (labor, material and equipment). Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of custom edited VA Master Specifications of sections to be used for the construction project. The individual specification sections shall be submitted with all proof reading edits marks highlighted and /or lined through text visibly shown. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of a master submittal list identifying all the submittals required to be submitted by the contractor for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of the Construction Scope of Work for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of drawings in AutoCAD (.dwg files) and specifications in Microsoft Word. (.pdf files for email shall not exceed the 5mb limit. AE shall submit on CD or DVD or establish an internet Share Point site for file transfer. Any combined files shall not exceed the 5mb limit. ATTACHMENT E Design Development 100% Submission Requirements Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission: 1 copy of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 full size sets of all drawings updating all previous comments required by project, produced on AutoCAD 18 software. 2 half size sets of all drawings updating all previous comments required by project, produced on AutoCAD18 software. 2 half scale sets of all drawings updating all previous comments required by project, produced on AutoCAD 18 software. 1 copy of updated itemized cost estimate by specification section or trade (labor, material and equipment). Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of custom edited VA Master Specifications of sections to be used for the construction project. The individual specification sections shall be submitted with all proof reading edits marks highlighted and /or lined through text visibly shown. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of a master submittal list identifying all the submittals required to be submitted by the contractor for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of the Construction Scope of Work for review. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of drawings in AutoCAD (.dwg files) and specifications in Microsoft Word. (.pdf files for email shall not exceed the 5mb limit). AE shall submit on CD or DVD or establish an internet Share Point site for file transfer. Any combined files shall not exceed the 5mb limit. ATTACHMENT F Final Contract Document Submission Requirements 1 copy of the construction drawings Cover Sheet in AutoCAD format for FINAL VA signatures. Forward copy via email. (.pdf files for email shall not exceed the 5mb email limit) 1 copy of FINAL design narrative report forwarding the design submission addressing items listed in the design requirements and any additional A/E recommendations. The report shall identify bid deducts, recommended construction phasing and any design calculations or analysis. Forward copy via email in .pdf format. (.pdf files for email shall not exceed the 5mb limit) 2 full size sets of all FINAL drawings updating all previous comments required by project, produced on AutoCAD 18 software. 2 half size sets of all FINAL drawings updating all previous comments required by project, produced on AutoCAD 18 software. 2 half scale sets of all FINAL drawings updating all previous comments required by project, produced on AutoCAD 18 software. 1 copy of FINAL itemized cost estimate by specification section or trade (labor, material and equipment). Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of FINAL edited VA Master Specifications of sections to be used for the construction project. (Make sure that all proof reading edits marks and lined through text have been removed. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of the FINAL master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of the FINAL Construction Scope of Work. Include electronically (.pdf file) (.pdf files for email shall not exceed the 5mb limit) 1 copy of FINAL drawings in AutoCAD (.dwg files) and FINAL Specifications in Microsoft Word. (word files for email shall not exceed the 5mb limit). AE shall submit on CD or DVD or establish an internet Share Point site for file transfer. Any combined files shall not exceed the 5mb limit.

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