The Defense Health Agency intends to negotiate on a sole source basis (IAW FAR 13.501(a), Only One Responsible Source. The proposed source is Beckman Coulter Life Sciences Japan, 3-5-7 Ariake Koto-Ku, Tokyo, Japan 135-0063.

Hematology analyzer will be used to attain the standard for production for BG CRAWFORD F. SAMS HEALTH CLINIC (BGCFSHC) Camp Zama, Japan.  Hematology benches are workstations used to conduct Complete Blood Counts and other hematology testing methods.  Without in-house analyzers, the blood samples would have to be shipped to laboratories in Japan or the United States.  Blood samples cannot be frozen for transport and must be analyzed within 48 hours to ensure the integrity of the sample and the test results.

BGCFSHC requires one (1) hematology analyzer meeting the following minimum requirements:

• Must have a Laboratory Information System (LIS) and ethernet connection.
• Must have date storage:  30,000 patient results including graphics, flags, codes and messages.
• Must have 12 control files each with a maximum of 150 runs.
• Must perform roughly 1,000 test per month within 48 hours of blood draw to include 17 uL of venous or micro-collected whole blood and 20 uL of whole blood for pre-diluted analysis.
• Must provide results for the following Complete Blood Count parameters:  white blood cell, red blood cell, hemoglobin, hematocrit, mean corpuscular volume, mean corpuscular hemoglobin, mean corpuscular hemoglobin concentration red cell distribution width-standard deviation, platelet, mean platelet volume, reticulocytes, absolute reticulocytes, mean reticulocyte volume, immature reticulocyte fraction.
• Must provide the following differentials:  neutrophils, lymphocytes, monocytes, eosinophils, basophils, monocyte volume width distribution, nucleated red blood cell, absolute neutrophils, absolute lymphocytes, absolute monocytes, absolute eosinophils, absolute basophils, absolute nucleated red blood cell.
• Must perform the following body fluids (CSF, serous and synovial):  total nucleated cell count, red blood cell, @BFM%, @BFP%
• Must be able to use USB printer.
• Must have touch screen display and handheld barcode scanner.
• Local maintenance and repair support for the geographic location within 12 hours of notification, including weekends and holidays.
• Manufacturer must offer on-site training, in English, for two (2) technicians in Japan.
• Due to the configuration of the laboratories, the following size and electrical limitations must be met:
  • Analyzer 1 (BGCFSHC) (Qty 1):
    • H: 406mm, W: 270mm, D: 430mm; Weight: 25.1lbs
    • Electrical Power Supply:  VAC 100-240, Hz 50-60, three-wire AC outlet, Single Phase
• Critical Values Feature:
  • Enables onscreen and printed notification of critical hematology results to enable easy identification and accelerated reporting of critical values.  User-defined critical values and customized notification text add flexibility needed to support the differences in notification policies from one facility to another.

Delivery Dates

Base:  30 September 2025

Option 1:  30 September 2026

Option 2:  30 September 2027

Option 3:  30 September 2028

Option 4:  30 September 2029

There are not set-aside restrictions for this requirement.  The intended procurement will be classified under North America Industry Classification System (NAICS) 334516.  This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement.  However, parties interested in responding to this notice will need to submit technical data and cost information, in sufficient detail and with convincing evidence to determine capability in providing the same product.  All capability statements received by the closing date of this synopsis will be considered by the Government.  A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.  Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

If a vendor challenges the basis of this requirement, please email product capability statements (formats for submission: PDF, MS Word, or MS Excel) to Gilberto A. Esteves at [email protected] Closing date for challenges is no later than 0800 PST on 16 September 2024.  No phone calls will be accepted.