This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation reference number F2XHD40196A001 is being issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-46 (29 Sep 2010), Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20100623 and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2010-1027. It is the offeror's responsibility to be familiar with applicable clauses and provisions.

This acquisition is for the purchase of the following services: To provide meeting and banquet rooms, audio visual equipment and technical assistance, food services, and room availability as described in the attached Performance Work Statement (PWS) for the USAFHC Chaplain Annual Summit Conference for approximately 350 attendees to be held in Orlando, Florida during 15-22 May 2011.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
technical capability of the item offered to meet the Government requirement;
price;
past performance ;
Technical and past performance, when combined, are more important than price
By submission of an offer, the contractor accedes to all terms and conditions of the solicitation and the PWS. The type of contract will be fixed price. Interested offerors shall submit their quote using the attached Document which requires responses regarding your technical capability, a reference point of contact regarding your past performance on a large conference project, and your price proposal recorded on the Bid Schedule included on the attached Document. The North American Industrial Classification System Code is 721110 with a small business size standard of $7.0 million.

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The contractor must be registered in the Central Contractor Registration database and Wide Area Workflow. Offerors must be registered in the Online Representations and Certifications system at http://orca.bpn.gov . Clauses and provisions may be accessed via the Internet, http://farsite.hill.af.mil. The following clauses and provisions are incorporated by reference IAW FAR 52.252.2, Clauses Incorporated by Reference, and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Item (Jun 2008), and FAR 52.212-2, Evaluation, Commercial Items (Jan 1999) applies to this acquisition. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Oct 2010), FAR 52.204-7 Central Contractor Registration (Apr 2008), FAR 52.212-4 Commercial Items (June 2010), FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2010). The following additional FAR clauses under paragraph (b) are applicable: 52.219-28, Post Award Small Business Program Representation (Apr 2009), 52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers With Disabilities (Oct 2010); 52.222-50, Combating Trafficking in Persons (Feb 2009); 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2010); 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009), DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Nov 2010) applies to this acquisition. DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Jan 2009); DFARS 252.204-7004, Alternate A (Sep 2007). The AFFARS clause 5352.201-9101, Ombudsman (Apr 2010), is applicable. The following local clauses applies to this acquisition: Maxwell 114, Required Posters (Feb 2003); Maxwell 119, WAWF-Electronic Submission of Invoice (Jan 2007), Reference DFAR Clause 252.232-7003 "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS." Invoices shall be submitted and accepted using Wide Area Workflow (WAWF) web-based system at https://wawf.eb.mil.

The due date for offers will be 12 p.m., Central Standard Time, 22 November 2010. Offers may be mailed to 42nd Contracting Squadron, 50 Lemay Plaza South, Bldg 804, Maxwell AFB AL 36112-6334 or faxed to 334-953-3527, ATTN: A1C Michael T. Merritt or emailed to both [email protected] AND [email protected]. Refer to the solicitation reference number F2XHD40196A001 in your offer.

Please email or fax any questions/comments to A1C Michael T. Merritt (fax and email information above). 42 CONS must be in receipt of any questions by 5:00 p.m., Central Standard Time, 14 November 2010.

Bid Protests Not Available