The Solicitation Number for this requirement is AG-3D47-S-11-0005. This solicitation is issued as a Request for Quotation. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-53, effective August 4, 2011. This procurement is 100% set-aside for Small Business. The NAICS Code for this procurement is 334310 with a Size Standard of 750 employees.

The USDA/Natural Resources Conservation Service, West Virginia State Office has a requirement for Pipe Inspection Video Equipment. This procurement may be quoted as follows:

Line Item 001 Supplies/Services:
Furnish and Deliver Pipe Inspection Video System and Accessories, Quantity= 1, Unit: Lump Sum.

Lump Sum Price: $_________________

Scope of Requirement:
The requirement defined by this specification consists of furnishing and delivering a commercially available pipe inspection video system with accessories.  

The new equipment shall come with the following components and accessories:
One (1) Steerable Crawler that can accomodate 9-72" pipes (approximate dimensions - 21" x 8" x 6.5") with twin 40W motors;
Set of 6 Small Wheels;
Set of 4 Medium Wheels;
Set of 4 Large Wheels;
One (1) Steerable Crawler capable to fit into a reclined 6" pipe (approximate dimensions - 8" x 4" x 3") with twin 20W motors;
Wheel sets for smaller crawler (small, medium, large) as applicable, Qty 1 set per applicable size(s);
Rear-view camera;
Motorized Cable Reel complete with a minimum of 200 Meters of multi-Conductor Cable;
Additional 200 Meters of multi-conductor cable;
Portable Control Unit (110 VAC) with Text Generator;
Handheld Pendant Controller;
Color, Pan, Tilt, Zoom Camera (minimum requirements: 1 lux sensitivity/380,000 pixels/40:1 zoom/focus 6mm to infinity);
Shipping Case;
Spare Windshield;
Camera Elevator Kit;
Pressurization Kit;
Lowering Tool;
Tool Kit;
Top Manhole Cable Roller;
2 inch diameter rubber sleeve to protect cable from manhole bottom pipe entry;
19" Flat-Panel LCD TV (brand name or equal);
DVD/VCR Recorder Combo;
Dual Viewer/Recorders with Pole-Mount; and
Camera Elevator Kit for pipes 9" - 60" diameter

Delivery shall be to:
USDA/NRCS West Virginia State Office
Attn: Amy Stonebraker, Contracting Officer
1550 Earl Core Road, Suite 200
Morgantown, WV 26505

Materials and Services to be Furnished by the Contractor:
The contractor shall provide all necessary cables and power cords for all equipment supplied. Provide all O&M Manuals for each piece of equipment supplied.

Quality Control:
The contractor shall be responsible for all inspections and conformance to the requirements of these specification and contract requirements.

Miscellaneous/General Requirements:
Government Acceptance shall be at delivery.

The supplier shall notify the Contracting Officer, Amy Stonebraker, via email at [email protected] when the equipment has shipped so the Government Representative can make arrangements for acceptance.

Shipment:
This solicitation request submission should provide a quote to include delivery F.O.B. Destination. Quotes received with delivery other than F.O.B. Destination will be rejected as non-responsive.

Warranty:
The contractor shall furnish the Government, under separate cover, the manufacturers' standard commercial warranty for the equipment.

Evaluation of Quotes:
All quotes will be evaluated for technical compatibility. The government will issue award to the supplier whose quote is the lowest price of those determined to meet at least the minimum requirements for compatibility as listed in the Scope of Requirement Section above.

Submittals:
The Contractor shall submit information verifying that the product will meet the requirements of this solicitation. The lack of sufficient information required could cause for rejection of the quotation.

The Government intends to make a single award for one lump sum including the entire video pipe inspection camera and all accessories listed in this solicitation. Quotes for less than the required items will not be accepted. The Government intends to award without discussions (while reserving the right to hold discussions if determined advantageous to the Government), and contractors are encouraged to provide their best proposed pricing in their initial quote. Quotes may be submitted electronically via email to [email protected], provided that the quote is complete, includes all required information, and is received by the deadline stated in the solicitation.

The following FAR Clauses apply to this solicitation:
52.212-1, Instruction to Offerors Commercial Items
52.212-2, Evaluation Commerical Items
52.212-3, Offeror Representation and Certifications- Commercial Items
**offerors must include a completed copy of provision 52.212-3 with their quote
52.212-4, Contract Terms and Conditions Commercial Items
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items
52.219-5, Notice of Total Small Business Set-Aside
452.204-70, Inquiries
452.211-70, Brand Name or Equal
452.211-71, Equal Products Offered
452.247-72, Packing for Domestic Shipment

The full text of these FAR clauses can be accessed electronically at: http:acquisition.gov/far
The full text of AGAR clauses can be accessed electronically at: http://farsite.hill.af.mil

QUOTATIONS ARE DUE NO LATER THAN 4:30PM ON WEDNESDAY, SEPTEMBER 14, 2011.
Quotes should be mailed and received at the following location, on or before the due date stated above:

USDA/NRCS West Virginia State Office
Attn: Amy Stonebraker, Contracting Officer
1550 Earl Core Road, Suite 200
Morgantown, WV 26505

Quotes may be sent by email to [email protected], provided that the quote is complete, includes all required information, and is received by the deadline stated in the solicitation.

Fax bids WILL NOT be accepted.

Central Contractor Registration (CCR) is a requirement for contract award. An award CANNOT be made until the registration is complete. Contractors may register electronically at www.ccr.gov.