REQUEST FOR QUOTE: 1. STATEMENT OF WORK A. Requirement/Location: The U.S. Office of Personnel Management’s (OPM) Presidential Management Fellows (PMF) Program is seeking a decorating service provider (referred to as “Decorator”) for a Hiring Fair on behalf of the Recovery Accountability and Transparency Board (RAT Board) to be held on October 27, 2009, at a large venue (e.g., convention center). A separate request for quote is presently being solicited to secure a venue large enough to hold this event. B. Background: The Hiring Fair is a one time, by invitation only event sponsored by OPM to facilitate the placement of applicants applying for Recovery Act positions with Federal Agencies. The Hiring Fair will take place on Tuesday, October 27, 2009, with a set-up date of Monday, October 26, 2009. C. Duration: The event will be two days in duration. The first day will be available for decorator set up beginning at 7:00 AM. The booths must be completed by 4:00 PM that day. The second day will be the Hiring Fair and decorator break-down will begin at 5:00 PM. D. Exhibit Requirements: The decorator shall provide the required number of tabletop areas consisting of the following: 1. 6’x2’x30” high Navy blue draped display table (for exhibit booths), estimated at 100 total, with: a. 3 padded chairs b. 1 wastebasket c. 1 standard 7”x44” booth identification sign with agency name and booth number (to be provided under separate cover) d. 8’ high Navy blue, gold, or combination back draping (color to be consistent throughout) e. Provide a fire extinguisher within each row of booths, if required by venue f. Individual exhibit booths measure approximately 6’x6’ to accommodate a 6’x2’ table, 4’ behind table for chairs and wastebasket g. Exhibit Booths will be referred to as “Agency Information Desks (AIDs)” for participating agencies 2. 4’x2’x30” high Navy blue draped interview table (for interview booths), estimated at 200 total, with: a. 3 padded chairs b. 1 wastebasket c. 1 standard 7”x44” booth identification sign with agency name and booth number (to be provided under separate cover) d. 8’ high Navy blue back draping (color to be consistent throughout) e. Individual interview booths measure approximately 8’x8’, surrounded by drapery to accommodate a 6’x2’ table, 4’ behind table for chairs and wastebasket f. Interview booths should be draped on all sides with an opening in front for drapes to be opened and closed freely Charges shall include labor and based on a straight time move-in and an overtime break-down schedule. The decorator shall define overtime hours. E. Additional Furnishings: 1. Cost for an additional 50 padded side chairs for Exhibit Floor and stocked at service booth. F. Carpeting: 1. Decorator to provide a cost estimate to the PMF Program Office to lay approximately 12,000 square yards of carpeting throughout exhibit hall floor, with hiring fair aisles included. Please inform if carpeting is enough for the exhibit floor area covering booths, aisles, and general open space. G. Material Handling Charges: 1. Decorator to provide a cost estimate to the PMF Program Office to handle show management freight at show site or at decorator’s advance warehouse. Some participating agencies will need to make arrangements for decorator to provide material handling on their behalf for move-in and break-down. Shipping instructions and labels will need to be provided to those participating agencies to use for event. Instructions and labels provided will be in a single MS Word or Adobe Acrobat file to be provided to participating agencies from the PMF Program Office. Instructions and labels will be needed immediately upon award of decorator contract to facilitate logistics between decorator and participating agencies needing this service. Agencies will be informed to arrange express mail delivery options, at their expense, for any move-in and break-down. H. Message Boards: 1. Decorator to provide a cost estimate to the PMF Program Office to provide six (6) message boards on stands, similar in size of a standard classroom chalkboard, to be placed on exhibit floor. Location will be identified on floor plan. I. OPM Help Desk: 1. Decorator to provide a cost estimate to the PMF Program Office for ten (10) 6’ skirted display tables, 8 padded chairs, and three (3) wastebaskets. Set-up of tables will be in the shape of a “C”. This set of tables will serve as the OPM Help Desk where hand-out materials and directory assistance will be provided for all attendees. Tables to be placed near the entrance of the exhibit floor in front of the exhibit/interview booths (location to be identified on floor plan). J. Signs: 1. Decorator to provide a cost estimate to the PMF Program Office associated with producing the required number of signs (22”x28” on foam board) during the event. We estimate approximately twenty (20) signs that will be needed and will provide under separate cover. Most signs will be used as directional signs and include the official event logo(s) in full color and all text in Navy blue. 2. During break-down, signs will be gathered to be shrink-wrapped for delivery back to OPM. 3. A document identifying all the signs will be sent to Decorator in advance of the Hiring Fair, based on Decorator’s schedule. Signs will need to be unloaded and made available by Noon, of day 1, for showcase management staff to distribute and erect in time for the second day’s activities. K. Service Booth: 1. The decorator shall provide a staffed service booth on the exhibit floor to provide assistance as needed with pipe and drape areas, and material handling (both incoming and outgoing), during both days of the event. The Service Booth should be identified with a sign stating decorator services booth or similar. The Service Booth will be identified on the floor plan. Attendees will be informed of the difference between the decorator’s service booth and the OPM Help Desk. L. Floor Plan: 1. The decorator shall design and produce an exhibit floor plan, which shall be in accordance with local fire regulations and has the approval of the selected venue and OPM. The floor plan should minimally include the following elements: exhibit booths, interview booths, location of message boards, location of showcase management office, location of badge drop-off boxes, location of OPM Help Desk, and decorator service booth. 2. Exhibit Booths to be identified and numbered 1001 – 1101 (for a total of 100 exhibit booths) and Interview Booths to be numbered 2001 – 2201 (for a total of 200 interview booths). Orientation of floor plan and booth locations to be discussed under separate cover, once a conference venue has been identified. 3. We intend to use this floor plan as the map for participants to follow and identify booth locations. It is preferred the booths and numbers appear in the largest font possible to fit on an 8.5”x11” standard sheet of paper when used as a floor map for participants. The floor plan will need to be adjusted several times and provided in Adobe Acrobat (.pdf) file format until a final version is approved by the conference venue and OPM, and ready for distribution. 4. Production of an initial floor plan will need to be done upon award of contract, in efforts to consult with conference venue for any possible approvals and/or edits. M. Pricing and Discounts: 1. Consideration will be given to decorating service providers that include additional services or discounts as part of the service contract. 2. The decorator shall provide drayage and services for this event. The official title of this event is the: “Recovery Act Hiring Fair” and to be advertised at the selected conference venue as such. A. 1000 Base Period: ITEM SERVICE EST. QTY. UNIT PRICE AMOUNT 1001 Table top exhibits using 6’ skirted tables with 3 chairs and a wastebasket 100 1002 Pipe and drape interview areas using 4’ skirted tables with 3 chairs and a wastebasket 200 1003 Additional chairs 50 1004 6’ Skirted Display Tables (6 for registration counters, 4 for registration material, 10 for OPM Help Desk) 20 1005 Carpeting to cover main event area, approximately 12,000 square yards (estimate only) Approx. 12,000 square yards 1006 Material handling charges – inbound Approx. 4,000 lbs. 1007 Material handling charges – outbound 200 lbs. 1008 Warehouse charges Provide Price 1009 Shipment charges Provide Price 1010 Message Boards on stands (each the size of a school chalk board) 6 1011 22”x28” directional/event signs on foam board Approx. 20 1012 Design and production of the exhibit floor plan 1 3. The following are instructions for preparing the proposal: A. Technical Proposal 1. Technical proposal must contain the following: a. Full description of tabletop exhibit areas. b. Full description of pipe and drape interview areas. c. Full description of custom graphics proposed for signage. d. Provide layout of proposed floor plan. e. Full description of material handling services. f. Provide layout of carpeting of proposed floor plan. B. Cost Proposal 1. Provide complete proposal covering Supplies or Services and Prices/Costs to the PMF Program Office. Full details on payment method will be explained and included in decorator-submitted proposal. N. Method of Payment: 1. OPM will pay awarded Decorator full balance via government charge card (Visa). If alternative method of payment is required, additional financial data will be required to set-up Decorator as a vendor in OPM’s procurement/financial system for payment via government check or electronic funds transfer. Payment and contract award will be done by an OPM Contracting Officer. O. Point of Contact: 1. Quotes should be sent by fax to Rob Timmins, Event Manager, at (202) 606-3040 or by email to [email protected]. For specific questions, please contact Mr. Timmins at (202) 606-2674. A. Quotes should be delivered approximately 7-days upon publication of this request. Award of contract will be made approximately 7-days after publication deadline. B. Contracting Officer will be Ms. Jean Speed. Ms. Speed can be contacted at (303) 671-1021, via fax at (303) 671-1018, or email at [email protected].

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