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INTERESTED PARTIES ARE ENCOURAGED TO SEEK RESOLUTION OF THEIR CONCERNS WITHIN THE USCG AS AN ALTERNATIVE DISPUTE RESOLUTION (ADR) FORUM RATHER THAN FILING A PROTEST WITH THE GAO OR SOME EXTERNAL FORUM. INTERESTED PARTIES MAY SEEK RESOLUTION OF THEIR CONCERNS INFORMALLY OR OPT TO FILE A FORMAL AGENCY PROTEST WITH THE CONTRACTING OFFICER OR OMBUDSMAN.
INFORMAL FORUM WITH THE OMBUDSMAN. INTERESTED PARTIES WHO BELIEVE A SPECIFIC USCG PROCUREMENT IS UNFAIR OR OTHERWISE DEFECTIVE SHOULD FIRST DIRECT THEIR CONCERNS TO THE APPLICABLE CONTRACTING OFFICER. IF THE CONTRACTING OFFICER IS UNABLE TO SATISFY THEIR CONCERNS, INTERESTED PARTIES ARE ENCOURAGED TO CONTACT THE U.S. COAST GUARD OMBUDSMAN FOR AGENCY PROTESTS. UNDER THIS INFORMAL PROCESS THE AGENCY IS NOT REQUIRED TO SUSPEND CONTRACT AWARD PERFORMANCE. USE OF AN INFORMAL FORUM DOES NOT SUSPEND ANY TIME REQUIREMENT FOR FILING A PROTEST WITH THE AGENCY OR OTHER FORUM. IN ORDER TO ENSURE A TIMELY RESPONSE, INTERESTED PARTIES SHOULD PROVIDE THE FOLLOWING INFORMATION TO THE OMBUDSMAN: SOLICITATION/CONTRACT NUMBER, CONTRACTING OFFICE, CONTRACTING OFFICER, AND SOLICITATION CLOSING DATE (IF APPLICABLE).
FORMAL AGENCY PROTEST WITH THE OMBUDSMAN. PRIOR TO SUBMITTING A FORMAL AGENCY PROTEST, PROTESTERS MUST FIRST USE THEIR BEST EFFORTS TO RESOLVE THEIR CONCERNS WITH THE CONTRACTING OFFICER THROUGH OPEN AND FRANK DISCUSSIONS. IF THE PROTESTER'S CONCERNS ARE UNRESOLVED, AN INDEPENDENT REVIEW IS AVAILABLE BY THE OMBUDSMAN. THE PROTESTER MAY FILE A FORMAL AGENCY PROTEST TO EITHER THE CONTRACTING OFFICER OR AS AN ALTERNATIVE TO THAT, THE OMBUDSMAN UNDER THE OPAP PROGRAM. CONTRACT AWARD OR PERFORMANCE WILL BE SUSPENDED DURING THE PROTEST PERIOD UNLESS CONTRACT AWARD OR PERFORMANCE IS JUSTIFIED, IN WRITING, FOR URGENT AND COMPELLING REASONS OR IS DETERMINED IN WRITING TO BE IN THE BEST INTEREST OF THE GOVERNMENT. THE AGENCY'S GOAL IS TO RESOLVE PROTESTS IN LESS THAN 35 CALENDAR DAYS FROM THE DATE OF FILING. PROTESTS SHALL INCLUDE THE INFORMATION SET FORTH IN FAR 33.103(D) (2). IF THE PROTESTER FAILS TO SUBMIT THE REQUIRED INFORMATION, RESOLUTION OF THE PROTEST MAY BE DELAYED OR THE PROTEST MAY BE DISMISSED. TO BE TIMELY PROTESTS MUST BE FILED WITHIN THE PERIOD SPECIFIED IN FAR 33.103(E). FORMAL PROTESTS FILED UNDER THE OPAP PROGRAM SHOULD BE SUBMITTED ELECTRONICALLY TO [email protected] AND THE CONTRACTING OFFICER OR BY HAND DELIVERY TO THE CONTRACTING OFFICER.
ELECTION OF FORUM. AFTER AN INTERESTED PARTY PROTESTS A COAST GUARD PROCUREMENT TO THE CONTRACTING OFFICER OR THE OMBUDSMAN, AND WHILE THE PROTEST IS PENDING, THE PROTESTER AGREES NOT TO FILE A PROTEST WITH THE GAO OR OTHER EXTERNAL FORUM. IF THE PROTEST IS FILED WITH AN EXTERNAL FORUM, THE AGENCY PROTEST WILL BE DISMISSED.
THE OMBUDSMAN HOTLINE TELEPHONE NUMBER IS (202) 372-3695
NOTICE TO OFFERORS
1. This is a Request for Proposal (RFP) for the FY 18 Dockside Repairs of CGC JAMES (WMSL 754) home moorage in North Charleston, SC. This requirement is for dockside repairs aboard CGC JAMES (WMSL 754) consisting of items in accordance with the attached specification (ATTACHMENT 1). Scope of work shall include ship repair and associated support work, and may include work that is not currently listed as Definite or Optional Items. A full list of contract line item numbers and items, quantities, and units of measure, including options, is includes as ATTACHMENT 3. The Contractor shall furnish all the necessary labor, material services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, to perform dockside repairs in accordance with the solicitation, and attached specification. Failure to read the specification in their entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror's risk. All proposals submitted in response to this solicitation shall stand firm for 60 calendar days from the close date of the solicitation.
2. The anticipated period of performance will be from 08 January 2018 through 21 February 2018. All work under this contract will be performed onboard CGC JAMES at the vessel's home moorage in North Charleston, SC.
3. A full list of provisions and clauses which apply to this solicitation are found in ATTACHMENT 2.
4. In order to be selected for award, offerors will be required to submit written offers consistent with the requirements of this solicitation. Award will be based on evaluation factors outlined in FAR 52.212-2 Evaluation-Commercial Items.
5. Offerors must complete and submit all applicable items of this solicitation, with particular emphasis on Schedule of Items - Prices, contract clauses, and 52.212-3, Offeror Representation & Certifications - Commercial Items, including all amendments issued under this solicitation. Contractors are required to offer prices for all items in Schedule of Items-Prices, ATTACHMENT 3, to be considered.
6. Offerors that elect to use commercial delivery services for delivery of proposals/quotes are advised that such delivery must be made directly to Suite 800N on the 8th Floor North of the Oakland Federal Building, 1301 Clay Street, Oakland, CA on 27 December 2017 at 12:00 P.M., Pacific standard time. Delivery of the proposal to any other location within the Federal building will not be sufficient or acceptable. Mailed and e-mailed proposals will be accepted. Facsimile proposals will not be accepted. Emailed proposals shall be sent to [email protected]. An Offeror that fails to meet any due date will be considered "late" in accordance with FAR 52.212-1(f).
7. All prospective offerors are urged to visit the cutter and visually inspect each item of work and to become acquainted with local conditions, locations of items and fixtures, removals, replacements, interference and the nature of work. CGC JAMES will be available for shipcheck up to upon issuance of this solicitation. Contractors are advised to contact ENG2 Brian Clontz at (843) 740-7096 or via e-mail [email protected] to arrange a ship check.
8. Offerors are advised that some of the drawings, diagrams, and reports that are provided with this solicitation are for information use only. The Coast Guard does not warrant the accuracy of this information. This is the best information available to the Coast Guard and is provided to the offerors to assist them in preparing their competition proposals.
9. All questions must be submitted utilizing the Request for Clarification Form, Attachment 4, no later than 20 December 2017 at 10:00 A.M., Pacific Local Time, and be directed to: Valerie Rivera-Chase's e-mail: [email protected] . Questions received after this date and time may not be answered due to time constraint.
10. REQUIRED DOCUMENTS:
Each offeror shall furnish the information required by the solicitation, which includes:
1. Offeror's address, DUNS number
2. Attachment 3, Schedule of Items - Prices. Insert unit price in all CLINS listed in
the schedule
3. HubZone Small Business Self Certification for applicable set aside
4. Welding Certifications and Procedures
5. Proof of Insurance (Statement of coverage from current insurance carrier)
6. Any issued amendments to the solicitation.
7. A completed copy of the provision a 52.212-3 Offerors Representation and
Certifications - Commercial Items OR provide notice of registration at www.sam.gov.
11. ANTICIPATED AWARD DATE: The contract is expected to be awarded on or about 28 December 2017. Work covered by this requirement shall be completed within the respective period of performance for each cutter.
12. Closing date/time for submission of offers is 27 December 2017 at 12:00 P.M., Pacific Standard Time.
Submit responses to:
U.S. Coast Guard
Surface Forces Logistics Center
1301 Clay Street, Suite 800N
Oakland, CA 96412
Attn: Valerie Rivera-Chase
Electronic offers by email to [email protected] are acceptable and encouraged.
ATTACHMENTS
1. Specification - Revision 0, 18 Oct 2017
2. Continuation of Combined Synopsis/Solicitation Clauses
3. Schedule of Items - Prices
4. Request for Clarification Form