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This is a combined synopsis/solicitation to award a Firm Fixed Price type contract for Fare Media for the Department of Housing and Urban Development (HUD), Homeownership Center (HOC), New York. Fare Media to include pre-loaded bankcard, pre-paid vouchers and prepaid Access-a-Ride. The Department of Housing and Urban Development (New York) is seeking vendors who are able to provide fare media that is accepted for purchase of transportation services by all major and minor rail, bus, commuter rail, ferry, light rail services in the New York Metropolitan area, including companies servicing commuters from New York (including Long Island), New Jersey, Connecticut and Pennsylvania.
Request for Quote R-NYC-00944 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This is a solicitation for Fare Media. This announcement incorporates FAR provisions and clauses in effect through FAC 2005-48, effective January 31, 2011. NAICS Code 485111 and the business size standard is $7.0 million. This solicitation is a full and Open.
PERFORMANCE PERIOD
This contract will have a basic performance period of one (1) year plus a one (1) 12 month option period. Total length of the contract, including the option periods, shall not exceed two (2) years from date of contract award. This contract shall be effective on 22 March 2011 or date of award, which ever is later.
CENTRAL CONTRACTOR REGISTRATION: The Government requires that all contractors doing business with this office be registered with the Central Contractor Registry (CCR). No award can be made to a company not registered in CCR. For additional information and to register in CCR, please access the following web site: http://www.ccr.gov. In order to register, all firms must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by contacting Dunn & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505. Contractors should submit their Certification and Representations using the Online Representations and Certifications (ORCA) at https://orca.bpn.gov/.
SET ASIDE: This solicitation is full and open; the associated NAICS code is 485111. The Business Size Standard is $7M. Size standards will be verified prior to making award by the Contracting Officer.
EVLUATION AND AWARD: Award will be made on the basis of the lowest priced quote meeting or exceeding the salient characteristics listed in this solicitation. The Government intends to award one firm fixed price contract as a result of this solicitation. Failure to comply with the solicitation terms and conditions may result in a quote being deemed as non-responsive. Read the solicitation carefully.
QUESTIONS: Questions pertaining to the solicitation may be submitted via email or mail, please include the solicitation number on all correspondences. Phone calls will not be accepted. All questions must be in writing and must be received by 17 March 2011, 12:00 Eastern Standard time
STATEMENT OF WORK: Reference the attached Statement of Work date entitled "Statement of Work Fare Subsidy for Eligible Participants."
SCHEDULE: The Contractor must be able to process and ship the order for fare media within 1 week (5 business days) of receipt of order. Shipments must be insured and traceable.
PRICE SCHEDULE: See below
CLIN 0001 - FARE MEDIA PRE PAID DEBIT CARDS OR EQUIVALENT FOR TRANSIT
SUBSIDY FOR HUD EMPLOYEES IN NEW YORK CITY & NEWARK, N.J
IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK
ESTIMATED 1670 CARDS PER ORDER
APPROX $650,000 PER YEAR, IN TWO SHIPMENTS PER OFFICE
(NYC $500,000, NWK $150,000)
$___________________
CLIN 0002- ACCESS -A-RIDE COUPON
ESTIMATED 600 VOUCHERS PER ORDER
APPROX $2600 PER YEAR, IN TWO SHIPMENTS PER OFFICE
$___________________
CLIN 0003 - VOUCHERS
ESTIMATED 20 VOUCHER PER ORDER
APPROX $2700 PER YEAR, IN TWO SHIPMENTS PER OFFICE
$___________________
CLIN 0004--PRIORITY SHIPPING PER STATEMENT OF WORK, 4 PER YEAR
$____________________
TOTAL$_____________________
CLIN 0005- OPTION YEAR 1
FARE MEDIA PRE PAID DEBIT CARDS OR EQUIVALENT FOR TRANSIT
SUBSIDY FOR HUD EMPLOYEES IN NEW YORK CITY & NEWARK, N.J
IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK
APPROX $650,000 PER YEAR, IN TWO SHIPMENTS PER OFFICE
(NYC $500,000, NWK $150,000)
$___________________
CLIN 0006- OPTION YEAR 1
ACCESS -A-RIDE COUPON
ESTIMATED 600 VOUCHERS PER ORDER
$___________________
CLIN 0007 - OPTION YEAR 1
VOUCHERS
ESTIMATED 20 VOUCHER PER ORDER
$___________________
CLIN 0008- OPTION YEAR 1
PRIORITY SHIPPING PER STATEMENT OF WORK
$___________________
TOTAL____________________
SHIP TO ADDRESSES: U.S. Dept of Housing and Urban Development
Attn: Barton Young,
26 Federal Plaza, Room 35-102
New York, NY 10278
U. S. Dept of Housing and Urban Development
One Newark Center, 13th Floor
Newark, NJ 07102
CONTRACTROR SHALL PROVIDE THE FOLLOWING:
A. Each CLIN shall be price separately. Offeror shall also provide a TOTAL lump sum price for CLIN 0001thru CLIN 0004.
B. Each CLIN for option year 1 shall be price separately. Offeror shall also provide a TOTAL lump sum price for CLIN 0005and CLIN 0008.
C. Copy of the Online Representations and Certifications.
D. A letter with company letterhead and signature block, signature and date of authorize company representative to include title and a complete copy of this solicitation with offerors proposed prices.
PROPOSAL DUE DATE: Quotes shall be sent via e-mail to Lewis Boggan at [email protected] OR faxed to 404-730-3426 and received no later than 12:00 Eastern standard time on 18 March 2011. Late quotes will not be accepted. Quoted pricing shall be valid for 60 calendar days.
PROVISIONS/CLAUSES:
The following FAR and provisions and clauses apply to this solicitation and are incorporated by reference: The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-48, Effective 31 Jan 2011. Clauses may not be in sequential order. Vendor may complete and reference the following commercial clauses at the ORCA web site: https://orca.bpn.gov/: FAR 52.212-3 Offeror Representations and Certification-Commercial Items. (Offerors must include a completed copy of the FAR 52.212-3 Offeror Representations and Certification along with his/her proposal); FAR 52.212-4 Contract Terms and Conditions Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c) (2) (xii) the following provisions under the clause apply (b) (15) thru (22), Service of Protest (Sep 2006). Quotes shall include all information required in FAR 52.212-1, Schedule of Prices Offered, and a completed copy of provision FAR 52-212-3. FAR 52.217-9 Option to Extend the Terms of the Contract (Mar 2000). FAR 52.211-16 Variation in Quantity (Apr 1984).
POC: Point of Contact for this acquisition is Lewis Boggan, Contracting Officer, U. S Department of Housing and Urban Development, Atlanta, Georgia. Phone: 678-732-2131,
E-mail [email protected]; Fax: 404-730-3426.