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Minimum Specifications FRONTLOAD CONTAINERS PUBLIC WORKS 2020 Matt Allen, City Manager Andy Liebelt, Interim Director of Public Works INSTRUCTIONS TO BIDDERS 1. Address bids to City of Garden City, Public Works Department, P.O. Box 998, Garden City, Kansas 67846 on or before 10:00 A.M., Tuesday, 14 July 2020. Mark on the outside of the envelope: "SOLID WASTE FRONTLOAD CONTAINER BID". 2. Bids will be opened publicly by the City Manager or his official representative. All bids must be submitted prior to the bid opening time to qualify. 3. After the bids are opened, each will be carefully reviewed. Generally, a decision as to who the best bidder is will be made within 24 hours after the bids are opened. 4. The City of Garden City reserves the right to reject any and all bids. 5. A responsible officer or employee of the company must sign all bids. Obligations assumed by such signature must be fulfilled. 6. Time of delivery is a part of the consideration and must be stated. 7. The successful bidder shall be responsible for the delivery of the equipment to the City of Garden City. 8. The City is exempt from applicable state and local tax, unless otherwise stated on the bid quotation form. 9. All bids are to be F.O.B. Garden City, Kansas, unless otherwise stated. 10. All bids must meet the MINIMUM SPECIFICATIONS. Any bid which fails to do so will be subject to rejection. 11. Please resolve any questions which you may have regarding the Minimum Specifications, bid requirements, etc. before the bid opening. Direct questions to the Public Works office at (620) 276-1260. 12. If a bidder is not able to meet an item as specified and he elects to delete it or substitute with another item, it must be clearly set forth in the bid, along with the itemized cost of each such change. The exception must be designated as such by marking "EXC." before the cost. An explanation of the exception should also be given on an attached sheet with the bid. 13. The successful bidder must furnish at the time of delivery, a copy of the factory invoice listing required accessories and will furnish at time of delivery a certificate attesting that all specifications are included in or on the delivered unit(s) as bid. Said certificate form will be furnished to the City prior to delivery of the unit(s). 14. Any item which is set forth in the itemized specifications that is standard equipment on the unit(s) and included in the unit(s) base price should be indicated as such by marking "standard or "N/C" -- no charge. CONDITIONS: 1. Materials shall be of good commercial quality for the intended service and shall be produced by use of current manufacturing processes. The design of the mechanical members shall be such that the stress imposed through normal shock loads at maximum torque shall not cause rupture or permanent deformation or undue wear on any member. 2. The bidder shall satisfy the purchasing official that they maintain a store or branch staffed with qualified servicemen and with provisions for securing parts from the manufacturer within a reasonable length of time. 3. Bidders must submit with their bid the latest printed specifications and advertising literature on the unit(s) they propose to furnish. 4. The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the conditions and specifications of this bid. This sheet is labeled "Exception(s) to Bid Conditions and Specifications," and shall be attached to the BID. 5. Awards will be made to the best lowest responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to requirements, delivery terms and guarantee clauses shall all be taken into consideration. 6. Notwithstanding any reference in the specifications to any article, device, product or material by name or make, such references shall be interpreted as establishing a standard of quality and shall not be construed as limiting competition; and the bidder may at his option, quote equipment which is considered equal to that specified. 7. The purchaser reserves the right to reject any or all bids, to waive any informality to bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the purchaser. Frontload Container Bid Specification

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