GENERAL INFORMATION

The 42nd Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement for a cubicle reconfiguration and installation of existing furnishings to support Air Force Life Cycle Management Center HIC office in two locations (Building 892 & 856) on Maxwell AFB-Gunter Annex, AL.  This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XTTQ1209AW01 and is issued as a Request for Quotation (RFQ).  This solicitation document and incorporated provisions and clauses (see Attachment #4) are those in effect in the Federal Acquisition Circular (FAC) 2021-06 effective 07-12-2021, Defense Federal Acquisition Regulation Supplement (DFARS) Change 7/9/2021 effective 07-09-2021 and Air Force Acquisition Circular (AFAC) 2021-0726 (effective 26 Jul 2021).

A single firm fixed priced Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be awarded in accordance with the following:

NAICS Code:  238390; Size Standard:  $16.5M

IMPORTANT NOTES:

1. FOR BUILDING 856, ALL PRODUCTS MUST MOVED FROM CURRENT STORAGE IN BUILDING 850 ON MAXWELL AFB TO BUILDING 856 ON GUNTER ANNEX.  CONTRACTOR BEARS RESPONSIBILITY FOR INVENTORY OF QUANTITY AND CONDITION PRIOR TO TRANSPORT.

1. REQUIREMENT FOR BUILDING 892 INCLUDES REFERENCED DRAWING FOR REQUESTED LAYOUT APPROACH.

1. THIS REQUIREMENT IS BEING SOLICITED AS A TOTAL SMALL BUSINESS SET ASIDE.  ONLY QUOTES RECEIVED FROM SMALL BUSINESSES WILL BE REVIEWED.

NATURE OF ACQUISITION

This acquisition is for the comprehensive cubicle design, reconfiguration, and finishing for two separate buildings (Building 892 & 856)  located at Maxwell AFB-Gunter Annex, AL.  This procurement will be awarded under FAR 13 Simplified Acquisition Procedures.

SCHEDULE OF SUPPLIES/SERVICES

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following items:

CLIN 0001: Cubicle purchase, design, and install for Building 892 in accordance with (IAW) Attachment 1a – Statement of Work (SOW)

CLIN 0002: Design, retrieval, delivery, and installation of Air Force owned modular cubicles for Building 856 in accordance with (IAW) Attachment 1b – Statement of Work

DELIVERY INFORMATION

201 East Moore Dr.

Montgomery, AL 36115

&

490 East Moore Dr.

Montgomery, AL 35115

SITE VISIT

Site visit will be held at the 201 East Moore Dr. Montgomery, AL 36115 address above. Site visit will be held on 15 September 2021 at 9:00 AM CDT.  Offerors are encouraged to participate to the maximum extent practicable.  The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents.  All pertinent questions shall be submitted by e-mail to the Government points of contact listed below by 17 September 2021 at 12:00 PM CDT.  Quotes are due not later than 20 September 2021 at 4:00 PM CDT.

QUOTATION PREPARATION INSTRUCTIONS

1. The offeror must submit a dated quotation with unit prices and extended prices in response to this solicitation.  To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein.  Failure to do so may result in an offer being determined non-responsive and ineligible for award.  Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

1. Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.  Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f).  The Government intends to award a single firm fixed-price contract.

1. The contracting officer has determined there is a high probability of adequate price competition in this acquisition.  If at any time during this competition the contracting officer determines that adequate price competition no longer exists; offeror(s) may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

1. SPECIAL CARPET NOTE: The Air Force (AF) has established a mandatory Blanket Purchase Agreement (BPA) program for carpeting which is Small Business, Buy American Act, and Berry Amendment compliant.  The AF Carpet Program BPA’s Mandatory Use Ordering Guide (see Attachment #2) stipulates that the customer, in coordination with base Civil Engineers, shall select one carpet solution from each of the Tier 1 vendors.  Tier 2 vendors (those responding to this Request for Proposal) then carry forward with the responsibility of install once carpet is delivered.  Attachment #3 identifies the selected carpet for each Tier 1 vendor. 

1. 1. Tier 1 Carpet Vendor Contact Information:

Shaw

Contract #:

FA8057-17-C-0002

Web:

www.shawcontractgroup.com

POC:

Farrah Finley

Phone:

(888) 393-2830 pin 2273 (BASE)

Email:

[email protected]

Website:

http://airforce.shawinc.com/

Password: Airforce1

J+J Flooring Group

Contract #:

FA8057-17-C-0003

Web:

jjflooringgroup.com

POC:

Kay Henderson

Phone:

(800) 241-4586 x8389

Email:

[email protected]

Website:

http://www.jjflooringgroup.com/usaf/

Mohawk

Contract #:

FA8057-17-C-0004

Web:

www.mohawkgroup.com

POC:

Stacey Ridley

Phone:

(706) 879-6582

Email:

[email protected]

Website:

https://www.mohawkgroup.com/sitefiles/microsites/mg/airforce/

CMA-Milliken

Contract #:

FA8057-17-C-0005

Web:

www.cma-gsa.com

POC:

Paul Snyder; Betty King

Phone:

(888) 669-9772

Email:

[email protected]

Website:

http://www.cma-purchasing.com/wp-content/uploads/2018/05/AirForceProgramProductPortfolio.pdf

1. THE OFFEROR’S QUOTATION PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror's quote shall consist of two (2) separate parts:  Part I – Technical, Part II - Price.  

NOTE:  All relevant proposal information shall be submitted via email to the Government points of contact listed below by the closing date.

PART I – Technical:  There is no page limit on the technical information, but shall not be excessive and shall contain only pertinent data.

The following criteria shall be provided by the offeror as part of the technical:

1. Drawings:  The offeror shall provide complete drawings in DWG, DXF or PDF compatible format and renderings of the layout design in PDF compatible format with 2D and 3D renders.  The drawings shall identify the overall functional layout (floor plan) and interaction of the spaces within the facility.  The drawings shall consider the planning and design of each office/space with respect to occupant/general space description working conditions, providing maximum flexibility, standardization, and ability for growth.

1. Project Management:  The offeror shall provide a plan that includes onsite management throughout the project with specific adherence to the proposed schedule

1. Project Milestone Plan (PMP):  The offeror shall provide a PMP that establishes a timeline from issuance of the contract through furniture installation The Project Milestone Plan will be incorporated into the contract. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for:

DESCRIPTION

DAYS AFTER CONTRACT

Furniture Inventory

Furniture Installation

Total # of Days

PART II – Price:  Upon notification from the Government, Contractor shall submit pricing based upon provided Statement of Work (SOW) and email to the Government points of contact listed below.  The offeror shall submit a dated quote with unit prices and extended prices in response to this solicitation, to include quotations from the Tier 1 Carpet Vendors.

The Price Factor must be in MS Excel or PDF format and include the Schedule of all CLINs with quantities, unit prices and extended prices.  Additionally, the offeror shall separately identify at a minimum the quantities, unit prices, extended prices, description of items, manufacturer and part numbers of proposed materials.  Do not exceed two (2) decimal places when entering pricing.  Interested parties capable of providing the requirement must include discount terms (if any), tax identification number, CAGE code, and DUNS.

Representations and Certifications shall only be provided once per offeror, if multiple comprehensive interior designs are provided.  IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal.  If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

1. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or call 1-866-606-8220.

1. All quotation information shall be submitted digitally to:    

Mr. Austin Parker

Contract Specialist

Phone:  (205) 542-3623

Email:  [email protected]

TSgt Woodard Moore

Contracting Officer

Phone:  (334) 953-6110

Email:  [email protected]

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13 Simplified Acquisition Procedures.  Award of a single Firm Fixed Price contract resulting from this solicitation will be made to the responsible offeror whose quotation represents the best value offer.  Each offeror’s quotation will be evaluated against the following:  Part 1- Technical, Part II - Price.  The evaluation process for this requirement will be conducted as follows:

1.  Technical Acceptability:  Initially, the Government shall evaluate each offer’s quote, as it pertains to the following sub-factor, on a pass/fail basis, by assigning ratings of Acceptable (meets minimum requirements) or Unacceptable (does not meet minimum requirements):

a. Drawings:  The offeror provided complete drawings in DWG, DXF or PDF compatible format and renderings of the layout design in PDF compatible format with 2D and 3D renders.  The drawings identified the overall functional layout (floor plan) and interaction of the spaces within the facility.  The drawings considered the planning and design of each office/space with respect to occupant/general space description working conditions, providing maximum flexibility, standardization, and ability for growth.

b. Project Management:  The offeror provided a plan that includes onsite management throughout the project with specific adherence to the proposed schedule

1. Project Milestone Plan (PMP):  The offeror provided a PMP that establishes a timeline from issuance of the contract through furniture installation.

2.  Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (2):

Attachment #1 – Statement of Work (SOW)

Attachment #2 – Air Force Carpet BPA Ordering Guide

Attachment #3 – Carpet BPA Tier 1 Customer Selections

Attachment #4 – Solicitation Provisions and Clauses

Attachment #5 – Drawings