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PURPOSE:
The purpose of this contract is the contractor shall provide a cost-per-test agreement to include reagents, calibrators, controls, supplies, and preventive maintenance service for a hematology analyzer. Analyzer to be maintained by contractor in accordance with manufacturer's standards.
BACKGROUND:
The Claremore Indian Health Service Hospital is located in Claremore, Oklahoma and serves the Indian population of most of northeastern Oklahoma. The hospital is a 50-bed Joint Commission accredited facility that includes an Intensive Care Unit, Obstetrics Unit, Surgery and Same-day Surgery Units, and a General Medical Unit. In addition to the inpatient facilities, this hospital also serves an average of four hundred outpatients daily Monday through Friday in the Medical Clinic, Walk-in Clinic, OB-GYN Clinic, Diabetes Clinic, Surgery Clinic, Pediatrics Clinic, and several other specialty clinics. The Emergency Room is operational 24 hours per day, seven days per week.
The Claremore IHS Hospital Laboratory is a College of American Pathologist and CLIA accredited laboratory. It is staffed 24 hours per day, seven days per week and must have STAT capabilities for certain testing, as well as, routine testing capabilities for the chronically ill patients 24 hours per day, seven days per week.
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STATEMENT OF WORK
The Contractor shall provide a hematology Analyzer, Reagents, calibrators, controls, supplies, and maintenance services as follows:
1. The contractor shall provide a Hematology Analyzer, Reagents, calibrators, controls, and supplies on an as needed basis.
2. Hematology Analyzer brand name or equal to shall meet the following criteria:
a. Must provide a CBC, Platelet Count, Automated 5-part Differential and Reticulocyte Count.
i. Must provide on-board preparation procedure for reticulocyte count.
ii. Must provide Fluorescent Flow Cytometry technology for WBC-differential and reticulocytes
iii. Must provide two on-board methodologies to verify questionable platelet counts
b. The Contractor shall provide reagents, calibrators, controls, and supplies as required for testing on a cost per test basis for the test methods required by the Government
c. Include all equipment parts and accessories needed to operate the analyzer, to include an UPS.
d. Include all necessary parts and accessories to allow hematology interface capabilities into the RPMS system.
3. Services to be provided at no additional cost:
a. Hematology analyzer preventive maintenance to be serviced to function in accordance with manufacturer's standards
b. Timely Service and support for the equipment, within one hour call back service.
c. Dial In/remote diagnostics
d. Replacement parts as needed.
e. Troubleshooting of equipment 24/7
f. Training and technical support for the system.
g. Updates and upgrades as available
h. Initial set-up to include calibrations, linearity studies, and comparison studies.
i. The contractor shall maintain a Quality Control Program that will generate Inter-Laboratory Quality Control Reports
4. Reporting Requirement
Inter-Laboratory Quality Control Reports within 30 days of data submission.
5. Training:
a. Initial training of two primary operators
b. One additional training per contract renewal year
The FOB point is Claremore Indian Hospital, 101 S. Moore Avenue, Claremore, Oklahoma 74017. The clause found at FAR 52.212-4. Contract Terms and Conditions - Commercial Terms applies to this acquisition.