NSWCPD eCRAFT Information for Industry

Electronic Cost Reporting And Financial Tracking (eCRAFT) Enterprise is a tool being implemented at all Naval Sea Systems Command (NAVSEA) Surface and Undersea Warfare Centers that provides robust capability to perform post award tracking and monitoring of costs for service contracts. eCRAFT Enterprise also allows for consistent, integrated metrics that will allow senior leadership to the ability to make informed decisions concerning service contracting use across all Warfare Centers.

Why eCRAFT is being implemented:

1) eCRAFT helps ensure fidelity in tracking of costs, which protects both the contractor and the Government from potential mischarging and fraud.
2) eCRAFT submission fulfills the requirements of HQ G-2-0009 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (APR 2015) by producing output that can be used as the required attachment for invoice submission into iRAPT.
3) eCRAFT will standardize post award contract cost reporting across all Warfare Centers.

What to expect:

1) Solicitations for new contracts will include contract language requiring contractors to upload the Contractor's Funds and Man-hour Expenditure Reports in the Electronic Cost Reporting and Financial Tracking (eCRAFT) System and submit the Contractor's Performance Report on the day and for the same timeframe the contractor submits an invoice into the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system. Compliance with this requirement will be considered a material requirement of this contract, and failure to comply with this requirement may result in contract termination. The two reports required are:
a. The Contractor's Funds and Man-hour Expenditure Report reports contractor expenditures for labor, materials, travel, subcontractor usage, and other contract charges.
b. The Contractor's Performance Report indicates the progress of work and the status of the program and of all assigned tasks. It informs the Government of existing or potential problem areas.

2) Accessing eCRAFT:
Reports are uploaded through the eCRAFT System Periodic Report Utility (EPRU). The EPRU spreadsheet and user manual can be obtained at: http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Parternships/Commercial-Contracts/Information-eCraft-/ under eCRAFT information. Reports are submitted to a NSWCPD email address to be identified in the contract clause. The contractor shall submit reports on the same day and/or the same timeframe the contractor submits an invoice in iRAPT. The amounts shall be same. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT.

3) eCRAFT employs a standard set of labor categories. All future solicitations will only use labor categories in eCRAFT. For existing solicitations and contracts, labor categories will be cross-walked from NSWCPD's existing labor categories to the eCRAFT labor categories for reporting purposes to eCRAFT.

The current standard labor categories can be found at the following locations:
For employees covered by Service Contracts Labor Standards (SCLS): https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADiretVers5.pdf

For employees not covered by Service Contracts Labor Standards (SCLS):
http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial­Contracts/Labor-Categories/

4) Additional communication will be provided prior to implementation with specific details and training material and the submissions of costs in eCRAFT.

When to expect these changes:

Requirement to be included in all new procurements, current solicitations, and existing contracts and task orders with anticipated target date of 9/30/2017.
Who to reach out to:

For questions regarding eCRAFT implementation, please contact Teresa Itri at [email protected].