This is a SOURCES SOUGHT NOTICE ONLY. This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing elevator inspection services for the Gulf Coast Veterans Health Care System, Biloxi, MS and the Joint Ambulatory Care Center (JACC), Pensacola, FL. See DRAFT Scope of Work for detailed description of services. The NAICS code is 238290 Other Building Equipment Contractors and the Size Standard is $15.0M. Responses must be received by no later than 12:00 p.m. Central Time, Tuesday, June 18, 2019. Responses shall be emailed to [email protected]. Responses shall include Capabilities Statements, DUNS number, and whether the requirement is on GSA/FSS schedule or Open Market. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/vets/vets4212.htm DRAFT - Scope of Work Elevator Inspection Gulf Coast Veterans Health Care System, Biloxi, MS Contractor to furnish all labor, materials, equipment, parts, tools, supplies, personnel, and supervision required to conduct semi-annual inspections, annual safety tests, and five-year load test of elevators and dumbwaiters listed herein in accordance with all the terms, conditions, provisions, specifications, and schedules listed herein. 1. This Scope of Work covers all semi-annual inspections of elevators and dumbwaiters and annual tests of governors and safety devices on the listed equipment herein during the period of October 1 through September 30 for the base year period and all renewal option years and/or periods. Inspections and documentation shall be in accordance with the American Society of Mechanical Engineers A17.1 Section X, A17.2, A17.3, A17.4 most recent edition, and addenda standard. 2. Pursuant to ASME A17.1 Section 1000, ASME A17.2, and ASME A17.3, the contractor must provide proof of QE-1 certification. A copy of this certificate must be provided with the bid. 3. In order to become fully aware of the Scope of Work, offerors should thoroughly review the specifications prior to submitting their bid. Failure to understand the contract requirements shall not relieve the successful bidder from performing in accordance with the strict meaning and intent of the specifications. SEMI-ANNUAL INSPECTIONS: (Conducted in April each year) The inspections shall be thorough and cover all items specified in Report of Inspection of Elevators VA Form 10-6166 (attached) upon completion of the inspection. Inspection should cover any other parts and assemblies not listed that may be brand specific in order to make a proper inspection. Parts shall be removed where necessary to determine their exact condition, which could not otherwise be determined, and the equipment shall be cleaned where necessary to make the proper inspection. 1. Furnishing and Installing Minor Parts: Parts removed as required to conduct these inspections and thus damaged by removal will be replaced by the inspector at no cost. These parts include minor items costing less than $10.00 (exclusive of installation charge) such as retaining clips, insulators, wire connectors, fuses or fuse links, nylon wire ties, seals, (lead, plastic, or aluminum), etc. 2. The inspection company is required to furnish the tools and labor to perform the semi-annual no-load tests. The elevator maintenance contractor will not be performing any services during the semi-annual inspection. ANNUAL SAFETY TEST: (Conducted in November each year) 1. An annual safety test will be performed on elevators/dumbwaiters listed below and cover the following: Safeties shall be subjected to a running test; Slowest operating speed at no-load test; Phase 1 Lobby Key Switch check; and Phase 2 Service Check 2. The elevator maintenance company is required to furnish the tools and labor to perform the annual no-load tests. The inspection contractor will witness and certify all tests. 3. Inspection shall be made in accordance with the Safety Code for Elevators, ASME A17.1 Section X latest edition. Elevators are to be run at slow speed. FIVE-YEAR SAFETY TEST: (To be conducted in May 2024) A five-year safety test will be performed on elevators and dumbwaiters listed below. Safeties shall be subjected to the ASME testing standards for car and counter weights. Governors and oil buffers will be tested also. All work to be performed in accordance with Rule 1002.3, 5-year inspection test requirements, ASME A17.1 latest edition. 1. At a minimum, elevators/dumbwaiters at all stations shall have the following inspection points covered in accordance with ASME A17.1 Section X, plus A17.2 for the full load tests: 1 Test car safety devices and overspeed governor with 100% contract load at contract speed. 2 Test car brake and emergency power operation with 125% contract load. 3 Testing and calibration of overspeed governor jaw and overspeed switch tripping speeds. 4 Attach metal test tags. Seal and tag all safety devices and oil buggers. 5 Test oil buffers by running onto the car buffers with contract load at inspection speed. 6 Test oil buffers by running onto the counterweight buffers with the car empty running at inspection speed in the up direction. 7 Test terminal, normal and emergency limits. 8 Test leveling zone and leveling speeds with contract load. 9 Test door pressure and kinetic energy. 10 Record the following: a Capacity; b Speed empty up and down; c Speed loaded up and down; d Safety jaw tripping speed; e Overspeed governor tripping speed; F Safety slide on the rails; G Governor pull through; H Governor plate speed; I Car level after test; j Buffer return time; k Complete firefighters service check as applicable, and l Complete safety rope pull out as applicable. 11 Perform all inspections and tests in strict accordance with ANSI/ASME A17.1, Section X, plus A17.2. 12 List code violations observed during tests. 13 A five-year load test is required based on DIV II 210.2. 2. Testing requires 50-lb test weights. No fifty-five gallon drums filled with water or 1000-lb weights will be accepted for use on load tests. 3. The elevator maintenance company is required to furnish weights, tools, and labor to perform the five-year full load test. The elevator inspection contractor will witness and certify all tests. The VA elevator maintenance contractor will also be present to witness the inspection. REPORTS: The contractor shall complete the attached VA Form 10-6166 for each elevator inspected. For all items on the attached forms which are not applicable, the notation NA shall be made. The contractor shall clearly identify all deficiencies, (indicating what adjustments, repairs, or replacements are necessary to correct the trouble encountered. Contractor shall identify the problem, identify possible causes, submit photos (where applicable), indicate if shutdown is warranted as well as a time frame in which repairs should be made. The contractor shall justify all recommendations and furnish specifications sufficient to enable the VA to purchase materials required for any repairs (including a cost estimate). The contractor shall also advise the VA whether the elevator parts have been kept clean and lubricated where necessary. (Please create on a separate spreadsheet entitled: Deficiencies to be Corrected and submit per the requested information above). Reports will be prepared and submitted in original and PDF, not later than 15-working days following the inspection. Reports should be forwarded to the following address: Gulf Coast Veterans Health Care System Chief Engineer (18A) 400 Veterans Avenue Biloxi, MS 39531 SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. This shall include following OSHA guidelines for Elevator Maintenance Safety. Specifically, when an elevator is taken out of services for testing, doors on all floors shall be clearly labeled OUT OF SERVICE and barricaded. The Contracting Officer or his designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order, stopping all or any part of the work, and hold the Contractor in default in accordance with the Default Clause in this contract. SCHEDULE OF INSPECTIONS AND WORK HOURS: 1. Semi-Annual inspections and annual safety tests will be made during the months indicated in this Scope of Work for the base period and any renewal option periods exercised. The Contractor shall notify the COR (in writing or e-mail), at least 30-days in advance to coordinate the time and date of the inspection. The VA elevator maintenance contractor shall accompany the contractor as an observer during the entire time of each inspection. 2. All work performed under this contract shall be performed during the normal administrative working hours of Monday through Friday, exclusive of holidays, 8:00 a.m. to 4:30 p.m. The contractor will allocate no less than one day for inspections at the JACC Facility located at 790 Veterans Way, Pensacola, Florida and two days at 400 Veterans Avenue, Biloxi, MS. Upon arrival to perform the inspection, the Contractor will check in at the Engineering Office, Building 10, with the COR, who will identify the number of personnel to conduct the inspection and secure temporary badges for the inspection only. Service tickets must be signed and dated indicating the work is complete or incomplete at the end of the inspection. AUTOMATIC ELEVATORS BILOXI, MS, DIVISION Building Serial # Type Make 1 CP-52666 Passenger Montgomery 1 10420230 Passenger Gemco 1 418361 Passenger Gemco 1 33454 Passenger U.S. Elevator 2 E62131 Passenger Dover 2 E62132 Passenger Dover 3 15946 Dumbwaiter Montgomery 3 15947 Dumbwaiter Montgomery 3 15948 Dumbwaiter Montgomery 3 CT-47849 Passenger Montgomery 3 CT-47850 Passenger Montgomery 3 CT-47851 Passenger Montgomery 3 CT-47852 Passenger Montgomery 5 CP-52667 Passenger Montgomery 17 4090 Passenger Bagby 19 15737 Passenger Canton 19 Being Replaced Passenger Montgomery 53 CP-52668 Passenger Montgomery 56 113813 Passenger Wheel-O-Vator JACC CLINIC Pensacola, FL Location Serial # Type Make/Model 1G104 91319 Passenger Thyssenkrupp/TAC20 C181A 91318 Passenger Thyssenkrupp/TAC20 1G101 91320 Passenger Thyssenkrupp/TAC20 1G101 91321 Passenger Thyssenkrupp/TAC20 REPORT OF INSPECTION OF ELEVATORS DATE OF INSPECTION TO Director Field Operations VISN 16, Station 520 Veterans Administration Central Office Washington, D.C. 20420 Name and location of Station Building Name and Number No. of Stops No. of Openings Elevator Number and Type Rated Capacity LBS: PERSONS: Manufacturer Serial No. and Year Installed Rated Speed (fpm) Actual Speed (fpm-tach) 1. CONDITION OF EQUIPMENT (Check) ITEM GOOD FAIR POOR ITEM GOOD FAIR POOR MACHINE ELECTRONIC TUBES & TRANSISTORS WORM AND GEAR RESISTANCES WORM & GEAR THRUST BEARING RECTIFIERS SHEAVE SHAFT BEARINGS CONTACT INSULATORS WORM SHAFT PACKING & SEALS CONTACT HOLDERS BEDPLATE CONTACT SPRINGS MAIN MOTOR BRAIDED & WIRE CONNECTORS MOTOR FIELDS, BRUSHES & HOLDERS MACHINE ROOM VENTILATION COMMUTATOR AND SLIP RINGS ELECTRIC WIRING MOTOR GENERATOR LIGHTING IN MACHINE ROOM EXCITER HEATING IN MACHINE ROOM MOTOR GENERATORS FIELD BRUSHES & HOLDERS CLEARANCE AROUND MACHINE ROOM EQUIPMENT BRAKE, PINS, LINING, DRUM MAIN LINE SWITCH LOCATION GOVERNOR & RELEASING CARRIER CONDITION OF MACHINE ROOM FLOOR SELECTOR, CABLE, SWITCH, & TAPE GUARDING OF EXPOSED EQUIPMENT CONTROLLER PROJECTIONS, RECESSES RELAY PANELS HOISTWAY VENTING RELAYS AND CONTACTS PIT LADDER OVERLOADS GROUNDING OF EQUIPMENT FUSES AND FUSE LINKS ELECTRICAL PROTECTIVE DEVICES MAGNET COILS CYLINDER AND PLUNGER CAPACITORS PUMPS, VALVES, PIPING, & TANKS CROSSHEAD, SHOES, CARTOP CAR ENCLOSURE CAR DOORS, OPERATOR CAR OPERATING PANEL GUIDE RAILS AND SUPPORTS CAR CANOPY 1. CONDITION OF EQUIPMENT (Continued) ITEM GOOD FAIR POOR ITEM GOOD FAIR POOR OVERHEAD BEAMS CAR EMERGENCY EXIT CONTACTS SHEAVES AND BEARINGS CAR FLOORING HANGERS AND DOOR GIBS CAR LIGHTING INTERLOCKS AND CLOSERS CAR VENTILATIONS LEVELING SWITCHES AND VANES CAR CAPACITY PLATE TOP CAR OPERATING DEVICE CAR TELEPHONE BOX TRAVELING CABLE CAR CERTIFICATE FRAME LIMIT SWITCHES HOISTWAY DOOR PANELS AND FRAMES CWT, TIE RODS, & COTTER PINS HANGER COVERS BUFFERS (CAR & CWT) FASCIA PLATES GUARD FOR COUNTERWEIGHT TOE GUARDS GOVERNOR TENSION SHEAVE & GUARD HEADERS GOVERNOR TENSION SHEAVE WEIGHT HOISTWAY SILLS SAFETY FIREPROOFING UNDER PLATFORM PIT ACCESS DOOR NUMERAL ON EQUIPMENT CAR PHOTO-ELECTRIC RAYS HALL LANTERNS CAR DOORS CONTACTS HALL PUSH BUTTONS CAR SAFETY EDGE DISPATCHING PANEL FACEPLATES AT STATIONS HOISTWAY ACCESS SWITCH CAR POSITION INDICATOR PAINTING OF EQUIPMENT HALL POSITION INDICATOR EMERGENCY ELECTRIC POWER EQUIPMENT ARE MANUAL & PARTS LIST AVAILABLE? YES NO ARE TOOLS AVAILABLE? YES NO 2. CONDITION OF ROPES LOCATION MATERIALS NUMBER SIZE AND CONSTRUCTION USED LIFE (in months) EST. ADD. LIFE (in months) NO. OF BROKEN WIRES (per rope lay) HOISTING DRUM COUNTERWEIGHT CAR COUNTERWEIGHT GOVERNOR CAR GOVERNOR CWT COMPENSATING SAFETY CONTRACT NO. NAME OF CONTRACT COMPANY SIGNATURE OF INSPECTING OFFICER We certify that the contractor has complied with all requirements of the contract and specifications. DATE SIGNATURE OF ENGINEERING OFFICER SIGNATURE OF DIRECTOR

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