This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources, small and other than small businesses, to perform a potential requirement. Respondents are required to be registered and in good standing in The System for Award Management (SAM) https://www.sam.gov/SAM/ Purpose and Objectives: Your responses to the information requested shall assist the Government in determining the appropriate acquisition method. NAICS code: 811219 and Size Standard is $20.5M. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/ Project requirements: Full Service Contract for Medivators Endoscope Reprocessors and Endodry Cabinets for the North Texas Health Care System. Anticipated period of performance: Base: March 1, 2019 February 29, 2020 Option Year One: March 1, 2020 February 28, 2021 Option Year Two: March 1, 2021 February 28, 2022 Option Year Three: March 1, 2022 February 28, 2023 Option Year Four: March 1, 2023 February 29, 2024 Information sought: Response to this announcement shall not exceed 10 pages and should include the following information: A tailored capability statement indicating the firm s ability to provide the services required in the Description of Service Section. Include any certifications/qualifications for accomplishing repairs the work listed in the Statement of Work. Firms must submit documentation from Medivators stating that they are an authorized third-party vendor and have the necessary certifications and training to perform the work. This documentation must be on Medivators letterhead. The respondents DUNS number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, small, etc.,) pursuant to the applicable NAICS code; Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please e-mail your response with the above information to [email protected] with the subject line "Sources Sought, Medivators Full Service Contract/your company name" by 8:00 AM CST on February 8, 2019. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). STATEMENT OF WORK GENERAL: The Contractor shall provide annual preventive maintenance, remedial service if required in between preventive maintenance service calls, and telephone technical support at no additional charge for 9 Medivators ADV PLUS NRD s automated endoscope reprocessors and 5 Endodry Cabinet-ADV for the North Texas Health Care System. DESCRIPTION OF WORK: The Contractor shall provide all required tools, materials, labor, replacement parts and test equipment necessary to provide annual preventive maintenance (PM), and remedial services if required in between PM calls, on-site to verify performance in accordance with the original equipment manufacturer specifications for the equipment described below. The Contractor all provide other support services that shall include one annual operator training session per facility per the VA s request and telephone technical support. PLACES OF PERFORMANCE: Dallas VA Medical Center 4500 S. Lancaster Rd. Dallas, TX 75216 Fort Worth VA Outpatient Clinic 2201 SE Loop 820 Fort Worth, TX 76119 PERIOD OF PERFORMANCE: Base: March 1, 2019 February 29, 2020 Option Year One: March 1, 2020 February 28, 2021 Option Year Two: March 1, 2021 February 28, 2022 Option Year Three: March 1, 2022 February 28, 2023 Option Year Four: March 1, 2023 February 29, 2024 EQUIPMENT: Manufacturer: Medivators Inc. Equipment: Endoscope Reprocessors Model: ADVANTAGE PLUS Reprocessors Locations: Dallas VAMC: SER# ADV PLUS NRD s 73661027, 73661026, 73661028, 73661025,73661029,73661030, 80278478; LOC: 5B108-2J-Dallas Ft. Worth Out-Patient Clinic (FWOPC): SER# ADV PLUS NRD s 75613946, 75613948; LOC: 1N 108 FWOPC - Endodry Cabinet-ADV SER # s ENDODRY CABINET CM00473, CM00474, CM00475, CM00476, CM00477; LOC: 1N 108 FWOPC HOURS OF PERFORMANCE: Work shall occur Monday Friday between 8 a.m. to 5 p.m. local time, excluding federal holidays. FEDERAL HOLIDAYS Federal Holidays: The 10 holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2 Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25 The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. CHECK IN REQUIREMENTS: The Field Service Engineer must report to the Biomedical Engineering Department, Clinical Addition Room BB220, to obtain a badge and sign in with the Biomedical Engineering Service before work begins. The contractor shall submit any mobile media devices that would be used on the system to a virus scan. Upon completion of work, the Field Service Engineer must report to the Biomedical Engineering Service to sign out and brief Biomedical Staff or Supervisor if Biomedical Staff is unavailable concerning completion of service. At the end of briefing Field Service Engineer shall return the badge and sign out in the Biomedical Engineering Department. DOCUMENTATION: The Contractor shall furnish a detailed field service report upon completion of work to Biomedical Staff in the Biomed Department. Payment will not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information: Date of contractor s arrival on station Type, model and serial number (s) of all equipment on which maintenance was performed Total time spent performing maintenance. Detailed narrative description of the services required Complete list of parts replaced Date the repair was completed OTHER REQUIREMENTS: Annual PM s shall be performed as scheduled by the COR. After-hours customer telephone support is available from 6 pm to 10 pm, Monday through Friday, on Contractor s business days. After-hours customer telephone support is available from 6 am to 6 pm Central time on non-business days seven days a week including holidays. CERTIFICATIONS: The contractor shall certify that that their field service engineers (FSE) are OEM-trained to service the equipment and that they shall provide only OEM manufactured replacement parts. FSE must be certified yearly and carry the documentation. CONTRACTING OFFICER REPRESENTATIVES: The Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer. SAFETY REQUIREMENTS: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default.

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