Attachment 2: Combined Synopsis/Solicitation for Commercial Items VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25219Q0467 Posted Date: 04/17/2019 Original Response Date: 04/30/2019 Current Response Date: 04/30/2019 Product or Service Code: J059 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 811219 Contracting Office Address Great Lakes Acquisition Center VA Iliana Healthcare System 1900 East Main Street Danville Illinois 61832 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $20.5 million. The VA Iliana Healthcare System, 1900 East Main Street, Danville Illinois is seeking to purchase Liebert Uninterruptable Power Supply (UPS) System Maintenance Services. All interested companies shall provide quotations for the following: Schedule Base Year 06/01/2019-11/30/2019 Line Item Description Quantity Unit Total Price 0001 THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIAL, SUPPLIES, EQUIPMENT, MANAGEMENT AND SUPERVISION TO PROVIDE ANNUAL MAINTENANCE SUPPORT FOR A LIEBERT UNINTERRUPTABLE POWER SUPPLY; SUPPORTING THE MAIN SERVER ROOM WHICH SERVES THE ENTIRE VAIHCS MAIN CAMPUS AND SATELLITE LOCATIONS; LOCATED IN BUILDING 104 AT 1900 EAST MAIN STREET, DANVILLE, IL 61832. 1 JB Option One 12/01/2019-11/30/2020 0002 THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIAL, SUPPLIES, EQUIPMENT, MANAGEMENT AND SUPERVISION TO PROVIDE ANNUAL MAINTENANCE SUPPORT FOR A LIEBERT UNINTERRUPTABLE POWER SUPPLY; SUPPORTING THE MAIN SERVER ROOM WHICH SERVES THE ENTIRE VAIHCS MAIN CAMPUS AND SATELLITE LOCATIONS; LOCATED IN BUILDING 104 AT 1900 EAST MAIN STREET, DANVILLE, IL 61832. 1 YR Option 2 12/01/2020-11/30/2021 0003 THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIAL, SUPPLIES, EQUIPMENT, MANAGEMENT AND SUPERVISION TO PROVIDE ANNUAL MAINTENANCE SUPPORT FOR A LIEBERT UNINTERRUPTABLE POWER SUPPLY; SUPPORTING THE MAIN SERVER ROOM WHICH SERVES THE ENTIRE VAIHCS MAIN CAMPUS AND SATELLITE LOCATIONS; LOCATED IN BUILDING 104 AT 1900 EAST MAIN STREET, DANVILLE, IL 61832. 1 YR Option 3 12/1/2021-11/30/2022 0004 THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIAL, SUPPLIES, EQUIPMENT, MANAGEMENT AND SUPERVISION TO PROVIDE ANNUAL MAINTENANCE SUPPORT FOR A LIEBERT UNINTERRUPTABLE POWER SUPPLY; SUPPORTING THE MAIN SERVER ROOM WHICH SERVES THE ENTIRE VAIHCS MAIN CAMPUS AND SATELLITE LOCATIONS; LOCATED IN BUILDING 104 AT 1900 EAST MAIN STREET, DANVILLE, IL 61832. 1 YR Option 4 12/01/2022-11/30/2023 0005 THE CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIAL, SUPPLIES, EQUIPMENT, MANAGEMENT AND SUPERVISION TO PROVIDE ANNUAL MAINTENANCE SUPPORT FOR A LIEBERT UNINTERRUPTABLE POWER SUPPLY; SUPPORTING THE MAIN SERVER ROOM WHICH SERVES THE ENTIRE VAIHCS MAIN CAMPUS AND SATELLITE LOCATIONS; LOCATED IN BUILDING 104 AT 1900 EAST MAIN STREET, DANVILLE, IL 61832. 1 YR Services Performance Work STATEMENT Scope of work: The vendor shall provide all labor, material, supplies, equipment, management and supervision to provide annual maintenance support for a six (6) month base period and semiannual maintenance support for up to Four (4) option years for a Liebert Uninterruptable Power Supply supporting the main server room serving the entire VA Iliana Healthcare Systems and its satellite locations located in Building 104 of the main campus at 1900 East Main Street, Danville, II 61832. Items to be covered are as follows: EXM 280V 60 Model # 47SA060GA01298 Sealed Battery Model # 47BPGTA72L10205 Sealed Battery Model #47BPGTA72L20141 Services to be provided: Stationary Battery Systems One (1) Preventive Maintenance Service to include all labor and travel during the base contract period to be conducted during normal business hours, Monday thru Friday excluding Federal Holidays Inspect the battery appearance and cleanliness of the battery and the battery room Clean normal jar top dirt accumulation with the battery off line Measure and record the total battery float voltage and charging current Measure and record the AC ripple voltage Measure and record the AC ripple current Visually inspect the jars and covers for cracks and leakage Visually inspect for evidence of corrosion Measure and record the ambient temperature i. Verify the integrity of the battery rack/cabinet Measure and record 100% of the jar temperatures Measure and record the float voltages of all cells Measure and record internal ohmic readings Provide a detailed written report noting any deficiencies and corrective actions needed, taken and/or planned Verify approval for Battery Life program Includes parts, labor, disposal and battery jars as required- up to 10% replacement per year to include battery recycling as required Retighten all battery connections to the battery manufacturers specifications Measure and record all battery connection resistances in micro-ohms when applicable Refurbish cell connections as deemed necessary by the detailed inspection report Uninterruptable Power System One (1) Preventive Maintenance Service to include all labor and travel during the base contract period to be conducted during normal business hours, Monday thru Friday excluding Federal Holidays Perform a temperature check on all breakers, connections and associated controls. Repair and/or report all high temperature area Perform a complete visual inspection of the equipment, sub-assemblies, wiring harnesses, contacts, cables and major components Check air filters for cleanliness Record all voltage and current meter readings on the display Check all nuts, bolts, screws and connectors for tightness and heat discoloration With customer approval, perform operational test of the system including unit transfer and battery discharge Calibrate and record all electronics to system specifications Check or perform Engineering Field Change Notices a necessary Record phase to phase input voltage and currents J . Review system performance, address questions and schedule required repairs C. Option Year Services 1. Subsequent semiannual services are to be provided at approximately 6-month intervals during the option year periods, during normal business hours, Monday thru Friday excluding Federal holidays. Services specified the Stationary Battery Systems requirement in a-q above will apply at the 6-month intervals 2. Services provided semi-annually shall be the same as specified for the annual services listed above except for items e-j under Uninterruptable Power Systems which will only be required to be completed annually D. Additional Requirements Guaranteed four (4) hour on site emergency response, 7 days/week, 24 hours/day. All services are to be performed by Vertiv factory trained and authorized technicians. Vertiv Services is the OEM service provider for Liebert Products. Contractor shall Include access to the Customer Service Resolution Center (1-800-543-2378) and the Vertiv Customer Services Network Online Internet Portal E. Site Access All personnel working on this project will be required to be in possession of a valid VA flash pass or will need to sign in at Police Service daily to obtain a visitor badge prior to working on this project. Badge application forms (0711) are available from the COR All personnel working on VA property are required to complete privacy training and comply with VA Handbook 6500.6 Appendix C, Sections 1,6,7,9a(3) and 9b All personnel on VA projects are required at a minimum to be in possession of a Ten (10) hour OSHA card Infection control permits where required will be issued by the Infection Control staff (Stephanie Green) (217) 554-3243 prior to the commencement of work. COR/POC will assist with coordination and escorts as required. . F. Delivery of Services Initial annual service is to be scheduled as soon as practical after award. Option year services to be conducted as close as practical to the requested six {6) month intervals. Coordination with VAIHCS Engineering and Infection Control is required prior to scheduling work. Point of contact is Jim Blanding at (217) 554-5992, alternate is Carl Wise at (217) 554-5886 Place of Performance Address: VA Iliana Healthcare System 1900 East Main Street Danville Illinois Postal Code: 61832-5198 Country: UNITED STATES Award shall be made to the quoter whose quotation offers the lowest-priced offer meeting or exceeding the acceptability standards for non-cost factors. The government will evaluate information based on the following evaluation criteria: DOCUMENTATION OF TECHNICAL ACCEPTABILITY The following Evaluation Factors will be used as the basis for determining Technical Acceptability: FACTOR 1: QUALIFICATIONS OF KEY PERSONNEL To be Technically Acceptable, offerors must demonstrate that they have the personnel who possess the appropriate qualifications and experience to perform the services as identified in the Statement of Work. Offerors shall provide the following information on each proposed contract provider: A. Provide a list of the names Key Personnel to be utilized in the performance of this contract and a description of the particular services to be provided by such personnel. B. Documentation confirming the Contractor personnel s proof of having One (1) Year of experience regarding the requirements of the Statement of Work C. Documentation of personnel having completed a formalized training program for all equipment covered under this contract. FACTOR 2: MANAGEMENT CAPABILITY To be Technically Acceptable, offerors must demonstrate that the firm s management possesses the required knowledge, experience, plans, controls, approach and other capabilities to perform the services as identified in the Statement of Work. Offerors shall provide the following information: A. Describe firm s ability to provide the full range of services as outlined in the statement of work B. Describe firm s knowledge and experience in servicing the equipment identified in the solicitation C. Demonstration that the contractor is an authorized provider for the type of device (s) referenced and has access to OEM certified parts and Supplies. FACTOR 3: PAST PERFORMANCE To be Technically Acceptable, the information reviewed by the Government shall clearly indicate that the offeror possesses the ability to satisfactorily perform the contract. Past Performance evaluations will be conducted using information provided with the offer, information obtained from references, information obtained from the Past Performance Information Retrieval System (PPIRS), the Federal Awardee Performance & Integrity Information System (FAPIIS) and information from any other sources deemed appropriate. When evaluating past performance, the Government may consider the currency and relevancy of the information, the source of the information, the context of the data provided, and the general trends in the contractor s performance. An offeror that has no available relevant past performance history will not be evaluated favorably or unfavorably. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Offerors may provide information on problems encountered on the identified contracts and the offeror s corrective actions. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items [OCT 2018] FAR 52.212-3, Offerors Representations and Certifications Commercial Items [OCT 2018] 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) (DEVIATION) 52.212-2 Evaluation-Commercial Items (OCT 2014) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items [OCT 2018] 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 852.203-70 Commercial Advertising (MAY 2008) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION) 852.219-74 Limitations on Subcontracting- Monitoring and Compliance (JUL 2018) 852.228-71 Indemnification and Insurance (MAR 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-70 Contractor Responsibilities (APR 1984) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [JAN 2019] The following subparagraphs of FAR 52.212-5 are applicable: subparagraph (b) (4),(8),(21),(22),(25), (27), (28),(30),(32), (33), (42),(49),(55) Subparagraph (c ) (1) (2),(3),(8), (9) Wage Determination 2015-5021 shall apply All quoters shall submit the following: One Copy of the quotation to include all documentation of technical acceptability as outlined above. All quotations shall be sent to the Contracting Officer via U.S.P.S regular mail, commercial overnight delivery or hand-delivered. It may also be emailed to Kevin Adkins, Contracting Officer, at [email protected]. Email submissions are preferred. This is an open-market combined synopsis/solicitation for Liebert UPS System Maintenance Services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 4PM CDT on Tuesday April 30,2019 by the methods stated above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Emailed quotes are accepted and preferred. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Kevin Adkins at [email protected] Point of Contact Kevin Adkins Contracting Officer 217-554-4544 Office 217-554-3206 Fax [email protected]

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