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Page 6 of 6 The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with TRANE U.S. INC. for service on the centrifugal chillers (per attached SOW) with the Milwaukee VAMC Building 113; Milwaukee, Wisconsin. TRANE U.S. INC., is the only vendor capable of providing service to their proprietary system. This procurement is being conducted in accordance with FAR 12 & 13 Single- Source Award Justification for Simplified Acquisitions Procedure and no other vendor will satisfy agency requirements. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Specialist by 09:00 AM (CST) February 19, 2019. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Information must be sent to the Contracting Specialist, [email protected]. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Office will proceed with the sole source negotiation with TRANE U.S. INC. SCOPE OF WORK (SOW) GENERAL REQUIREMENTS Contractor shall provide services as outlined below. Brush clean and inspect evaporator and condenser tubes, eddy current test evaporator and condenser tubes, and perform startup, mid-season and annual inspections of chillers #1, 2, 3, 4 in the VA central chiller plant. Equipment Qty Manufacturer Model Number Serial Number Centrifugal Chiller 1 Trane CVHF065FAR L96A00979 Centrifugal Chiller 2 Trane CVHF065FAR L96B01095 Centrifugal Chiller 3 Trane CVHF106FAP L96A00551 Centrifugal Chiller 4 Trane CVHF106FAP L96A00560 Service: Centrifugal Seasonal Startup Initial Site Inspection TechView/KestrelView Connection Oil Level and Temperature Check Test Oil Pump Pre-start Chiller Check Start Chiller Manual Chiller Log Run Service Report from TechView Review Purge Report Review Diagnostics Tech View/KestrelView Connection Service: Centrifugal Midseason Inspection Customer Notification Initial Site Inspection Review Diagnostics Review Purge Report Oil Level and Temperature Check Lock Out Tag Out units with Potentially High or Medium Voltage Starters Remove Lock Out Tag Out and restore power for units with High or Medium Voltage Starters Manual Log with Electronic Device Service: Centrifugal Annual Inspection Customer Notification Initial Site Inspection Review Diagnostics Review Purge Report Purge Maintenance and Operation Oil Level and Temperature Check Lock Out Tag Out units with Potentially High or Medium Voltage Starters Vane Linkage and Oil Valve Lubrication Drain Rupture Disc Vent Line Inspect Starter contactors and resurface as needed Remove Lock Out Tag Out and restore power for units with High or Medium Voltage Starters Test all condenser and evaporator flow switches Pre-Start Chiller check Start Chiller High Side Leak Check Inspection Oil and Filter Analysis/ Replace as needed. Refrigerant Analysis Manual Log with electronic device Service: Condenser Tube Brushing Remove Condenser Head Cover Brush Clean Condenser Head tubes Replace condenser head cover with new O-Rings Acid Cleaning as needed for Eddy Current test preparation Service: Condenser Eddy Current Test Customer notification of Unit Maintenance with report and recommendations to include expected end of life to be provided to VAMC within 30 days of testing. Service: Evaporator Tube Brushing Remove Evaporator Head Cover Brush Clean Evaporator Head tubes Replace Evaporator head cover with new O-Rings Acid Cleaning as needed for Eddy Current test preparation Service: Evaporator Eddy Current Test Customer notification of unit maintenance with report and recommendations to include expected end of life to be provided to VAMC within 30 days of testing. Service: End of Season Inspection. Warranty Contractor must provide written documentation of all manufacture warranty for newly installed equipment as well as a detailed warranty document stating terms and conditions of extended warranty offered by the installer if offered. Workflow Plan The Contractor shall provide a timeline and workflow plan to the COR within 5 business days of award to this contract. Any and all changes or delays to the workflow plan must be immediately addressed with the COR and approved prior to a change being implemented. HOURS OF OPERATION Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays. Federal and National Holidays observed by the VAMC are: National Holidays Federal Holidays New Year's Day Labor Day Independence Day Memorial Day Thanksgiving Day Christmas Day M L King's Birthday Columbus Day President's Day Veterans Day Independence Day Also included would be any other day specifically declared by the President of the United States to be a National Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. SECURITY REQUIREMENTS The Contractor s employees shall wear visible identification and company uniforms, approved by the COR, at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or the COR. The VAMC will not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court. PROTECTION OF GOVERNMENT PROPERTY During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements. DAMAGE Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor s expense. FACILITY CHECK-IN REQUIREMENTS The Contractor shall be required to report to the Facilities Management Office, Bldg 70, Wing E or the Boiler plant, Bldg 112 to log in for services performed under this contract. This check in is mandatory. The FSE shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an Acceptance Signature. If the COR is unavailable, a signed, authorized copy of the report will be sent to the Contractor after the work can be reviewed, if requested or noted on the report. VA Contact Person(s): Telephone Number & Extension: Contractor Provide telephone number(s) to call for your service: Provide name(s) of authorized contact person(s) DEFINITIONS/ACRONYMS Acceptance Signature VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status. Authorization Signature the COR s signature; indicates that the COR accepts work status as stated on the ESR. CO Contracting Officer COR Contracting Officer s Representative ESR Employee/Vendor Service Report A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. FSE Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises. VAMC Department of Veterans Affairs Medical Center GENERAL INFORMATION Smoking Policy Effective January 1, 2019, the Clement J Zablocki VA Medical Center is a smoke free and tobacco free campus. Employees and contractors are not allowed to smoke anywhere on the campus A copy of hospital smoking policy is available upon request. Violation of the VAMC Milwaukee smoking policy may result in worker being removed from worksite for duration of project.

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