The Department of Veterans Affairs Medical Center, VISN 6 Network Contracting Office (NCO), on behalf of Durham VA Medical Center, is conducting market research to determine small business, small disadvantaged business, 8(a), Service Disabled Veteran Owned Small Business (SDVOSB), Woman Owned Small Business or HUBZone's interest for On-Site Surgical Instrument Repair per the attached Statement of Work. The North American Industry Classification System (NAICS) Code for this acquisition is 811219, Size Standard: $20.5 million, and the Classification code is J065. THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. The Government will not pay for any information solicited. Interested parties should submit with their response the following information: 1. Company name and DUN # 2. POC information 3. Business size and socio-economic classification (for example SDVOSB, Woman-owned) 4. Is this item available on FSS Schedule? If so, provide contract #. Please email this information to [email protected] no later than September 20, 2016. Phone inquiries will not be accepted. Statement of Work Service Contract On-Site Service at VA Medical Center, Durham, North Carolina I. Surgical Instrument On-Site Service: The contractor shall provide repair service and preventative maintenance, in full accordance with manufacturer specifications at the VA Medical Center, Durham, North Carolina. A. EQUIPMENT/INSTRUMENTATION: Equipment/Instrumentation to be serviced and maintained includes: 1. All instruments in Surgical instrument trays noted below starting on page 6, onsite repair required. 2. CASE CART REPAIR.(40) WHEEL REPAIR Manufacturer (Blickman) Dimensions H 30 "X36"W X 25"D. Model CCC2 Multipurpose case carts, 18 gauge doors, top 16 gauge, Chassis 11 gauge, bumper channel 14 gauge. Castors 6" diameter (3) swivel (1) directional lock. Onsite repair required. 3. WHEEL REPAIR-CASTORS & ALL WHEEL REPAIRS for Surgical steel back tables, prep stands, mayo stands, ring stands, and kick bucket holders. Onsite repair required. II. Services to be Provided A. REPAIR: Contractor to provide simple repairs as needed for common use instruments and complex repairs may include more specialized instruments such as endoscopic tools, drills, etc. 1. Contractor shall ensure that the equipment functions in conformance manufacturer specifications and the latest published editions of NFPA-99, OSHA, and CDRH. This includes performance standards and specifications of all included equipment. Repair service shall be provided to diagnose and correct equipment malfunctions. Repair shall consist of returning a failed component or system to full operational capacity. Repair service may also include cleaning, adjusting, and/or replacing parts. All required parts will be furnished by the vendor. 2. All repairs will be performed by authorized service personnel in an authorized Service Lab. All completed repairs will be verified by the Operating Room (OR) Nurse Manager or the Chief of Sterile Process Service (SPS) prior to acceptance. If a repair is needed due to damage or abuse that is not covered by the amount previously quoted, the OR Nurse Manager or the Chief of SPS will need to be informed of cost prior to completion of the repair. Damage or abuse may occur when the equipment is handled or used in a manner other than that intended by the manufacturer; failures caused by normal wear and tear are not considered damage or abuse and are covered by the terms of this contract. 1. The Contracting Officer (CO), Contracting Officer's Representative, (COR), or Designated Using Service Representative (DUSR) has the authority to request a service call during contract hours. 2. Preventive Maintenance (PM) inspection shall be provided as needed during the contract period. The contractor shall perform preventive maintenance to correct any equipment malfunctions and assure that the equipment meets or exceeds manufacturer's factory specifications. B. PARTS: 1. The Contractor will provide all replacement parts, except consumable parts and supplies, required to keep equipment performing within the manufacturer's specifications. All replacement parts furnished will be new or factory rebuilt and equal to or exceeding the manufacturer's authorized parts specifications. 2. The Contractor will furnish all parts required in the maintenance/repair of the equipment at no additional cost. The contractor shall not modify the system to facilitate replacement parts which are not identical to the part being replaced unless such modification was developed, approved and released by the equipment manufacturer. Replaced parts will be covered under the contract and remain the property of this medical center. 3. Loaner: If needed and or requested, the Contractor to provide loaner equipment that is comparable to the equipment being repaired. C. Sharpening: Then Contractor will sharpen instruments as identified by the requestor from the OR Nurse Manager or Chief of SPS. Instruments for sharpening will be placed in the designated bin for instruments needing sharpening. Routine sharpening of all sets on a rotating basis will be provided by the contractor D. INSERVICE: In-services will be performed as needed or at the request of the COTR. Topics covered may include but not be limited to proper care, handling and proper cleaning and will be conducted by competent personnel. III. Qualifications: A. The Contractor must have an established business, with an office and full time staff. The staff must include a "fully qualified" technician. "Fully Qualified" is based upon training and on experience in the field. B. The technician shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent technicians. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing any VAMC equipment. The CO and/or COTR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VA equipment. IV. Special Instructions: A. Contractors must go through Rep. Trax (A system has been put in place to monitor/track sales rep and contractors that service the Durham VA. The sale's rep and contractor have to register and meet certain criteria's. If these are not met, they are not allowed to come to this VA.) B. Contractor Check-in: The Contractor's representative will report to OR Nurse Manager or the Chief of SPS, 508 Fulton Street, 4th Floor OR, prior to performance of service. C. Documentation: The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed. Procedures used for PM inspections shall be submitted with each report. In addition, each service representative must at a minimum document the following data legibly and in complete detail: D. HOURS OF COVERAGE: All on-site visits will be performed during the normal VA business hours (7:00 am - 6:30 pm) Monday through Friday, except Federal Holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with the COTR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COTR prior to the initiation of overtime work. E. Labeling and tagging of instruments. Instruments receiving repair, sharpening or determined beyond economic repair should be labeled via an instrument tag identifying legibly instrument name, tray it was taken from and the tray number. This information should be turned into the Chief of SPS or SPS administration located in D2007. F. At the conclusion of each repair or scheduled maintenance visit, the Contractor will provide a written service report indicating the dates of service (including date received at the repair facility and date returned to the Government), the model, serial number, and barcode/ID description of the reported problem, and the services performed and parts replaced. If the repair is caused by damage or abuse this will be specified on the report with associated repair cost, as well as the justification demonstrating damage or abuse. The reports will be delivered to the requesting department head, for signature when work is complete. A copy of this written report should be provided to the Chief of Sterile Processing Services. G. Invoices: Detailed invoices will be submitted monthly or quarterly in arrears as determined at the start of the contract. Invoices must include: purchase order number, contract number, period of service covered/dates, name of Contractor, name of service representative who performed the service, date and time during which services were rendered, VA PO#(s) covering the call, description of problem reported, identification of equipment to be serviced, Itemized description of services performed (including costs of items to be billed), total cost to be billed and Signature of service representative and of VA employee who witnessed service. H. Period of Performance: The period of performance shall be from October 1, 2016 to September 30, 2018. I. No VA sensitive information will be used in the execution of this contract. V. SCHEDULE OF SERVICE: BASE YEAR : AWARD DATE October 1, 2016 through September 30, 2017 Line Item Number Description: Instrument Repair and Sharpening Unit Estimated Quantities 0001 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Approximately 694 individual instruments (See Instrument Listing Below) 0002 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Wheels & Castor repairs for 40 Case Carts 0003 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Wheels & Castor repairs for 18 back tables, 15 mayo stands, 12 double ring stands, 12 single ring stands, 12 prep stands and 9 kick bucket holders OPTION YEAR 1 : AWARD DATE October 1, 2017 through September 30, 2018 Line Item Number Description: Instrument Repair and Sharpening Unit Estimated Quantities 1001 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Approximately 694 individual instruments (See Instrument Listing Below) 1002 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Wheels & Castor repairs for 40 Case Carts 1003 DUR VAMC, 508 FULTON STREET, DURHAM,NC 27705-3897 Set/Ea Wheels & Castor repairs for 18 back tables, 15 mayo stands, 12 double ring stands, 12 single ring stands, 12 prep stands and 9 kick bucket holders Surgical Instrument Trays: Service Tray Qty Dental Arch Bars 2 Dental Dental 2 Dental TMJ Arthroscopy 1 ENT Anterior Commissure Laryngoscope 2 ENT Baha Vista Fix 2 ENT Bipolar Scissors 2 ENT Bowman Probes 2 ENT Brain Lab 3 Piece 1 ENT Brain Lab Instruments 1 ENT Bronchoscopy Emergency 1 ENT Cochlear Advance Bionics 1 ENT Cochlear Implant Specials 2 ENT Dedo Laser Laryngoscope 1 ENT Doppler 4 ENT Dr. Woodard's Specials 2 ENT Ear 3 ENT Ear Med-El Vibrant Sound bridge 1 ENT Endotine Forehead Drill and Twist 1 ENT Esophago Scope 1 ENT Gem Free Flap Coupler 2 ENT Head and Neck 5 ENT Irrigating Bipolar 1 ENT Laryngoscopy Esophagoscopy 6 ENT Laryngoscopy Thirty Degree Lens 1 ENT Laser Fiber Hand piece 2 ENT Lindholm Laryngoscope 1 ENT Mahoney Retractor 3 ENT Maloney Esophageal Dilators 3 ENT Micro Ear Pick 3 ENT Micro Laryngoscopy 1mm 3 ENT Micro Laryngoscopy 2mm 3 ENT Midas Rex 2 ENT Myringotomy 2 ENT Provox TE Puncture 2 ENT Rigid Laryngeal Dilators 1 ENT Septoplasty 4 ENT Sinus Balloon Tray 2 ENT Sinus Endoscopy 3 ENT Sinus Endoscopy Lens and Cord 5 ENT Sinus Shaver 3 ENT Skeeter Drill 4 ENT Stapes Frisch Scissors 2 ENT Stapes Speculum Holder 1 ENT Stryker Micro Drill 2 ENT Syntheses IMF Screw Set 1 ENT Syntheses Mandible Maxilla Facial 1 ENT Tonsil Tray 4 ENT Tracheostomy 4 ENT Triangle Anterior Commissure Laryngoscope 1 ENT Universal Screw Removal 1 ENT Vocal Cord Injection Gun 2 ENT Vocal Cord Metallization 1 ENT Weerda Laryngoscope 2 ENT Wide Mouth Ossify Laryngoscope 1 ENT Zero Degree Micro Lens and Cord 5 ENT Zero Degree Lens and Cord 4 EYE Back Up DSEK Corneal Transplant 2 EYE Corneal Transplant 1 EYE Corneal Transplant DSEK 1 EYE Cryo Probe Cataract 1 EYE Cryo Probe Curved 1 EYE Cryo Probe Straight 1 EYE Endotine Drill 1 EYE Enucleation 1 EYE Extracapsular Cataract 1 EYE Glaucoma 1 EYE Infiniti Phage Hand piece 8 EYE Lacrimal, Intubation and DCR 1 EYE Lacrimal Probes 1 EYE Lid 1 EYE LRI Marker 1 EYE Mayo 1 EYE Millennium Vertical MPC Scissors 1 EYE Muscle 1 EYE Pre-Op Toric Marker 1 EYE Reinverting Operating Lens System 1 EYE Scope Handles 4 EYE Stellar is Fragmentome 2 EYE Vitrectomy Lens Set (Landers) 5 EYE Vitrectomy Retina 4 General 5mm 30 Degree Scope and Cord 1 General 10mm Zero Degree Scope and Cord 1 General Abdominal Fiberoptic Retractors 4 General Amputation 4 General Amputation Saw 3 General Balfour 4th Arm 1 General Basic Anal 3 General Bookwalter Segmented Rings and Straight Bars 1 General Dr. Kumar's Clamp 3 General Dr. Mantyh's Balfour 1 General Dr. Mantyh's Operative Anoscopy 1 General Dr. Siegler's Large Devers 1 General EEA Seizers 1 General Endoscopic Fast Clamp 2 General Extra Long Instruments 4 General Extra Long Wolf Laparoscopic Instruments 3 General Fiberoptic Rectal Retractor 5 General Hoyt Clamps 1 General ILA 100 Stapler 1 General Intermediate 11 General Intestinal Clamps 3 General Laparoscopic Lens (5mm & 10mm Scope & Cord) 1 General Major Tray 10 General New Bookwalter #1 3 General New Bookwalter #2 3 General Old Bookwalter 2 General PIA ILA 100 Staplers 1 General Retractor 6 General Storz Princeton Laparoscopic 3 General Thompson Abdominal Retractor 1 General Thyroid 4 General Wolf Laparoscopic 2 GYN 5mm Zero Degree Scope and Cord 1 GYN Basic Vaginal 3 GYN D&C 3 GYN Hysteroscopy 2 GYN Laparoscopy 1 GYN Laparotomy 3 GYN Resectoscope 1 GYN Sullivan O'Connor Retractors 1 GYN Vaginal Laser 1 GYN Vaginal Retractors and Speculums 2 GYN Wolf Laparoscopic 3 Neuro Adamson Crani Specials 2 Neuro Aneurysm Silver and Gold Clips 1 Neuro Aneurysm Titanium Clips 1 Neuro Brain Lab Cranial 1 Neuro Brain Lab Frameless Biopsy 1 Neuro Craniotomy 4 Neuro Craniotomy Specials 2 Neuro Craniotomy Tear Drop Suction Tips 2 Neuro Cusa 2 Neuro Deputy Pipeline Discectomy 1 Neuro Deputy Standard and Large Cervical Bone Graft 1 Neuro Deputy Standard Cervical Bone Graft 1 Neuro Frameless DBS 1 Neuro Fukushima Retractor 2 Neuro Fusion 1 Neuro Gottfried Spine Specials 2 Neuro Hand 4 Neuro Karlin Cervical Curette 1 of 2 1 Neuro Karlin Cervical Curette 2 of 2 1 Neuro Karlin Crank Retractor 1 Neuro Karlin Lumbar Curette 1 of 2 1 Neuro Karlin Lumbar Curette 2 of 2 1 Neuro Kihlstrom 2 Neuro KLS Martin Screw Removal # 1 1 Neuro KLS Martin Screw Removal # 2 1 Neuro Laminectomy 7 Neuro Laminectomy Retractor 5 Neuro Lorenz Plating System 2 Neuro Lumbar TraK 1 Neuro McCullough Retractor 5 Neuro Medtronic Cranial Fixation System 1 Neuro Micro Specials 2 Neuro Midas Rex Crani Drill 2 Neuro Midas Rex Spine Drill 4 Neuro O-Arm NAV Disc Removal Endplate Prep Instruments 1 Neuro O-Arm Navigated Vertex Max Cannulated Drill Guide Set 1 Neuro O-Arm Spine Navigation Instruments 1 Neuro O-Arm Stealth Station CD Horizon Legacy Taps & Drivers 1 Neuro O-Arm Stealth Station CD Horizon Solaria Taps & Drivers 1 Neuro O-Arm Stealth Station NAV Lock Instrument Set 1 Neuro O-Arm Stealth Station Spine Referencing 1 Neuro O-Arm Stealth Station Universal Drill Guide 1 Neuro Old Buzz Bipolar Forceps 1 Neuro Osteoma Plating System 1 Neuro Phantom Cervical Detractor Retractor 2 Neuro Radionics DREZ 1 Neuro Radionics Levine Cordotomy 2 Neuro Radionics Nerve Block 2 Neuro Radionics TIC Thermistor 1 Neuro Radionics TIC Thermocouple 1 Neuro Ruggles Curettes 4 Neuro Shadow line 1 Neuro Silver glide Crani Bipolar Forceps 3 Neuro Silver glide Keyhole Bipolar Forceps 1 Neuro Stereotactic Arc Frame 1 Neuro Stereotactic Biopsy Needle Kit 1 Neuro Stereotactic Guide 1 Neuro Stereotactic Start Up Kit 2 Neuro Stryker Elite Crani Drill 2 Neuro Stryker Elite Spine Drill 4 Neuro Stryker Maestro Pneumatic Drill 3 Neuro Stryker QuikDrive 1 Neuro Suction Tip 4 Neuro Syntheses Plating System 1 Neuro TPS Drill 2 Neuro TraN sphenoidal 1 Neuro TraN sphenoidal Dissector Curette Set 1 Neuro Ventriculostomy 1 OH Bring Back Tray 2 OH CE Magna Ease Premont Aortic Valve Seizers 1 OH CE Magna Mitral Ease Valve Seizers 1 OH Cosgrove Retractor 1 OH Deep Ankeny 1 OH Endoscopic Vein Harvesting 3 OH Freestyle Aortic Valve Accessories 1 OH Medtronic Flow Probe 2 OH Medtronic Freestyle Aortic Valve Seizers 1 OH Medtronic Mosaic Aortic Seizers 1 OH Medtronic Mosaic Mitral Valve 1 OH Mitroflow Aortic Mitral Seizers 2 OH On-X Aortic Mitral Seizers 1 OH Pioneer Sternal Cable 2 OH Retractors 3 OH Rultract Retractors 2 OH Saw & Paddles 3 OH Specials 3 OH St. Jude Mechanical Seizers 1 OH St. Jude Medical Tailor Annulopasty Ring Seizers Set 1 OH St. Jude Regent Mechanical Heart Valve Seizers 1 OH St. Jude Saddle Ring Seizers 1 OH St. Jude Sequin Ring Seizers 1 OH St. Jude Tissue Valve Seizers 1 OH Sternal 4 OH Valve 1 Ortho 2.3mm Wrist Scope 4 Ortho 2.7mm Ankle Scope 1 Ortho 4.5mm Lateral Distal Femur Locking Plates Set 1 Ortho Acutex ACL Drill Guide System 1 Ortho Acutex Meniscal Stitcher Set 1 Ortho Anthrax Oats 1 Ortho Anthrax Shoulder Repair 4 Ortho Base Instrument Set 1 Ortho Basic Arthroscopy 4 Ortho Basic Orthopedic 4 Ortho Bone Holding Clamps 1 Ortho Bone Mill 2 Ortho Bruns Curettes (Small) 2 Ortho Bruns Curettes (Large) 4 Ortho Cannulated Screw Instrument and Implant and Implant Set 1 Ortho Cement Injector 2 Ortho Charlotte Reamers 1 Ortho Dall Miles Cable System 1 Ortho DeMayo Knee Holder 3 Ortho Distal Femur Targeted Instruments 1 Ortho Dr. Hey's 1 Ortho Dr. L's Specials 2 Ortho Dr. Wellman's Hip Tray 2 Ortho Femoral Head and Stem Extractor 1 Ortho Flexible Osteotomy 1 Ortho Graft Prep Station 1 Ortho Guhl Ankle Detractor 1 Ortho Hand 2 Ortho Hand Osteotomies 2 Ortho Hip Retractor 2 Ortho Hip Revision 1 Ortho Hip Scope Instruments 1 Ortho Iliac Crest Bone Graft 1 Ortho Knee Staple 1 Ortho Kolbe Retractor 2 Ortho Lambotte Osteotomies 6 Ortho Large Fragment Forceps Set 1 Ortho Micro Hand 1 Ortho Midas Rex 2 Ortho Mini Fragment Instrument and Titanium Implant 1 Ortho Mitek Cuft Tack 1 Ortho Mitek Express 1 Ortho Mitek GII and Super Arches 1 Ortho Mitek Rapid Loc Meniscal Repair 1 Ortho Mitek Tap and Awl 1 Ortho Mooreland Chisels 1 Ortho Mooreland Hip Revision 1 Ortho New Small Frag 2 Ortho Old Small Frag 1 Ortho Operative Arthroscopy 4 Ortho Orthopedic Shoulder 4 Ortho Periloc Forceps 1 Ortho Podiatry 1 Ortho Retro Button 1 Ortho S&N Flexible Reamers 1 Ortho S&N Small Fragment 2 Ortho Screwdriver 1 Ortho Small Joint Arthroscopy 1 Ortho Small Joint Scope 1 Ortho Steadman Awls 1 Ortho Stryker Arthroscopy 5 Ortho Stryker Mini Arthroscopy 1 Ortho Stryker Saw Drill System 5 5 Ortho Stryker Saw Drill System 6 2 Ortho Stryker Shaver 4 Ortho Stryker TPS 4 Ortho Syntheses Flexible Reamers 1 Ortho Syntheses Small Fragment Instrument & Titanium Implant Set 1 Ortho Traction Tower 1 Ortho Trigen InterTAN 2 Ortho Warren Retractor 1 Ortho Wright Bone BX 1 Ortho Extract All 1 Ortho Extract All Stripped Screw Extractor Set 1 Ortho Zimmer Cable Ready 1 Ortho Zimmer Intramedullary Reamers 1 Plastics Blepharoplasty 1 Plastics Dermatome 3 Plastics End brow 1 Plastics Facelift 1 Plastics Fiberoptic Retractors 1 Plastics Liposuction 2 Plastics Mayo 4 Plastics Mesher 2 Plastics Micro 2 Plastics Retractors 1 Plastics Rhinoplasty 1 Thoracic Camera 3 Thoracic Decortication 1 Thoracic Mediastinoscopy 2 Thoracic Thoracotomy 4 Thoracic Thoroscopy 3 Thoracic VATS 1 Urology 7 Degree Ureteroscopy 1 Urology 12 Degree Scopes 6 Urology Albarin Bridge 1 Urology Cameras 4 Urology Cusa 1 Urology Cyber wand 2 Urology Cysto 6 Urology Cystoscopy 3 Urology Direct Vision Urethrotomy 1 Urology DVIU 2 Urology Flexible Ureteroscopy 4 Urology Implant Specials 2 Urology Intuitive Robotic 3 Urology Monopole Resection 6 Urology Nephroscope PNL 2 Urology Olympus Cysto Scopes 8 Urology Olympus Long Resection 1 Urology Olympus Nephroscope 2 Urology Overwire Sound 1 Urology Perineal 1 Urology PK Bipolar Resection 3 Urology Rigid Ureteroscopy 1 Urology Robotic Laparoscopy 3 Urology Robotic Lens 3 Urology Segmented Ring 1 Urology Semi-Rigid Ureteroscopy 4 Urology Specials 2 Urology TUR Basin Set 10 Urology Van Buren Sounds 4 Vascular Atrium Tunneled 3 Vascular A-V Fistula 4 Vascular C-V 4 Vascular Dr. McCann's PV 2 Vascular Gore Tunneled 1 Vascular In-Situ 2 Vascular Kelly Weck Tunneled 1 Vascular Minor 5 Vascular Omni Fast Retractor Set 1 Vascular Omni Retractor Set 1 Vascular Specials 1 Vascular Thompson Retractor 2 Delivery: A. Point of Contacts: Contracting Officer's Technical Representative (COTR): Anna Maria Cox, Inventory Management Specialist - Telephone - 919-286-0411 ext. 5935. B. Designed Using Service Representative (DUSR): Tyke S. Stewart, Nurse Manager - Telephone - 919-286-0411, ext 7139, Paul Marcoccia, Chief, SPS - Telephone 919-286-0411 ext. 6460. C. Pick up and return: All equipment will be picked up and dropped off in the OR Nurse Managers office and/or Central Sterile Department. Upon pickup of the equipment, the contractor will provide an "Equipment Service Sheet" to the requesting department head and will forward a copy to the COTR for their records. Upon delivery of the equipment, the contractor will provide a repair summary to the requesting department head. D. All site visits will be done on mutually agreed upon schedule.

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