Request for Information
The government is looking for interested and capable contractors to complete the requirement described here-in. Please see the Statement of Work below for additional details from page 1 through 6.
If there are any questions/comments, please contact me via email:
Megan R. Wallace / Contracting Officer
[email protected]
A. GENERAL:
1. The contractor shall provide all management, tools, supplies, equipment, transportation, and labor to develop and implement a preventative maintenance and repair plan for the janitorial equipment used by the Environmental Management Service (EMS) of VA Central Ohio Healthcare System Columbus, Ohio. (SEE ATAHCMENT A for list of equipment)
2. LOCATIONS OF SERVICES PROVIDED: location of the equipment to be maintained is VAACC Columbus, 420 N. James Rd, Columbus, OH 43219.
3. WORK HOURS:
Normal Work Hours: The service schedule will be developed between the contractor and Contractor s Technical Representative (COTR) prior to any service being performed.
National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.
SPECIFICATIONS:
1. The contractor shall conform to all federal, state, and local regulations governing the maintenance plan requiring approval by the COTR prior to implementation.
Contractor s maintenance plan requires but is not limited to the following tasks:
Inspects EMS equipment listed on attached schedule to evaluate condition.
Service of equipment covered by contract in a manner that ensures the optimal operating performance and maximum service life of VA equipment.
Performs all maintenance services recommended by the manufacturer of the equipment.
Provide parts order list and labor estimate for repairs outside of scope of contract. Repairs outside of the scope of the contract are not to be initiated until approved by the COTR or Contracting Officer.
C. CALL BACKS:
EMERGENCY CALL BACK: The Contractor shall call back within 24 hours after receipt of notification by the Contracting Officer or his/her designee, to correct an emergent condition. This call back service shall be accomplished at no additional charge to the Government.
NON-EMERGENT CALLS: Contractor shall report non-emergent calls within time frame mutually agreed with COTR for non-scheduled repairs without additional charge to the Government.
D. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to COTR in EMS Department on scheduled days for any instructions prior to starting service. Contractor will submit a written report of all activities following each visit, with the signature of the COTR or designee responsible.
STORAGE OF CONTRACTOR OWNED MATERIALS:
Storage of materials or contractor owned equipment on VA property is prohibited without the written approval of the COTR.
QUALITY ASSURANCE:
Performance Objective
Performance Threshold
All emergency complaints will be addressed and corrected within 24 hours. Non-emergent complaints will be addressed and corrected within 5 work days.
Failure to meet prescribed timeframes shall not exceed 2 times per quarter.
I. REQUIRED CONTRACTOR REPORTING:
After each service (scheduled or non-scheduled) contractor personnel will submit documentation including but not limited to:
The name and address of the individual who performed the service.
The nomenclature, model number and serial number of the equipment serviced.
The date and time of service.
Any parts replaced and the labor hours spent.
The contractor is responsible for supplying, completing and submitting all reports required or requested by VA, Federal, State or local ordinances, which pertain to any duties contained in the contract.
J. CONTRACTOR PERSONNEL BADGES AND PARKING:
1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.
2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COTR or designee at the end of each pick up process.
3. The contractor shall be required to comply with all security policies/requirements of the VACOHS Columbus. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.
4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR.
5. The VACOHS Columbus does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance.
K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.
In the event of an emergency, contractor services may be stopped and rescheduled at
no additional cost to the government.
Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee.
ATTACHMENT A LIST OF EQUIPMENT TO BE SERVICED
TAG #
EQUIPMENT
EQ ID#
Make
Model
Serial #
Frequency
3
Burnisher, Battery
17841
Tennant
9003538
900353-0404991
Monthly
4
Burnisher, Battery
17842
Tennant
9003538
900353-1040989
Monthly
5
Burnisher, Battery
17843
Tennant
9003538
900353-0405425
Monthly
6
Burnisher, Battery
17844
Tennant
9003538
900353-0404994
Monthly
7
Burnisher, Battery
17845
Tennant
9003538
900353-0404993
Monthly
8
Burnisher, Battery
17846
Tennant
9003538
900353-0404990
Monthly
9
Burnisher, Battery
17847
Tennant
9003538
900353-0404998
Monthly
10
Burnisher, Battery
17848
Tennant
9003538
90035310405424
Monthly
11
Burnisher, power cord
18211
Tennant
2370
100015-0411851
Monthly
12
Burnisher, power cord
18212
Tennant
2370
100015-0411853
Monthly
13
Burnisher, power cord
19169
Tennant
2370
100015-0411863
Monthly
14
Burnisher, power cord
19170
Tennant
2370
100015-0412479
Monthly
15
Burnisher, power cord
20322
Tennant
2370
10015-10412470
Monthly
16
Burnisher, power cord
20417
Tennant
2370
10015-10412471
Monthly
18
Extractor, walk behind
18058
Tennant
1260
100055-0406850
Semi-annual
19
Extractor, walk behind
18059
Tennant
1260
100055-0405326
Semi-annual
52
Vacuum, Wet/Dry
18062
Tennant
Typhoon
608817-0405629
Monthly
53
Vacuum, Wet/Dry
18063
Tennant
Typhoon
608817-0406492
Monthly
58
Vacuum, Wet/Dry
18353
NSS
800806
3868435
Monthly
59
Scrubber, Automatic
18358
Tennant
T3
900357-1049248
Monthly
60
Extractor, Canister
18359
Tennant
EX-CAN-15-HPH
900762-0491158
Monthly
81
Vapor-Steam Cleaner
18797
Goodway
GVC-1750V
00056
Monthly
82
Vapor-Steam Cleaner
18798
Goodway
GVC-1750V
00059
Monthly
83
Scrubber, Riding
19191
Tennant
T7
T7-10536795
Monthly
84
Scrubber, Riding
19192
Tennant
T7
T7-10526794
Monthly
85
Scrubber, Walk-Behind
19189
Tennant
T5
T5-10527323
Monthly
86
Scrubber, Walk-Behind
19190
Tennant
T5
T5-10527322
Monthly
87
Carpet Agitator
20594
Duplex
Duplex 92
47149
Monthly
88
Power Washer
19827
Goodway
GPW-1400-60
002002
Semi-annual
94
Scrubber
20597
Square Scrub
EBG-20Q
48N6257
Monthly
97
Scrubber
20724
Square Scrub
EBG-20Q
48N6288
Monthly
98
Carpet Agitator
21037
Duplex
Duplex 92
48010
Monthly
103
Burnisher
20408
Tennant
9003538
010642096
Monthly
104
Vacuum, Wet-dry
22704
NSS
Colt
36929713
Monthly
106
Scrubber, Walk-Behind
22897
Tennant
T5
T5-10655520
Monthly
107
Scrubber, Walk-Behind
23228
Tennant
T3
900357-10663106
Monthly
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Bid Protests Not Available