DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Keysight FieldFox Analyzers FA568224Q8012

26-Feb-2024

7-Mar-2024

Requirement Title: Solicitation Number: Solicitation Issue Date: Response Deadline:

Point(s) of Contact:

0300 PM CET

no later than

SKINNER, BRANDON, SSGT, USAF [email protected]

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures (FAR Part 13)

3. This solicitation document and incorporated provisions and clauses are those in effect through:

23-Feb-2024

22-Jan-2024

Federal Acquisition Circular

2024-03

Defense Federal Acquisition Regulation Public Notice

Department of the Air Force Federal Acquisition Circular       7-Jul-2023

4. The North American Industry Size Classification (NAICS) code associated with this requirement is 334515

Description:

The United States Air Force (USAF) anticipates awarding a single Firm Fixed Priced (FFP) Purchase Order for three (3), N9915A FieldFox 9 GHz Microwave Analyzer and applicable components capable of meeting this solicitation's specifications, outlined in Attachment 3 - Requirement Specifications. Additionally, the Government requires delivery to AVIANO AIR BASE, ITALY either directly or via consolidation point. This is a brand name requirement, as identified in attachment 4: Brand Name Justification. All quotes must adhere to this solicitation in its entirety to include attachments/amendments as applicable.

Required Delivery Date: 12 - 14 Weeks After Receipt Of Order (ARO)

Place of Performance | Delivery:

Shipping FOB Destination Aviano Air Base, Italy, 33081

Set-aside:

No Set-asides used.

Please indicate the Proposed Delivery Date:                           

Line Item

Description

Quantity

Unit

Unit Price

Extended Price

0001

N9915A FieldFox 9 GHz Microwave Analyzer & components

3

Ea

0002

Shipping to Aviano Air Base, Italy

1

Ea

Requirement Information

General Information

Combined Synopsis/Solicitation

Company Name:

Name and Title of Representative:

Phone / Email:

Discount Terms:

Cage Code:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023).

Addendum to FAR 52.212-1.

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

Submitting your quote: Submit quotations to the office specified in this solicitation and before the exact time specified in this solicitation. Questions may be submitted no later than five (5) days of the solicitation close date.

Submission deadline: All quotes must be submitted to the following email addresses no-later-than 04 March 2024 by 3:00 P.M. Central European Time (CET):

[email protected]

Content of Quote: Submitted quotes must include a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. A general statement of compliance or restatement of the requirement specifications is insufficient. Vendor is responsible for ensuring the quote provided addresses each specification listed in this solicitation. Descriptive literature information such as illustrations, drawings, or a clear reference, such as website information must be made readily available to the Contracting Officer. The Contracting Officer is NOT responsible for locating or obtaining any information not identified in the quote and literature. The Government intends to make an award without discussion; to this end, if a quote does not clearly demonstrate technical compliance and/or does not comply with every requirement contained within this solicitation, the quote will not be considered for award.

NOTE: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by addendum.

Determination of Contractor Responsibility. All vendor must be registered in the System for Award Management (SAM.gov) at the time of quote submittal. If a vendor is in the process of registering and/or re-validating Representations & Certifications at the time of quote submittal, contact the Contracting Officer prior to the close of the solicitation with all supporting documentation.

Issuance of Purchase Order. The Government intends to issue a single Firm Fixed Price Purchase Order to the vendor that provides the most advantageous quote to the Government. The Contracting Officer may reject any or all quotes. The Contracting Officer will make an award to the vendor whose quote represents the best overall value to the Government in accordance with the Evaluation Criteria specified in the Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Instructions to Quoters

Vendor Information

Combined Synopsis/Solicitation

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference.

Addendum to FAR 52.212-2.

IAW FAR 12.301(c)(2) and the procedures stated in FAR 13.106-2, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government, price and other factors considered.

Evaluation Procedures: This will be a Lowest Price Technically Acceptable (LPTA) evaluation. Award may only be made to a responder who is deemed responsible in accordance with FAR 9.1, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required under the Addendum to FAR 52.212-1, Instruction to Offerors, of this solicitation), based on the evaluation factors/subfactors, and to represent the lowest price technically acceptable quote. The following factors shall be used in a comparative evaluation:

1) Price: At a minimum the CLINs structure outlined in the solicitation shall be completed. The proposed price shall be submitted in

U.S. Dollars and inclusive of supply, shipping and delivery, installation, setup, and training. The Unit Price must be rounded to the second decimal.

2) Technical Compliance. Quotes will be evaluated based upon how well they adhere to this solicitation's specifications via submitted technical documentation and will be rated on an Acceptable/Not Acceptable basis. If no technical documentation is provided the proposal will be deemed unacceptable and/or unresponsive.

******************************************************************************************************

- TECHNICAL RATINGS -

Acceptable: Quote clearly meets the minimum requirements of solicitation

Not Acceptable: Quote does NOT clearly meet the minimum requirements of the solicitation

******************************************************************************************************

Only quotes deemed “Responsive” shall be evaluated. All responsive quotes received will be first evaluated by Technical Acceptability and then for Price. The technical evaluation team will evaluate quotes on an Acceptable/Not Acceptable basis. After evaluation, the lowest priced technically acceptable quote will be selected for award.

The Contracting Officer further reserves the right to conduct price realism to determine whether quotes are so low/high they reflect a lack of technical understanding by the quoter. If deemed necessary, the Contracting Officer shall reject any quote that is deemed unrealistically low/high.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

Attachment 1: Provisions and Clauses

Attachment 2: Instructions to Offerors (FAR 52.212-1) Attachment 3: Requirement Specifications

Attachment 4: Brand Name Justification

Attachments | Other

Evaluation Criteria