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This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, utilizing simplified acquisition procedures as authorized by FAR 13.5 and supplemented with additional information included in this notice and its attachments. This announcement and its attachments constitutes the only solicitation; quotes are being requested and no other written solicitation will be issued.
The solicitation number for this procurement is 12405B21Q0084 and is issued as a Request for Quote (RFQ). The U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), Southeast Area (SEA) intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).
The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 dated March 10, 2021.
This solicitation is Total Small Business set-aside. The associated North American Industry Classification System code (NAICS) is 561621 and the size standard is $22.0 Mil. The Government intends to award a firm-fixed price contract.
The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be made using the best value approach. The Government anticipates award of a contract resulting from this solicitation to the responsible quoter whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance, and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote represents the best as a whole. The Government has the discretion to accept other than the lowest priced quote that provides additional benefits. The following factors shall be used to evaluate quotes:
(i) Factor 1: Technical Capability
(1.) The quoter shall submit their technical approach and demonstrated experience/evidence of ability to successfully perform the installation of the Lenel ePACS and security system solutions. Submit a list of all qualified key personnel and information, such as resumes and the Lenel Authorized partner (VAR) or subcontractor that is a Lenel VAR.
(2.) Technical capability of the solution offered to meet the Government requirement shall be evaluated based on an evaluation of the Technical Capability Factor.
(3.) Quoter shall meet all the requirements in RFQ and submit documentation to verify.
(ii) Factor 2: Past Performance
(1.) Past performance shall provide adequate information describing the quoter previous experience in providing Lenel ePACS and security system solutions to the Federal Government. The quoter shall also list at least three contracts performed in the past three years from issue date of this RFQ that are of the same magnitude and complexity of this project. In addition, the Government may solicit past performance on contracts not listed by the quoter. If a quoter does not have any past performance information to submit as the entity under which the quote is being submitted, then the quoter should submit past performance data identified above under which the quoter’s key personnel have worked. The quoter’s quote will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past projects. The Government may choose to evaluate publicly available reports. The Government may use present and/or past performance data obtained from a variety of sources. The information gathered for past performance may also be used in the responsibility determination.
(iii) Factor 3: Price
(1.) Price will be evaluated in order to determine if it is reasonable, in accordance with FAR Parts 13.106-3. Quotes should be sufficiently detailed to demonstrate their reasonableness, this includes, but is not limited to, being broken out to show material & labor costs (both by quantity and unit price), overhead, G&A, etc.
Technical and past performance are more important when compared to price.
A site visit has been scheduled for July 27, 2021, there will be an morning session at 9:30 a.m. Central and an afternoon session at 1:30 p.m. Central.
Participants will meet at:
141 Experiment Station Road
Stoneville, MS 38776
Pre-registration to attend the site visit is required no later than July 26, 2021 at 2:00 p.m. Central. Pre-register by email notification to Nicholas Langley, [email protected]. Provide names of personnel to be in attendance, limited to two individuals per firm and indicate which site visit session you plan to attend. Please be prepared to wear a face mask and practice appropriate social distancing at the site visit.
All questions pertaining to this solicitation, including questions that arise during a site visit, must be submitted via email to [email protected] by 2:00pm (ET) on July 29, 2021. Questions/answers discussed at the site visit will notbe binding unless submitted in writing and incorporated into the RFQ by amendment.
Quotes are due on August 06, 2021 at 2:00 pm (ET) and shall be sent by email. Quotes shall be good for 60 calendar days after close of RFQ.
QUOTE SUBMISSION INFORMATION: Quote submissions should include, but is not limited to, the items below:
i. Company Name
ii. Company Address
iii. Company Point of Contact Name
iv. Contact Phone Number and E-mail Address
v. Description of Services/Price (include contract number)
vi. Period of Performance
vii. If applicable, explanation of any problems or delays encountered
7. Completed FAR 52.204-24 Declaration (not required if updated FAR 52.204-26 (Oct. 2020), has been completed in SAM Record).
Quoters should check the Government Point of Entry (presently sam.gov) often for any RFQ attachments and amendments.