This is a Sources Sought and Request for Information (RFI) only. This is not a solicitation announcement, nor is it a Request for Proposal (RFP). This request does not obligate the Government in any contact award. The Government will not pay for the provision of any information, nor will it compensate any respondents for the development of such information. Response to this notice is strictly voluntary and will not affect any firm's ability to submit a proposal if and when a solicitation is issued.

The U.S. Army Corps of Engineers (USACE), Pittsburgh District is conducting market research to identify potential sources to provide maintenance services for existing YSI Brand Water Quality Sondes and Meters.

Description of Requirement:

The Water Quality Unit requires maintenance for existing YSI brand water quality sondes and meters.
These monitoring devices support a core mission of the Pittsburgh District and are a central component of water quality monitoring at every site, every time the water quality team conducts field monitoring. Water quality data collected by these units are utilized to document seasonal lake stratification patterns, identify algal blooms, and characterize impaired areas. A maintenance contract is necessary to assure continuous and accurate operation of these essential monitoring devices.

Existing equipment consists of following:

11 ea: YSI 6 Series Sondes
6 ea: YSI EXO2 Sondes
5 ea: YSI 650MDS Handheld Meters
4 ea: YSI EXO Handheld Meters
1 ea: YSI Pro DSS Sonde and Handheld Meter

Services:

Part One: DIAGNOSTICS AND REPAIR SERVICES OF WATER QUALITY SONDES

Provide diagnostic/evaluation services for the water quality sondes as well as the labor to repair or replace worn or defective parts. Some cleaning will be necessary to assess serviceability. Return repaired or refurbished instruments in a clean condition so that District technical staff can assess exterior condition of the sondes.

Labor will consist of no less than the following:

a. Diagnostic check to include firmware updates, circuitry, memory, main board, analog boards, sensor tolerances (ensures sensors are serviceable), and calibration check of sensors.
b. Replace O-rings, epoxy, and small parts.
c. Depth, Optical D.O., ORP, and Conductivity sensor functionality test at one point (if applicable).
d. Temperature (one cold / one hot, not a room temperature), Total Algae - Bluegreen algae / phycocyanin, Turbidity, Chloride sensor functionality tests at two points (if applicable).
e. pH and Nitrate sensor functionality tests at 3 points (if applicable).
f. Replacement of optical sensor quad seals (if applicable).
g. All Labor to replace all parts covered in Part Two of this contract (this does not include the part price)
h. Provide a written repair estimate by e-mail or fax. Estimate will list required repair parts from the repair parts list (CLIN 0002 for the base year and CLIN 0004 and CLIN 006 for the option years), a list of parts not on the parts list in CLIN0002/0004/006, and additional repair costs not already covered.
i. 6 month warranty on labor and one year warranty on parts.
j. 10 business days turn around on diagnostics plus an additional 10 business days to complete authorized repair.

Part Two: PARTS LIST FOR REPAIR OF WATER QUALITY SONDES

This section is a list of the most common components for the water quality sondes and their peripherals. Depending on the problem or repair requirements.

YSI 6 Series Sondes (11 each):
Part Number Description
068259-01 Sonde body assembly, shallow depth (Model 6820, with PCB and depth sensor, ce versions )
068296 Connector assembly, Sonde body (Model 6820, ce versions )
655651 Bulkhead Assembly, 6820/6920 V2-2
6560 Temperature/conductivity sensor
6565 pH/ORP Sensor
6150 ROX optical dissolved oxygen sensor w/self-cleaning wiper
6136 Turbidity sensor w/ self-cleaning wiper
6025 Chlorophyll sensor w/ self-cleaning wiper
6131 Blue-green algae (Phycocyanin) sensor w/ self-cleaning wiper
6882 Chloride sensor, fresh water use only

YSI EXO2 Sondes (6 each):
Part Number Description
119088-01 Battery compartment assembly for EXO2 sondes, non-vented
119089 Battery tube with endcap assembly for EXO2 sondes
119087 Buklhead connector assembly for EXO2 sondes
119084-01 Bulkhead tube for EXO2 sondes
119092 Flexible board assembly for EXO2 sondes
119093 Main board assembly for EXO2 sondes
119094 PowCom board assembly for EXO2 sondes
599303 Sonde body assembly for EXO2
119080 Battery springs kit for EXO sondes
119085-02 Depth sensor assembly for EXO1 and EXO2 sondes, non-vented, medium
119073 PCB connector body wiper assembly for EXO sondes
119070 Wiper motor assembly kit for EXO sondes
119072 Wiper seal kit for EXO sondes
119071 Wiper shaft seal cap and seal kit for EXO sondes
599040-66 EXO field cable, 66m
599870-01 EXO conductivity/temp sensor
599706 EXO unguarded pH/ORP sensor
599100-01 EXO optical dissolved oxygen sensor
599101-01 EXO turbidity sensor
599102-01 EXO freshwater total algae sensor (chlorophyll & phycocyanin)
599090-01 EXO2 central wiper
599810 EXO USB adapter
599667 EXO2 sonde guard kit
599316 EXO2 calibration & storage cup
Tune-Up EXO Tune-up YSI EXO water quality sonde, includes all repair labor

YSI 650MDS Handheld Meter (5 each):
Part Number Description
116507 Board assy, low memory, barometer (model 650-03)
600020 Display kit, 556/650
116502 Case assy, front, (model 650 with keypad)
116501 Case assy, rear(model 650)
116505 Battery lid assy, models 550A/556/650, w/gasket & screws

EXO Handheld Meters (4 each):
Part Number Description
119098 Auxiliary board assembly for EXO handheld
119099 Battery cover assembly for EXO handheld
119100 Display for EXO handheld
119096 Front case assembly for EXO handheld
119097 Mainboard assembly for EXO handheld
119095 Rear case assembly for EXO handheld
Tune-Up EXOHH Tune-up YSI EXO handheld display, includes all repair labor

YSI Pro DSS Sonde and Handheld Meter (1 each):

The interested contractor shall be able to also affix a permanent water proof sticker to the original equipment manufacturer (OEM) equipment including the date and serial number of the overhaul or refurbishment. The date and serial numbers shall be permanently marked and chemical resistant. Proper markings allow the equipment manager to quickly identify units that are serviceable and or overhauled. Additionally, some instruments have unreadable labels and need replacement.

Interested and capable sources are requested to provide complete responses to the information below to [email protected] no later than 3:00 pm (EST) on March 20, 2017.

Interested sources must provide the following information:

(1) Company name and address
(2) Company point of contact, telephone number and email address
(3) Company cage code
(4) Company business size, to include designation as large business, small business, HUBZone,
8(a), Services Disabled Veteran Owned Small Business, Small Disadvantaged Business, or
Woman-Owned Business
(5) Details of the company experience and/or capability in providing maintenance services on the listed YSI Brand Water Quality Sondes and Meters.

For training on how to do business with the US Army Corps of Engineers Pittsburgh District, please click on the link below. This training class provides essential awareness training which covers post-award requirements and expectations from contractors and may be helpful to small businesses when making their bid-no bid decision.

Click here: http://www.lrp.usace.army.mil/Portals/72/docs/SmallBusiness/Solving%20the%20Mystery%20-Understanding%20USACE%20Pittsburgh%20Contracting%20Process.pptx

Bid Protests Not Available