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Federal Bid

Last Updated on 27 Apr 2019 at 8 AM

Combined Synopsis/Solicitation

Location Unknown

Maintenance Service Contract for Illumina MiSeq and NextSeq

Solicitation ID 75N91019Q00037

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Posted Date 04 Apr 2019 at 11 AM

Archive Date 27 Apr 2019 at 5 AM

NAICS Category

Product Service Code

Set Aside No Set-Aside Used

Contracting Office National Cancer Institute, Office Of Acquisitions - Shady Grove

Agency Department Of Health And Human Services

Location United states

Kimesha Leake

Contracting Officer

[email protected]

Phone

2402765669

None

Contracting Officer

[email protected]

Phone

2402766561

BASIS FOR AWARD:

Selection of an offeror for award will be based on an evaluation of proposals against four factors. The factors, in order of importance are: Technical Capabilities, Personnel Requirements and Organizational Experience, Past Performance and Price. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. However, cost/price may become a critical factor in source selection in the event that two or more offerors are determined to be essentially equal following the evaluation of all factors other than cost/price. The process described in FAR 15.101-1 may be employed, which permits the Government to make tradeoffs among cost or price and non-cost factors to consider award to other than the lowest price offer or other than the highest technically rated factor. The Government intends to make an award to the offeror whose proposals provide the best overall value to the Government.

The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs set forth in the Combined Synopsis/Solicitation. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of the requirements of the Combined Synopsis/Solicitation. Offerors must submit information sufficient to evaluate their proposals based on the detailed factors listed below.

The Evaluation Process:

The Government will award a contract resulting from this quotation to the responsible Contractor whose quote conforming to the quotation will be the most advantageous to the Government, price and other factors considered. The following evaluation factors shall be used to evaluate the prospective contractors and are listed in order of importance.

1. Technical Capabilities (60)

2. Personnel Requirements and Organizational Experience (40)

3. Past Performance

4. Price

TECHNICAL EVALUATION CRITERIA:

1. Technical Capabilities: (60 points):

· The Offeror will be evaluated by the quality and reasonableness of the proposed technical plan as evidence of understanding of the scope, purpose, and complexity of the requirements as described in the Statement of Work (SOW). The plan must be in enough detail that someone with a rudimentary knowledge of the subject would be able to understand the offeror's ability to perform the work. The proposed technical plan shall demonstrate the following:

o Must show evidence that previous preventive maintenance and repair work performed for at least two (2) past clients with MiSeq and NextSeq 500 systems meets the standards of the Government-owned systems.

o Must show ability to update/upgrade MiSeq and NextSeq software systems to the most recent production versions, including any associated software sub-modules/packages.

o Must show ability to draw on a comprehensive knowledge of new MiSeq and NextSeq hardware and software versions and an in-depth working knowledge of all genomic library preparation workflow parameters to provide customer solutions.

o Ability to provide remote email and telephone technical expertise available 18x5 to assist with troubleshooting MiSeq and NextSeq systems.

o Capability to replace all sequencing machine hardware as part of a hardware upgrade or a required repair, including re-installation of all systems.

2. Personnel Requirements and Organizational Experience: (40 Points):

· The Offeror will be evaluated by the appropriateness and adequacy of the proposed project personnel and organization experience as it relates to the completion of the requirements in the Statement of Work. The proposed staffing plan must include the responsibilities and level of effort for all personnel who will be assigned to the contract. Staff as well as their detailed qualifications must be described. The key personnel assigned to this contract shall include a primary field service engineer and at least one backup engineer with at least the same expertise. The Contractor shall provide a copy of the factory training certificate for key personnel that will be performing the work stated in the SOW. Contractor shall also include the following in the quote/proposal:

o Demonstrate knowledge and expertise on servicing and troubleshooting the MiSeq and NextSeq 500 sequencing machines, associated computer hardware, and library preparation workflow parameters.

o Demonstrate certification by Illumina for end-to-end system maintenance and repair of these systems (including both hardware and software).

o Demonstrate the ability to have remote (18x5) telephone or on-site response capabilities within 2 business days (depending on the nature of the issue) following initial call by customer.

o Demonstrate the ability to provide replacement consumables (sequencing kits) due to hardware failure.

Past Performance (Evaluated but not scored)

Offerors shall submit the following information as part of their response:

A list of three (3) contracts providing services for MiSeq and NextSeq 500 systems currently in process that are similar in nature to the solicitation. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns.

Include the following information for each contract or subcontract:

1. Name of Contracting Organization

2. Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

3. Contract Type

4. Total Contract Value

5. Description of Requirement

6. Contracting Officer's Name and Telephone Number

7. Program Manager's Name and Telephone Number

o The quoter/offeror must provide specific information on Emergency Service calls for MiSeq and NextSeq 500 systems encountered on the identified contracts and the quoter's/offeror's corrective actions.

Each quoter/offeror may be evaluated on their performance under existing and prior contracts for similar products or services. The Government is not required to contact all references provided by the quoter/offeror. Also, references other than those identified by the quoter/offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the quoter/offeror's organizational experience.

The Government may evaluate the offeror's past performance on organizational experience based on information obtained from references provided by the offeror, other relevant past performance on organizational experience information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.

The Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance.

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