Combined synopsis/solicitation for Musician Coordinator.

IAW FAR 5.207, the following applicable synopsis items are as follows:

Date: Solicitation posted October 4, 2019 - October 18, 2019
Questions due no later than October 11, 2019 11:00 PM EST.

Year: FY20

Contracting Office Zip Code: 31905

Service Code: G002

NAICS: 711130

Small Business Size Standard: $12,000,000.00

Contracting Office Address: 6650 Meloy Drive, Building 6, Fort Benning, GA 31905

Subject: Musician Coordinator who provides individual musicians to support 1,060 religious services (worship services, funerals, memorials) at various Fort Benning, GA chapels and 700 rehearsals yearly.

Proposed Solicitation Number: W911SF-20-R-1000

Closing Response Date: October 13, 2019 at 11:59 PM EST

Contact Point: Crystal Provencher, Contract Specialist, [email protected] (706) 545-5428

Description: Musician Coordinator who provides individual musicians to support 1,060 religious services (worship services, funerals, memorials) at various Fort Benning, GA chapels and 700 rehearsals yearly.

Place of Contract Performance: Chapels on Fort Benning, GA

Set-Aside Status: 100% Small Business Set-Aside

IAW FAR 12.603, Streamlined Solicitation for Commercial Items:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W911SF-20-R-1000 and the solicitation is issued a Request for Proposal (RFP).

(Iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.

(iv) This is 100% small business set-aside, NAICS code 711130, small business size standard $12M.

(v) Contract Line Items (CLIN):

Base Year -

CLIN 0001: Worship Services      

Quantity: 1,060

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1,060 services

CLIN 0002: Rehearsals

Quantity: 700

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 700 services

CLIN 0003: Contract Manpower Reporting (CMR)

Quantity: 1

Unit: Each                                           

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1 CMR

Option Year 1 -

CLIN 1001: Worship Services      

Quantity: 1,060

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1,060 services

CLIN 1002: Rehearsals

Quantity: 700

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 700 services

CLIN 1003: Contract Manpower Reporting (CMR)

Quantity: 1

Unit: Each           

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1 CMR

Option Year 2 -

CLIN 2001: Worship Services      

Quantity: 1,060

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1,060 services

CLIN 2002: Rehearsals

Quantity: 700

Unit: Each

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 700 services

CLIN 2003: Contract Manpower Reporting (CMR)

Quantity: 1

Unit: Each           

Unit Price: CONTRACTOR ADDS THEIR PRICE HERE

Amount: CONTRACTOR PRICE x 1 CMR

(vi) This is for a musician coordinator for church services, funerals, memorials services, (1,060 yearly) and rehearsals (700 yearly) on Fort Benning, GA. Through this contract, the contractor is responsible for coordinating and providing musicians for various religious services located throughout Fort Benning. See PWS for details.

(vii) Dates and Places of Performance:

Base Year: 16NOV19 - 15NOV20

Option Year 1: 16NOV20 - 15NOV21

Option Year 2: 16NOV21 - 15NOV22

Place of Performance: Chapel locations throughout Fort Benning, GA

Purchase Description of Personnel requirements:

1. Musicians needed throughout the year: Minimum times for each musician is 2 times a week (one rehearsal and one service).

a.            Staff 12-15 worship leaders and musicians in a variety of worship traditions. We have 15-25 weekly services, approximately 8 chapel locations.

b.            Three Accompanist (piano) in the Protestant, gospel, and catholic tradition. Approximately twice a week, every Saturday/Sunday.

c.             Three Catholic service musicians/worship leaders. Trained in the Catholic tradition who can lead music for mass. Approximately twice a week, every Saturday/Sunday plus rehearsals.

d.            8-10 worship style music leaders in contemporary/modern worship style; must be able to play either piano/guitar or other instrument as they lead worship music. Approximately every Saturday/Sunday morning, supporting 8 different chapels.

e.            Holiday requirements include Christmas, New Years, Easter, and the traditional Catholic calendar. The worship music leadership will have an increased amount of requirements during the holidays. The contractor can use their musicians; however, there will be more rehearsals and scheduled services during the holidays.

2. Worship leader skill list:

a.            2-3 years' experience as a worship leader in the style of the service.

b.            Working knowledge of sound equipment.

c.             Ability to coordinate volunteers as required by the service.

d.            Working knowledge or training in modern coordination software like Planning Center.

3. Accompanist skill list:

a.            2-3 years of professional musical experience as a pianist.

b.            Ability to site read.

c.             Play in the liturgical, gospel, or traditional styles as required by the individual service.

d.            Ability/availability to work with and rehearse a choir and/or a band.

4. Contractor Skills list:

Planning Center coordination software. If the contractor doesn't know Planning Center, they need to include in their proposal a written plan on how they are going to coordinate 800 services a year.

5. Professional sound reinforcement

The contract requires a high level of audio reinforcement knowledge. The contractor should personally have this skill or be able to provide a plan to meet the needs of the Chaplains for sound training and troubleshooting as they arise.

6. Personnel leadership and development

Submit a written plan for how the musician coordinator is going to recruit, train, and backfill staff.

Schedule:

PROTESTANT WORSHIP (Sunday)

Main Post

0830       Contemporary                                     Airborne Chapel

1030       Protestant                                             Kelley Hill Chapel

1030       Gospel                                                     Sightseeing Road Chapel

1100       Contemporary                                    Main Post Chapel          

Sand Hill

0800       Worship Service                               Regimental Chapel*

0930       Worship Service                               Regimental Chapel*

1030      Worship Service                                30th AG BN*

1100       Worship Service                               Regimental Chapel*

1330       Worship Service                               Regimental Chapel*

1500       Latter Day Saints                              Regimental Chapel*

Harmony Church

0800       Worship Service                              Tedford Worship Center*

0930       Worship Service                              Tedford Worship Center*

PROTESTANT RELIGIOUS ED

0915       Sunday                                                  1-81st BN Classroom*

1045       Sunday                                                  1-81st BN Classroom*

1130       Sunday                                                  30th AG BN Classroom*

1300       Sunday                                                  1-46th IN BN Classroom*

1500       Sunday                                                 2-54th IN BN Classroom*

1500       Sunday                                                 2-58th IN BN Classroom*

1500       Sunday                                                 2-19th IN BN Classroom*

1600          Sunday                                    AWANA         Main Post Chapel

1130       Tuesday                                               30th AG BN Classroom*

1900       Tuesday                                               1-19th IN BN Classroom*

1200       Wednesday                                        194th AR BDE HQ*

2000      Wednesday                                        2-47th IN BN Classroom*

1200       Thursday                                             Bldg. 4

1930       Thursday                                             1-50th IN BN Classroom*

ROMAN CATHOLIC

WEEKEND MASS

Main Post

1630       Saturday                                              Main Post Chapel

0900       Sunday                                                 Main Post Chapel

1100      Sunday                                                 Tedford Worship Center            

1230       Sunday (Spanish)                             Kelley Hill Chapel                               

Sand Hill

1330   Sunday                                                     Bldg. 3010, Aud. #4

WEEKDAY MASS

1200       (Duty Days only)                               Main Post Chapel

FAITH FORMATION

1030       Sunday                                                Religious Ed. Ctr

MUSLIM

1200       Sunday                                                Regimental Chapel*

JEWISH

0800       Sunday Worship                               30th AG BN*

0900       Sunday Rel. Ed.                                                 30th AG BN*

(viii) Provision FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition.

(ix) FAR 52.212-2, Evaluation - Commercial Items, is applicable.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical ability, management approach to managing individual musicians, and past performance. Award is determined on lowest price technically acceptable. Technical and past performance, when combined, are more important than price. Proposals will be evaluated for technical acceptability; award will be made on Lowest Price Technically Acceptable. The Government intends to evaluate proposals and make award without discussions. The wage determination for this resulting contract is Wage Determination 2015-4527 dated July 25, 2019 for Muscogee and Chattahoochee Counties, GA. Invoicing will be in accordance with FAR Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Please include a completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, with your offer.

(xi) FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. Additional FAR clauses cited in the clause applicable to the acquisition:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-35 Equal Opportunity for Veterans

FAR 52.222-37 Employment Reports on Veterans

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government

FAR 52.219-8 Utilization of Small Business Concerns

FAR 52.219-14 Limitations on Subcontracting

FAR 52.204-9, Personal Identity Verification of Contractor Personnel

(xiii) There are no contract financing arrangements or warranty requirements determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xiv) This contract is commercial and therefore not rated under the Defense Priorities and Allocations System (DPAS).

(xv) The date, time and place offers are due.

Offers are due no later than October 14, 2019, 11:59 PM EST, by email to [email protected].

Questions must be submitted no later than 1:00 PM EST, October 9, 2019.

(xvi) The name and telephone number of the individual to contact for information regarding the solicitation.

Crystal Provencher, Contract Specialist

[email protected]

(706) 545-5428