Purpose and Objectives: The intent of this Sources Sought Notice is to identify potential offerors capable of providing Resident Wandering System. These are for the Pittsburgh VA Medical Center in Pittsburgh, PA 15215. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the attached document. Responses should include the following information: Verify that the business is under 561621 of the North American Industry Classification System (NAICS), V1erification of Size Standard under the NAICS, Business name, address, Point-of-Contact, if in possession of a Federal Supply Schedule contract, and if the business has verification as a Service Disabled Veteran Owned Small Business or Veteran Owned Small Business. All information is to be submitted via e-mail at [email protected]. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 10:00 A.M. (EST) on Friday, February 19, 2019. No submissions will be accepted after this date and time. Questions can be submitted electronically to [email protected]. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. STATEMENT OF WORK VA PITTSBURGH HEALTHCARE SYSTEM GENERAL The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all labor, materials, support and travel to provide a Resident Wandering System at its H.J. Heinz campus in O Hara Township, at 1010 Delafield Road, Pittsburgh, PA, 15215. The Contractor shall provide labor, materials, equipment, support, and travel regarding the required services in buildings 50, 51 and 71. The Contractor shall install, test and commission the system in Base Year of the contract and shall provide technical support for the life of the contract, including all Option Years. REQUIREMENTS REGULATORY COMPLIANCE REQUIREMENTS Federal Communications Commission (FCC): FCC Part 15 - Radio Frequency Device. FCC Part 68 - Connection of Terminal Equipment to the Telephone Network. FCC Compliance to applicable Regulations and Display a valid FCC ID on the Product and/or have a valid FCC license for operation. National Fire Protection Association (NFPA): NFPA70 - National Electrical Code. Underwriters Laboratories (UL): UL294 - Access Control System Units. ITE UL 60950, #E218113 Canadian Standards Association CSA-C22.2 NO. 60950-00 CSA-C22.2 No. 601.1 - M90 U. S. Federal Drug Administration (FDA): FDA Listed under CFR Title 21 Section 890.3725 and produced by an FDA registered manufacturer APPLICABLE CODES & STANDARDS The Contractor shall ensure that all work provided under this section shall meet the minimum requirements of all applicable codes and standards. Where the requirements of this section exceed the minimum requirements, this section shall govern. Where codes conflict with the Contract Documents, codes shall govern. Where any applicable codes and standards conflict between themselves, the more stringent shall apply. Nothing in this section shall relieve Contractor from the responsibility for compliance with all applicable codes, standards or specifications which are generally recognized to be applicable to the work specified herein. QUALITY ASSURANCE The Manufacturer shall be equipped to support the end-user with around-the-clock live support (24/7/365) with direct access to technical support specialists to help accelerate issue resolutions and offer software upgrades as part of a maintenance program offering. The manufacturer shall offer remote technical support capability, including the ability to remotely access system resources and resolve issues. Contractor shall have a minimum of three (3) years experience in the design, installation, and commissioning of projects of a similar nature. Contractor shall provide evidence of completion of at least two (2) projects of a similar size to that specified herein that have been in operation a minimum of one year (must provide references). Contractor shall be either the manufacturer or an authorized dealer for the resident wandering system provided. Contractor shall provide written proof of dealership or partner status along with quotation. WARRANTY The Contractor shall furnish a warranty for the resident wandering system, as follows: Period: The Contractor shall guarantee all labor, workmanship, and materials for the resident wandering system for a period of one (1) year from the date of Final Acceptance with the exception for certain portable pagers and accessory Products and batteries. Should failure occur within the first year to the system, the Contractor shall provide with shorter termed warranty period all labor and materials necessary to restore the system to the condition required for the final test and acceptance for this Contract, at no cost to the Owner. Tie-ins: During the Warranty period, additional components may be connected to the installed systems. New devices will be connected in the same manner as shown in the Contract Documents for this Contract and the existence of the new connections shall not void this guarantee. Where software is part of the system, new information shall be entered in the database to extend operation of the system. Contractor s guarantee shall include all costs related to troubleshooting, repair and replacement of defective Work, including costs of labor, transportation, materials, equipment and other costs as necessary to restore the system to a complete and operational state. Contractor shall provide local service by factory trained personnel from an authorized dealer of the equipment manufacturer. Contractor shall provide written proof from the equipment manufacturer that said Contractor is duly authorized to sell, service and maintain the specified products. The dealer shall have available stock or have parts readily available of the manufacturer s standard parts for the primary system components and devices. The inventory of spare parts requirement is assuming availability of components through a dealer network and/or obtained from respective manufacturers within the required time frame. The Contractor shall offer an Extended Service and Maintenance Program from the Manufacturer to the Owner for future years of operability. The Owner shall inform the Contractor of the acceptance or rejection of the Program at the time of Final Acceptance. Provide a written warranty, covering all systems subject to the requirements of this section, agreeing to repair or replace defective materials and workmanship of work during a 1-year warranty period. The term "defective" is defined to include: Abnormal deterioration. Failure of the system to meet performance requirements. Contractor shall correct any software or firmware defects identified during the Warranty period without additional cost to the Owner. This warranty shall be in addition to and not a limitation of other rights the Owner may have against Contractor under the Contract Documents. Contractor shall warrant that all Work furnished under this Contract will be of good quality, free from faults and defects, and in conformance with the Contract Documents. PRODUCTS RESIDENT WANDERING SOLUTION SYSTEM DESCRIPTION The resident wandering solution shall function as an elopement prevention and alerting system. The resident wandering solution shall be integrated with notification systems necessary to provide centralized event management, notification and reporting capabilities. The resident wandering solution shall provide multiple means of protecting against elopement, including upon sensing a tag in proximity to the door, generating an alarm when the door is open and a tag is within the field. The system shall consist of the following components: Door Controller The Door Controller is the resident wandering system component that manages tag detection, communication, lock control and is the repository for all system data related to controlling the door that it supervises. Tag Transmits a signal to the Door Controller when a monitored resident is in proximity to a controlled door. The Door Controller can then lock the door to prevent the resident from leaving and initiate an alarm notification. Detector Activates the Tag, displays Tag battery level status and is used when the mobile application scans for Tags. The solution shall meet the Access Control requirements specified in the UL294 standard. The solution shall be capable of integrating detection notification through a variety of methods including mobile applications, pagers, signs, wireless telephones, text message and email. All alarms and alerts sent from the door controllers shall be displayable in alarm queues and dynamic maps showing the type and location of the alarm. FUNCTIONAL REQUIREMENTS Door Controller configuration: Controller settings LF Range, Loitering and Door Ajar events, Elevator mode, REX configuration, display low battery and Tag ID, Number of connected Indoor Keypads, External LF and more. Alarms and Events: The system reports an Alarm condition when the door is open and a resident with a Tag is within the Controller s field. The system can be configured to report Loitering and Door Ajar events. The event is indicated by: Event status on the Keypad display, Event sounding from the Keypad s internal buzzer, Event message to the Emergency Call system. Elevator Configuration The Controller can be set to work in Elevator mode. Controllers that work in Elevator mode are typically mounted inside an elevator cab. In Elevator mode, the Controller stores the IDs of Tags that entered the elevator. The Tags that are in the elevator do not trigger an alarm when the elevator arrives at another floor and the elevator door opens. The contractor shall provide nine (9) system computer work stations at locations listed below. Building 50- Ground South Nurse Station Building 50- 1 North Nurse Station Building 50- 1 South Nurse Station Building 51- 1A PCC Office Building 51-1A101 VA Security Building 51- 2A Nurse Station Building 51- 2B Nurse Station Building 51- 3A Nurse Station Building 51- 3B Nurse Station The Contractor shall provide and install 73 door controllers including related hardware at locations shown in drawings that shall be provided after award. Resident tags shall be locatable to within twenty-five (25) feet of its location. WORKING HOURS If Contractor is required to be onsite, it must be between the hours of 8:00 A.M. EST 4:00 P.M. EST on Monday Friday (EXCLUDING FEDERAL HOLIDAYS). If one of the planned days were to overlap onto a holiday, it is on the Contractor to reschedule another day/time with the COR, at no additional cost to the Government. PERIOD OF PERFORMANCE Base Year: 03/01/2020 05/31/2020 Option Year One (1): 06/01/2020 05/31/2021 Option Year Two (2): 06/01/2021 05/31/2022 Option Year Three (3): 06/01/2022 05/31/2023 Option Year Four (4): 06/01/2023 05/31/2024 Installation shall be conducted during the Base Year. Ongoing support and licensing shall be for Option Year One (1) Four (4). INFECTION CONTROL AND SAFETY REQUIREMENTS The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements contained in VAPHS Medical Center Requirements (MCR), Sec. 01 01 10. VAPHS MCR outlines general safety, confined space, dust control, permits, hazardous materials handling, environmental protection and other safety and health requirements. In performance of this contract, the Contractor shall follow VAPHS safety policies and standards for safe work practices and take such safety precautions as the VAPHS Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAPHS smoking policy, which designates all interior space as non-smoking areas. Patient, employee, visitor, and Contractor personnel safety best practices shall be adhered to at all times. The Contractor is responsible for the safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc., removed during service or repair immediately after completion of work or when leaving a job unattended. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility during performance of the contract, and will not use in the facility, any materials which have not been cleared in advance with the VAPHS. MSDS for new chemicals shall be furnished concurrently with the arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to VAPHS personnel to assure compliance with all laws and requirements regarding the Right to Know law. The Contractor is responsible for identifying, providing and maintaining all personal protective equipment (PPE) required to perform the duties outlined in the contract. Additionally, the Contractor is responsible for identifying and adhering to all applicable safety program guidelines (lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Contractor is responsible for providing and documenting any and all required safety training and proper use of PPE to their employees. Training documentation will be provided to the COR upon request. The Contractor shall obtain a Hot Work Permit from the VAPHS Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment is required. The Contractor is required to follow all requirements outlined for the issuance of the Hot Work Permit. The Contractor shall be notified of any non-compliance with the provisions of the contract. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the COR/contracting officer in writing that the condition has been corrected. If, in the opinion of the VAPHS Safety Officer or designee, the compliance condition is considered to be life threatening, he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the contracting officer may issue an order halting all or any part of the work, and Contractor may be held in default. The Contractor will bear all costs associated with a stoppage of work or time spent correcting any safety hazards. VHA HEALTHCARE DIRECTIVE Flu Vaccination Program - VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. Standard Personnel Testing/Infection Control The Contractor shall provide proof of the following tests for their staff within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year. TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all Contractor staff. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually. RUBELLA TESTING: Contractor shall provide proof of immunization for all Contractors staff for measles, mumps, rubella or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR OSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS; Contractors shall provide generic self-study training for all Contractors staff; provide their own Hepatitis B vaccination series at no cost to the VA if they elect to receive it; maintain an exposure determination and control plan; maintain required records; and ensure the proper follow-up evaluation is provided following and exposure incident VA Pittsburgh shall notify the Contractor of any significant communicable disease exposures as appropriate. Contractors shall adhere to current CDC/HICPAC Guidelines for Infection Control in healthcare personnel (as published in American Journal for Infection Control- AJIC 1998; 26:289-354. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS: All contractor employees and subcontractor employees requiring unescorted access to VA facilities and/or access to VA Technology resources (network and/or protected data) must complete a Special Agreement Check (SAC) investigation conducted by the FBI National Criminal History Check (NCHC). The following forms are required for a SAC: Fingerprints and OF306 Declaration For Federal Employment. The employee must be fingerprinted as part of the investigation. Electronic fingerprinting can be performed at the VA Pittsburgh Medical Center and will be coordinated through the COR and Human Resources Office. The Contractor shall bear the expense of the background investigation(s), regardless of the final adjudication determination. A Bill of Collections shall be generated by the VA after final adjudication determination has been received. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). SECURITY INCIDENT INVESTIGATION The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. LIQUIDATED DAMAGES FOR DATA BREACH Consistent with the requirements of 38 U.S.C. ยง5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. TRAINING All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. ADDITIONAL SECURITY REQUIREMENT HIPAA-Focused Training" prior to the performance of the contract and annually thereafter. Training must be completed in VA s TMS system (https://www.tms.va.gov/) or via hard copy training documents. POINT-OF-CONTACT COR: TBA Phone: TBA Email: TBA

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