The OHANG has a need for catered meals 2-6. Due to Covid-19 restrictions food trucks are not an option for catered meals. Please see below and attached PWS for more information. After reviewing the requirement please send your offer via singed solicitation to [email protected].

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catering Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0, to perform Catering Services, as defined in this PWS at paragraph 5.0.

1.2 Background: This non-personal service contract shall provide catered meals for the 1137th Signal Company Soldiers training at the Ohio Army National Guard (OHARNG) armory in Chagrin Falls, Ohio.

1.3 Period of Performance (PoP): 2-6 JUN 2021.

1.4 General Information:

1.4.1 Place and Performance of Services: Catered meals will be delivered by the  Vendor to the OHARNG Armory, 7600 Washington St, Chagrin Falls, OH 44023.

1.4.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.1.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day: December 25th

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0).  Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.  

1.4.5 Installation Access and Security Requirements

1.4.5.1 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security.  All communications with DoD organizations are subject to COMSEC review.  All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations.  DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.  Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures.  The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.  The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings. 

1.4.6 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this call. The CM shall be present or have a designee present at each meal service to act on behalf of the contractor. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.  The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services.  The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.  The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI                      Army Enterprise Infostructure

AR                       Army Regulation

AT/OPSEC           Antiterrorism/Operational Security

BI                        Background Investigation

CM                      Contract Manager

COR                    Contracting Officer Representative

DA                       Department of the Army

DD254                 Department of Defense Contract Security Classification Specification

DFARS                 Defense Federal Acquisition Regulation Supplement

DoD                     Department of Defense

FAR                     Federal Acquisition Regulation

GFP/M/E/S           Government Furnished Property/Material/Equipment/Services

HQDA                  Headquarters, Department of the Army

HSPD                   Homeland Security Presidential Directive

IA                        Information Assurance

IS                        Information System(s)

KO                       Contracting Officer

NGB                    National Guard Bureau

OCI                      Organizational Conflict of Interest

PII                       Personally Identifiable Information

PIPO                    Phase In/Phase Out

POC                    Point of Contact

PRS                     Performance Requirements Summary

PWS                    Performance Work Statement

QA                       Quality Assurance

QASP                  Quality Assurance Surveillance Plan

QC                       Quality Control

QCP                    Quality Control Program

SCR                     Service Contract Reporting

SSN                     Social Security Number

TE                       Technical Exhibit 

USD(I)                 Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Catering Requirements:

5.1 General Catering Requirements

5.1.1 Service shall include delivery. Service shall include all paper products (plates, bowls, cups, napkins, etc.), utensils (eating and serving), and condiments (hot sauce, salad dressing, ketchup, etc.) necessary for each meal. Each delivery will have documentation left with the food stating what food item are being delivered, portion size, number of portions listed.

5.1.2 Breakfast Requirement: At a minimum, the breakfast shall include, eggs (scrambled, casserole, or quiche), one serving of breakfast meat (sausage, bacon, or hash), assorted grain items (bagel, biscuit, English muffin, or toast), fresh fruit, one pastry (muffins, donuts, cinnamon rolls, etc.), one potato choice, assorted cold cereal, condiments to accompany the meal (hot sauce, jelly, butter, etc.), coffee, desserts, 1% or 2% milk in individual cartons, and one other beverage (100% juice, tea, lemonade, NOT bottled water).

5.1.2.1 Breakfast shall be served by the unit personnel between 0700-0800 (7-8 a.m.)  and food and supplies will be delivered and unloaded no later than 15 minutes prior to the serving period.

5.1.2.2 Breakfast date and headcount is as follows 3JUN21 – 75, 4JUN21 – 75, 5JUN21 – 75, 6JUN21 – 75

5.1.3 Lunch Requirement:  NONE

5.1.3.1 Lunch meals will be delivered with the breakfast meal if required.

5.1.4 Dinner Requirement: One meat entrée accompanied by an appropriate sauce or gravy, one starch, one vegetable, a salad with three dressing choices, assorted grain items (bread / rolls), fresh fruit, assorted desserts, appropriate condiments, coffee, 1% or 2% individual carton milk, and one other beverage (100% juice, tea, lemonade, NOT bottled water).

5.1.4.1 Dinner shall be served by the unit personnel between 1800-1900 (6 - 7 p.m.) and food and supplies will be delivered and unloaded no later than 15 minutes prior to the serving period.

5.1.4.2 Dinner date and headcount is as follows 2JUN21 – 75, 3JUN21 – 75, 4JUN21 – 75, 5JUN21 – 75

5.1.5 Meals shall be on a cyclic schedule alternating the type of meats / dishes.

5.2 1137TH Signal Company first meal at Chagrin Falls Armory will be dinner on 2 June 2021 and the last meal breakfast 6 June 2021.

5.3 Unit Point of Contact (POC) is SSG Kaitlyn Gansor, cell 937-321-4886.

5.4 Reserved

5.5 Safety.

5.5.1 The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). this policy can be found at: https://safety.army.mil/ON-DUTY/Workplace/Policy.

5.5.2 Specific Guidelines for Labeling / Packaging / Shipping / Delivery: All subsistence items, including the acquiring, storing, and delivering, shall meet health / sanitation standards required by United States Department of Agriculture (USDA), the Food and Drug Administration (FDA), the Department of Health, and Army Regulations. A requirement / regulation / statute that is more stringent than another is superseding.

5.6 Delivery

5.6.1 Delivery Vehicles: Delivery vehicles used to deliver items under this contract shall be subject to inspection for sanitation. Delivery vehicles shall be clean and closed and covered under an insurance plan.

5.6.2 Transportation / Inspection / Acceptance:

5.6.2.1 When transporting subsistence items, vehicles shall be maintained in good sanitary condition to prevent contamination and be set at appropriate temperatures. Supplies transported in vehicles that are not sanitary, or that are not equipped to maintain prescribed temperatures, may be rejected without further inspection.

5.6.2.2 Items not meeting the standards shall be replaced within a reasonable amount of time (not to exceed 24 hours), which at a minimum, will allow the item to be properly prepared in time for the appropriate meal. Replacement will be at no cost to the Government.

5.6.2.3 A Government representative will inspect all items upon delivery. A unit representative will sign the Vendor's delivery document acknowledging acceptance of those items. Unit representative and Vendor will each keep a signed copy.

6.0 Service Contract Reporting:

6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

6.2 The contractor shall completely fill in all required data fields using the following web address: https://sam.gov.  Log in and select Entity Registrations and then select Service Contract Reporting.

The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

The DoD Guidebook for Service Contract Reporting in the SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

7.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation

https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR)

https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1

DoD Identification (ID) Cards

(Enclosure 2, paragraph 3.b)

01/23/2014

(Change 1: 07/28/2020)

http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards  (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013

http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)           

04/03/2017

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46

DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC)

09/09/14

(Change 1: 05/04/2018)

https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004

https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11

Department of Defense Privacy and Civil Liberties Programs

01/29/2019

https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R

 Department of Defense Privacy Program

05/14/2007

 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01

 Cyberspace Workforce Management

10/05/2020

https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M

Information Assurance Workforce Improvement Program 

12/19/2005 (Change 4: 11/10/2015)

https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM)

02/28/2006

(Change 2: 05/18/2016)

https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05

Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014

https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

 Information Assurance

04/04/2019

http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security

09/26/2014

http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism

12/09/2019

http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

 Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016

http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Executive Order on Combating Race and Sex Stereotyping

09/22/2020

Mandatory

https://www.whitehouse.gov/presidential-actions/executive-order-combating-race-sex-stereotyping/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.5 Meets Food Safety Requirements

Contractor follows requirements to label, package, ship, and serve meals

100%

Random monitoring

5.1.2.1 / 5.1.3.1 Food is Served On Time

Service of catered meals and delivery of boxed lunches is within the time frames stated

95%

Random monitoring

5.2 / 5.3 / 5.4 C Correct quantity of meals is delivered.

Service for the stated number of Soldiers for each course is delivered.

95%

Random monitoring

5.1.2 / 5.1.3 / 5.1.4

Meal Requirements

Meals adhere to the minimum requirements for each course and have the proper serving sizes for each Soldier.

95%

Random monitoring

5.1.1 Disposable ware

All items required for service of the meal are provided

95%

Random monitoring

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency

Number of Copies

Medium/Format

Submit To

1.4.9 Contract Manager

Provide within 3 days after award.

1

Electronic Submission

Government Training POC