February 2022 Central and South Asia Directors of Military Intelligence Conference requirements:

Conference requirements for period of 4 - 10 February 2022

1. Lodging Rooms required:

Contracted Rooms:

• 10 rooms – Check in 6 February – Check out 10 February (4 nights, 40 room nights)
• 3 suites – Check in 6 February – Check out 10 February (4 nights, 12 room nights)

Blocked Rooms

• Must be able to block rooms and provide online booking code for conference attendees as follows:

35 rooms – Check in 6 February – Check out 10 February (4 nights, 140 room nights)

1. Conference meeting space:
   • Required Sunday (set up of equipment) through Wednesday (6 - 9 February 2022)
   • Sufficient space to provide U shaped table to seat 3x personnel at base of table, 7x seats per side of table
   • 2x monitors to display Russian and English language presentations simultaneously
   • Space to provide tabled seating for minimum of 175 personnel spaced laterally to U shaped on both sides of table
   • Sufficient space in conference venue for above requirements and two translation booths and support equipment / personnel at rear of conference tables
   • Draping or temporary partition to mask translation booths from audience view
   • Refreshments / snacks set up outside of conference space with pipe & draping
   • 3x tables set up outside of conference space doorway for registration, 2 tables set up with pipe and drape to facilitate and access control
   • Elevated platform in front of conference room with podium / podium microphone and table seating for 3 on each side of podium (6 total seats)
   • Pipe and draping for all conference area spaces above
   • Authorization for private security to restrict access to conference space areas, to include hallways, to conference guests and hotel staff only

1. Breakout rooms:
   • 1x breakout / storage room from 4 – 10 February
   • 1x executive level board room with seating for 16 (8 per side) on 9 February
   • 1x executive level board room with seating for 8 on 9 February
   • 1 breakout room with seating for 20 on 9 February

1. Audio Visual requirements:

• Podium / with podium microphone
• 2x projectors package for use with monitors
• Stand-alone monitor in rear of conference room to display agenda and administrative information
• Must have onsite AV technical expert in case of problems/breakdown of equipment
• Must be able to create and stage conference step and repeat banner minimum 10’x12’ using client-provided graphic

1. Meals requirements:
   • Must be able to provide breakfast and lunch meals as conference attendees will have limited transportation during conference hours (0800 – 1700 daily)

1. Parking requirements:
   • Must be able to provide minimum of 40 dedicated and reserved parking spaces for conference participants not staying at venue during 7 – 9 February 2022 from 8 AM to 5:30 PM