Federal Bid

Last Updated on 08 Dec 2021 at 8 PM
Sources Sought
Tampa Florida

PKB DMI Conference Room

Solicitation ID FA481422TF023
Posted Date 08 Dec 2021 at 8 PM
Archive Date 28 Feb 2022 at 5 AM
NAICS Category
Product Service Code
Set Aside Total Small Business (SBA) Set-Aside (FAR 19.5)
Contracting Office Fa4814 6 Cons Pk
Agency Department Of Defense
Location Tampa Florida United states 33611

February 2022 Central and South Asia Directors of Military Intelligence Conference requirements:

Conference requirements for period of 4 - 10 February 2022

  1. Lodging Rooms required:

Contracted Rooms:

  • 10 rooms – Check in 6 February – Check out 10 February (4 nights, 40 room nights)
  • 3 suites – Check in 6 February – Check out 10 February (4 nights, 12 room nights)

Blocked Rooms

  • Must be able to block rooms and provide online booking code for conference attendees as follows:

35 rooms – Check in 6 February – Check out 10 February (4 nights, 140 room nights)

  1. Conference meeting space:
    • Required Sunday (set up of equipment) through Wednesday (6 - 9 February 2022)
    • Sufficient space to provide U shaped table to seat 3x personnel at base of table, 7x seats per side of table
    • 2x monitors to display Russian and English language presentations simultaneously
    • Space to provide tabled seating for minimum of 175 personnel spaced laterally to U shaped on both sides of table
    • Sufficient space in conference venue for above requirements and two translation booths and support equipment / personnel at rear of conference tables
    • Draping or temporary partition to mask translation booths from audience view
    • Refreshments / snacks set up outside of conference space with pipe & draping
    • 3x tables set up outside of conference space doorway for registration, 2 tables set up with pipe and drape to facilitate and access control
    • Elevated platform in front of conference room with podium / podium microphone and table seating for 3 on each side of podium (6 total seats)
    • Pipe and draping for all conference area spaces above
    • Authorization for private security to restrict access to conference space areas, to include hallways, to conference guests and hotel staff only

  1. Breakout rooms:
    • 1x breakout / storage room from 4 – 10 February
    • 1x executive level board room with seating for 16 (8 per side) on 9 February
    • 1x executive level board room with seating for 8 on 9 February
    • 1 breakout room with seating for 20 on 9 February

  1. Audio Visual requirements:
  • Podium / with podium microphone
  • 2x projectors package for use with monitors
  • Stand-alone monitor in rear of conference room to display agenda and administrative information
  • Must have onsite AV technical expert in case of problems/breakdown of equipment
  • Must be able to create and stage conference step and repeat banner minimum 10’x12’ using client-provided graphic

  1. Meals requirements:
    • Must be able to provide breakfast and lunch meals as conference attendees will have limited transportation during conference hours (0800 – 1700 daily)

  1. Parking requirements:
    • Must be able to provide minimum of 40 dedicated and reserved parking spaces for conference participants not staying at venue during 7 – 9 February 2022 from 8 AM to 5:30 PM
Bid Protests Not Available

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