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The Pasadena Police Department has approximately 370 sworn and civilian employees. There are a number of different ranks within the department (Chief, Deputy Chief, Commander, Lieutenant, Sergeant, Corporals, Police Officers, Field Training Officers, Motor Officers, Community Services Officers, Park Safety Specialists, Dispatchers, Detention Officers, Forensic Specialists, Records Technician, Property and Evidence Technicians, Cadets, etc.). Each of these ranks requires different rockers and emblems. At times there may be title changes which require new emblems to be created. Vendor must be familiar with the variety of patches, rockers and emblems that the Police Department uses and be able to accommodate special order requests. The orders must be complete within 20-30 working days from the order. Photo samples of each of the items are attached. The hash marks will come in a roll with a minimum of 100 continuous hash marks. All emblems, rockers and patches must be manufactured utilizing the finest yarn and materials available. Vendor must include shipping and handling, freight and any other costs that may affect the final bidding dollar amount. Bid samples may be required. Upon request, samples must be submitted, at no expense to the City, within seven (7) days from the date of request. Failure to comply with request, or failure of the sample to meet the required specifications, may be cause for the City to reject the bidder from consideration on that item. The sample or samples that are required shall be wrapped together and plainly marked with item number and description of the sample, vendor name and bid number. Payment will be made only for the items that are ordered and have been approved by the Pasadena Police Department Equipment Coordinator or his/her Administrator. 1. PRICING MUST BE VALID from JUL 2020-JUN 2021. 2. AWARD WILL BE BASED ON LOWEST BID. 3. Any incomplete bid will be ruled unresponsive and may not be considered for an award. 4. Awarded vendor will be required to provide the following: (a) W-9 (b) completed vendor questionnaire form for new vendors (c) insurance documents, if vendor is coming onsite. Please refer to the attachments for samples of the forms. (d) invoices to be uploaded electronically to the City's website at https://invoice.cityofpasadena.net/ (e) invoices to be submitted no later than 7 days after the required delivery or completion date. Invoice must clearly specify the PO number, detailed description of goods and/or services as applicable (ex. unit price, quantities billed, extended totals, service date, service location, hourly rate, hours billed), and any applicable taxes. 5. Sample Purchase Order can be found on City Net: https://www.cityofpasadena.net/wp-content/uploads/sites/27/Terms-Conditions-of-Purchase-Order.pdf

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