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This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02, dated May 6, 2019.
1352.215-72 INQUIRIES (APR 2010)
Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist ([email protected]). Questions should be received no later than five calendar days after the issuance date of this solicitation. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, on the question responses included in the amendment to the solicitation will govern performance of the contract. (end of provision)
The associated North American Industrial Classification System (NAICS) code for this procurement is 333249 with a small business size standard of 500 employees.
All offerors shall provide a firm-fixed-price quotation for the following line item(s):
Contract Line Item Number (CLINs) TOTAL
CLIN 0001 - GC-TCD/FID-meth
STATEMENT OF WORK
I. Background
The NIST Center for Neutron Research (NCNR) in collaboration with the nSoft consortium is developing machine learning (ML) and artificial intelligence (AI) platforms in order to enhance the operations of the user facility. The goal is to create ML/AI models which detect instrument operation errors and automate data analysis. The primary limitation in developing ML/AI models is the lack of a large and diverse set of vetted measurement data. While efforts to curate historical data at the NCNR are ongoing, it's clear that libraries of new measurement data must be created. This task is made challenging due to the slow acquisition time of neutron measurements and the tedious nature of prepping large numbers of samples.
The purpose of this acquisition is to obtain the components necessary to create an automated experimental platform that will expedite the creation and measurement of neutron measurement samples.
II. Scope
The scope of this procurement is to acquire a programmable robotic system which will consist of a micro-pipetting robot to prepare arrays of small volume solution mixtures (1 microliter to 1000 microliters. All of these systems will have programmable Python-language interfaces which can be integrated into existing NCNR control software. Beyond these primary parts, we will take delivery of all necessary accessories including micro-pipettes, pipette tips, heating modules for the micro-pipetting robot.
III. Specifications
This is a brand name or equal requirement. NIST considers the equipment below manufactured by Opentrons, 20 Jay Street, Brooklyn, NY 11201as meeting specifications. Brand name or equal description is intended to be descriptive, but not restrictive and is to indicate the quality and characteristic of products that will be considered satisfactory to meet the agency's requirement.
The Contractor shall provide the following autopipette robot branded equipment, or equivalent, meeting the salient characteristics as defined below:
A. One (1) Opentrons OT-2 autopipette robot (Mfr. Part Number 101) or a brand with the same salient physical, functional and performance characteristics set forth below. The autopipette robot shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipette samples using exchangeable electronic single-channel pipettes and tips, including a single-channel 10 µL, 50 µL, 300 µL, and 1000 µL pipette tip volumes.
2. Automatically pipette samples using exchangeable electronic 8-channel pipettes and tips, including a 8-channel 10 µL, 50 µL, and 300 µL pipette tip volumes.
3. Configurable with at least two electronic pipettes (2x single-channels, 1x single-channel and 1x 8-channel, and 2x 8-channel pipettes).
4. X-Y-Z coordinate resolution of 0.5 mm
5. Configurable with temperature-control modules for maintaining sample temperatures within a minimum range from 4 C° to 95 C°.
6. Operate with common aqueous and organic solvents
7. Transparent, acrylic enclosure
8. Compatibility with external computers and software integration with Python application programming interface.
B. Four (4) Opentrons temperature modules with aluminum block (Mfr. Part Number 402) or a brand with the same salient physical, functional and performance characteristics set forth below. The temperature module shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Fit inside the Opentrons OT-2 autopipette robot enclosure space.
2. Configurable with temperature-control modules for maintaining sample temperatures within a minimum range from 4 C° to 95 C°.
3. Maintain sample temperature to accuracy within 2 C° over the entire temperature range.
4. Aluminum sample block that holds either twenty-four 1.5-2 mL vials or ninety-six PCR sample wells.
5. Compatibility with external computers and software integration with Python application programming interface.
C. Two (2) Opentrons 1-channel pipettes with 1000 microliter volume (Mfr. Part Number 301) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 1000 microliters
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
D. Two (2) Opentrons 1-channel pipettes with 50 microliter volume (Mfr. Part Number 302) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 50 microliters
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
E. One (1) Opentrons 1-channel pipette with 300 microliter volume (Mfr. Part Number 303) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 300 microliters
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
F. One (1) Opentrons 1-channel pipette with 10 microliter volume (Mfr. Part Number 305) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 10 microliters
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
G. One (1) Opentrons 8-channel pipette with 300 microliter volume (Mfr. Part Number 307) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 300 microliters each across 8-channels
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
H. One (1) Opentrons 8-channel pipette with 50 microliter volume (Mfr. Part Number 308) or a brand with the same salient physical, functional and performance characteristics set forth below. The pipettes shall meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Automatically pipettes sample volumes of 50 microliters each across 8-channels
2. Systematic error of less than 3% of the maximum pipette volume
3. Compatible with aqueous and organic solvents
4. Compatibility with external computers and software integration with Python application programming interface.
I. Two (2) Opentrons tip racks with tip refills of 1000 microliter volume (Mfr. Part Number 503) or a brand with the same salient physical, functional and performance characteristics set forth below. The tip racks and tip refills meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
1. Made of polypropylene plastic
2. Contains 16 tip racks and 80 tip refills, for a total of 9216 tips in each packaged quantity
3. Optimized to pipette 100 microliter to 1000 microliters
4. Compatible with Opentrons OT-2 robot and 1000 microliter 1-channel autopipettes
J. Two (2) Opentrons tip racks with tip refills of 300 microliter volume (Mfr. Part Number 510) or a brand with the same salient physical, functional and performance characteristics set forth below. The tip racks and tip refills meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
5. Made of polypropylene plastic
6. Contains 16 tip racks and 80 tip refills, for a total of 9216 tips in each packaged quantity
7. Optimized to pipette 30 microliter to 300 microliters
8. Compatible with Opentrons OT-2 robot and 50 microliter and 300 microliter 1-channel and 8-channel autopipettes
K. Two (2) Opentrons tip racks with tip refills of 10 microliter volume (Mfr. Part Number 516) or a brand with the same salient physical, functional and performance characteristics set forth below. The tip racks and tip refills meet or exceed the technical specifications identified below and shall be brand new (prototypes, demonstration models, used or remanufactured equipment will not be considered for award):
9. Made of polypropylene plastic
10. Contains 16 tip racks and 80 tip refills, for a total of 9216 tips in each packaged quantity
11. Optimized to pipette 1 microliter to 10 microliters
12. Compatible with Opentrons OT-2 robot and 10 microliter 1-channel and 8-channel autopipettes
IV. Warranty:
The Contractor shall provide, at a minimum, a one-year warranty for the autopipette robot system. The warranty shall cover the following:
- Parts, labor, and travel;
- Unlimited, free email and phone support;
- In the event that NIST is unable to resolve a problem, the Contractor shall provide remote support as needed to expedite a solution for NIST;
- Telephone support for the covered equipment during regular business hours; Telephone support must include response to questions about operating practices, application use, and service issues that can be diagnosed and resolved over the telephone.
The warranty shall commence upon acceptance.
V. PERIOD OF PERFORMANCE
Delivery for the equipment shall be 112 days (16 weeks) after award. Warranty for the equipment shall be twelve (12) months after acceptance of the equipment.
VI. PLACE OF PERFORMANCE
All work shall be completed at the Contractor's facility. Delivery of the equipment shall be at NIST, Building 235 in Gaithersburg, MD. Normal duty hours are Monday through Friday, 7:00 a.m. to 3:00 p.m. with the exception of Federal holidays. Installation is NOT required with system.
VII. DELIVERABLES
Description Quantity Due Date
Opentrons OT-2 autopipette robot (Mfr. Part Number 101) with specs described in requirement A, or equivalent One (1) 90 days after award
Opentrons temperature module with Aluminum block (Mfr. Part Number 402) that holds twenty-four 1.5-2 mL vials, with temperature control from 4 oC to 95 oC, or equivalent Four (4) 90 days after award
Opentrons 1-channel Pipette, 1000 microliters (Mfr. Part Number 301), or equivalent Two (2) 90 days after award
Opentrons 1-channel Pipette, 50 microliters (Mfr. Part Number 302), or equivalent Two (2) 90 days after award
Opentrons 1-channel Pipette, 300 microliters (Mfr. Part Number 303), or equivalent One (1) 90 days after award
Opentrons 1-channel Pipette, 10 microliters (Mfr. Part Number 305), or equivalent One (1) 90 days after award
Opentrons 8-channel Pipette, 300 microliters (Mfr. Part Number 307), or equivalent One (1) 90 days after award
Opentrons 8-channel Pipette, 50 microliters (Mfr. Part Number 308), or equivalent One (1) 90 days after award
Opentrons 1000 uL pipette tips with 16 tip racks and 80 refills, with 9216 tips in each total package quantity (Mfr. Part Number 503), or equivalent Two (2) 90 days after award
Opentrons 300 uL pipette tips with 16 tip racks and 80 refills, with 9216 tips in each total package quantity (Mfr. Part Number 510), or equivalent Two (2) 90 days after award
Opentrons 10 uL pipette tips with 16 tip racks and 80 refills, with 9216 tips in each total package quantity (Mfr. Part Number 516 or equivalent Two (2) 90 days after award
User Manual (Electronic and Hardcopy) One (1) 90 days after award
Warranty Twelve (12) months Commences after final acceptance of fully functioning system
VIII. INSPECTION/ACCEPTANCE
The NIST TPOC will verify that all performance requirements are met. Inspection and acceptance shall take place not later than ten (10) days after delivery.
I. PLACE OF DELIVERY
Delivery shall be FOB DESTINATION
Delivery shall be FOB destination and shall occur within the vendor's standard commercial lead time. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.
National Institute for Standards and Technology (NIST)
100 Bureau Drive, Building 235
Gaithersburg, MD 20899
FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS
INSTRUCTIONS:
System for Award Management (SAM) Registration
In accordance with FAR 52.204-7, the awardee must be registered in the System for Award Management (www.sam.gov) prior to award. Refusal to register shall forfeit award.
DUE DATE FOR QUOTATIONS
Offerors shall submit their electronic quotations, via email, so that NIST receives them not later than 10:00am Eastern Time on September 4, 2019. E-mail quotations shall be submitted directly to the Contract Officer at [email protected].
(A) Format and Content. Volume I shall include the following:
i. The solicitation number (NB6426-19-3441);
ii. The name, address, e-mail addresses and telephone numbers of the Quoter;
iii. Names, titles, and telephone numbers of persons authorized to negotiate on the Quoter's behalf with the Government in connection with this solicitation;
iv. Name, title, and signature of person authorized to sign the quotation. Quotations signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office;
v. Any other business or administrative information that the Quoter wishes to include in its quotation.
vi. The DUNS Number for the quoters active registration at the System for Award Management, (www.SAM.Gov) website. Quoters must have an active registration at www.SAM.gov to be considered for award.
If the quoters representations and certifications do not reflect the NAICS code governing this solicitation, quoters must submit documentation of their business size under the NAICS code governing this solicitation.
vii. Acceptance Period - The acceptance period by the Quoter shall not be less than 90 days
Evaluation Factors:
Award will be made to the offeror whose quotation offers technically acceptable, lowest priced quotation.