This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested, and a written solicitation will not be issued. The Solicitation Number is 89233120QNA000144 and is issued as a Request for Quote (RFQ). This document incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2020-06 effective May 6, 2020. This requirement is a small business set-aside, and the small business size standard is $41.5 million dollars. The North American Industrial Classification System (NAICS) Code for this procurement is 511210. The Department of Energy (DOE), National Nuclear Security Administration (NNSA), Office of Acquisition Management (OAM), Non-M&O Contracting Operations Division (NCOD) intends to award a single Fixed-Priced contract.

The Description of the item to be acquired is Annual Renewal Mongo DB Enterprise Subscription for the following two items: (1) MongoDB Enterprise Advanced; Production; One-Hour Support SLA; Commercial License; Annual Subscription - Quantity 2 each; and (2) MongoDB Enterprise Advanced; Test/QA; One-Hour Support SLA, Commercial License; Annual Subscription - Quantity 1 each.

The desired delivery is June 15, 2020.

Place of delivery is U.S. Department of Energy, NNSA/Office of Secure Transportation, Pennsylvania & K Streets, Albuquerque, New Mexico 87117

The provision at FAR 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code is 511210 Software Publishers, and the small business size standard for this acquisition is $41.5 million dollars.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on company letterhead stationery or as otherwise specified in the solicitation. As a minimum, offers must show: (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) “Remit to” address, if different than mailing address; (8) Acknowledgment of Solicitation Amendments; and (9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.  Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.          

(e) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

The provision at FAR 52.212-2, Evaluation – Commercial, applies to this acquisition.

EVALUATION - COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers; (1) technical capability of the item offered to meet the Government requirement statement; (2) price; and (3) past performance.

Comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum, but is not required to do so. NOTE:  Responses may exceed the requirements, but the Government is not requesting or accepting alternate quotation(s); each response must respond to the solicitation requirement statement

(b) Options. Reserved

(c)  A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this to this acquisition.

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-8 Annual Representation and Certifications (Oct 2018)

FAR 52.211-6, Brand Name or Equal (Aug 1999)

FAR 52.212-1, Instructions to Offerors - Commercial Items (Oct 2018)

FAR 52.212-2, Evaluation-Commercial (Oct 2014)

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Oct 2018). A completed copy of this clause must accompany your solicitation response unless a current copy resides online at email: https://www.sam.gov.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (Oct 2019). Clauses in paragraph (a) and the following clauses in paragraphs (b) apply to this acquisition:

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government with Alternate I

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.209-6 Protecting Government’s Interest When Subcontracting with Contractors, Debarred, Suspended, or Proposed for Debarment

FAR 52.219-6 Notice of Total Small Business Set-Aside with Alternate I

FAR 52.219-8 Utilization of Small Business Concerns

FAR 52.219-14 Limitation on Subcontracting

FAR 52.219-28 Post Award Small Business Program Representation

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies

FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-35 Equal Opportunity for Veterans

FAR 52.222-36 Equal Opportunity for Workers with Disabilities

FAR 52.222-37 Employment Reports on Veterans

FAR 52.222-50 Combating Trafficking in Persons

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.225-1 Buy American-Supplies

FAR 52.225-13 Restrictions on Certain Foreign Purchases

FAR 52.232.33 Payment of Electronic Funds Transfer – System for Award Management

FAR 52.252-1 Solicitation Provisions Incorporated by Reference, https:///www.acquisition.gov

FAR 52.252-2 Clauses Incorporated by Reference, https:///www.acquisition.gov

The following DOE clauses apply to this acquisition.

DOE-G-2005 BILLING INSTRUCTIONS (OCT 2014)

(a) Contractors shall use Standard Form 1034, Public Voucher for Purchases and Services Other than Personal, when requesting payment for work performed under the contract.

(b) Contractors shall submit vouchers electronically through the Oak Ridge Financial Service Center's (ORFSC) Vendor Invoicing Portal & Electronic Reporting System (VIPERS). VIPERS allows vendors to submit vouchers, attach supporting documentation and check the payment status of any voucher submitted to the DOE. Instructions concerning contractor enrollment and use of VIPERS can be found at https://vipers.doe.gov.

(c) A paper copy of a voucher that has been submitted electronically will not be accepted.

General Information: Prospective contractors shall complete electronic annual representations and certifications at System for Award Management (SAM.gov) https://www.sam.gov/SAM/.   The offeror must be actively registered in the SAM database as a contractor.

Information Regarding Submission of Proposals: Proposals will only be accepted via FEDCONNECT website (VENDOR RESPONSE https://www.fedconnect.net.). Each offeror is further instructed to review the Tutorial Section within FEDCONNECT for submitting quotes via FEDCONNECT. 

Late quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF QUOTATION.

It is the responsibility of the contractor, prior to the quote due date and time, to verify successful transmission of the quote through FEDCONNECT in accordance with the Proposal Submission instructions.

Funds are currently available for this contract. Proposals must be valid for 45 calendar days after solicitation closing.