The Amarillo VA Health Care System (AVAHCS) in Amarillo, Texas is seeking Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or Small Business sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 12.
NOTE: TO QUALIFY SDVOSB AND VOSB VENDORS MUST BE CERTIFIED IN THE VA VENDOR INFORMATION PAGES (VIP) DATABASE.
The North American Industry Classification System (NAICS) is 621511. Any SDVOSB, VOSB, or Small Business firms who wish to identify their interests and capability to provide this product must provide product specifications, performance and delivery information by notifying the Contract Specialist no later than 4:00 PM Central Time, February 19, 2021. Notification shall be e-mailed to Robyn Nussbaum, at
[email protected].
Any vendor who responds to this Notice must provide credentials to perform the requirement as outlined in the below scope.
DISCLAIMER
This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice.
SCOPE:
The Amarillo Veterans Affairs Health Care System (AVAHCS) Pathology and Laboratory Medicine Service (P&LMS) located in Amarillo, Texas, requires a local contractual service vendor for Off Site STAT/Urgent Laboratory Services/Testing on an As Needed Basis for laboratory tests that are not available in-house.
General Information
Scope & Objectives for Each Local Vendor
The local Vendor laboratory shall provide all resources necessary to accomplish the services described in this PWS except as may otherwise be specified.
All professionals providing services under the terms of this contract will have appropriate Board Certifications and possess the requisite skills and experience to perform laboratory services/testing as defined in this Performance Work Statement.
Additionally, these laboratory services/testing will be performed locally off-site on an As Needed Basis and the AVAHCS P&LMS shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.
Due to the urgent diagnostic nature of the test results; and the sensitivity, viability, and the required storage temperature of the patient sample the local Vendor shall be available to perform services/testing 24/7 during the calendar year including holidays and weekends for the following VA site:
AVAHCS
Pathology and Laboratory Medicine Service
6010 Amarillo Blvd., West
Amarillo, Texas 79106
All tests that are considered to be STAT/Urgent shall be called to the AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.
All tests that are considered to be critical or panic values shall be called to the ordering
AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.
Each local Vendor assisting in the performance of this work statement is considered part of the VA health activity for purposes of the following statutes and the VA regulations implementing these statues: the Privacy Act, 5. S.C. sec 552a, and 38 U.S. C. sections 5701, 7705, and 7332.
Refer to Attachment A for a list of tests required to be performed for the Off-Site Laboratory Services/Testing at VA sites (Refer to 4 a) for the local Vendor s facility but not limited to on an As Needed Basis .
Term of Contract
A. Performance Period for each local Vendor:
1. The Base Year (Date of Award + 1 year) and four (4) 1-Year Option Periods are required
under this contract from the date of award unless otherwise extended by the Contracting
Officer. The contract(s) is subject to the availability of VA funds.
B. Type of Contract for Each Local Vendor
1. Firm Fixed Price per CPT test code IDIQ.
C. Description of Tasks and Associated Deliverables for Each Local Vendor
1. The local Vendor for VA area of service (Refer to 4 a) shall provide on an
As Needed Basis STAT/Urgent laboratory services/testing described within the
performance period of this PWS.
2. The performance of the local Vendor at the VA area of service (Refer to 4 a) shall be
according to the requirements contained in this PWS and equal to that of the
professional standards of CAP and/or TJC.
D. Billing for Each Local Vendor
The Local Vendor at each VA area of service (Refer to 4 a), shall bill monthly in arrears and process the billing through the Government E-Invoice system. (OB10) www.tungsten-network.com
Payment for both local Vendors will be the responsibility of AVAHCS in Amarillo, Texas.
Each Local Vendor s Responsibility
A. Services Required
1. The Vendor at the local area of service (Refer to 4 shall provide Off-Site
STAT/Urgent laboratory services/testing on an As Needed Basis in accordance with the
terms of this contract for the AVAHCS facility located in Amarillo, Texas.
2. The Department of Veterans Affairs Health Care System, Chief, of P&LMS will have the
final technical and administrative direction over all services/tests provided.
B. Vendor s shall
Provide local off- site STAT/Urgent laboratory services/testing in such a manner as to assist the AVAHCS laboratory located in Amarillo, Texas to give timely and accurately requested services/testing for the clinical care of Veteran patients on an As Needed Basis 24/7 during the calendar year including weekends and holidays.
Call all tests that are considered to be STAT/Urgent to the ordering AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.
Call all tests that are considered to be critical or panic values to the ordering AVAHCS Laboratory within 1 hour of time of receipt of sample at the vendors facility and a faxed report to follow within 30 minutes after telephone notification to the customer.
Finalize services/testing at their medical facility and will release in a secure manner, finalized test reports to the ordering AVAHCS laboratory either digitally or as a hard copy report after receiving the laboratory orders at the Vendors laboratory facility.
C. Vendor s Qualifications
The Vendors laboratory shall be accredited through the College of American
Pathologists (CAP) and/or The Joint Commission (TJC) and supply documentations attesting to their accreditation.
The Vendor shall supply AVAHCS laboratory a copy of their Clinical Laboratory Improvements Amendments (CLIA) number along with a copy of their CAP and/or THC certificate.
The Clinical Pathologist(s) of the laboratory assigned by the Vendor to perform the Off-Site STAT/Urgent laboratory services/testing covered by this contract shall be licensed to practice medicine in a State, Territory, or Commonwealth of the United States or the District of Columbia.
Each individual identified for performance of this contract for Off-Site STAT/Urgent laboratory services/testing shall have appropriate certifications and training to perform laboratory testing as attested to one or more of the following agencies: CAP, JCAHO,
American Society of Clinical Pathologist (ASCP), or American Medical Technologist (AMT).
D. Location of Performance
These laboratory services/testing will be performed locally off-site at the Vendors facility on an As Needed Basis and the AVAHCS P&LMS shall not be required to furnish any equipment other than the required patient testing sample (blood, serum, plasma, urine, body fluid, etc.) plus any required clinical history related to the performance of the laboratory testing.
Special Requirements for Each Local Vendor
A. Confidentiality
1. The Vendor and any sub vendors and its employees are subject to the provisions of
HIPAA, 38 U.S.C. 5705 and the Privacy Act of 1974 as well as all other applicable
confidentiality laws and VA regulations in performance of the services required by the
contract. This includes both Privacy and Security Rules published by the Department of
Health and Human Services (HHS).
2. The Vendor shall comply with all VA security policies and applicable confidentiality
statutes, including 38 U.S.C. 5701, 38 U.S.C. 5705, 38 U.S.C. 7332, 5 U.S.C. 552a
(Privacy Act), as well as 45 C.F.R. Parts 160,162, and 164 (Health Insurance Portability
and Accountability Act).
3. The Vendor shall keep confidential the contents of all medical documents entrusted to its
care. Employees of the Vendor shall not disclose to any unauthorized person, firm, or
corporation knowledge entrusted during performance of the contract.
4. Records created by the Vendor in the course of treating VA patients under this
agreement are the property of the VA and shall not be accessed, released, transferred,
or destroyed except in accordance with applicable federal law and regulations.
5. The contractor shall maintain confidentiality of HSRO/QA information per 38 USC 5705
and VHA Handbook 1605.1.
6. The C&A requirements do not apply, and that a Security Accreditation Package is not
required.
Attachment A
CPT CODE
TEST DESCRIPTION
TURN AROUND TIME (TAT)
PRICE
80302
Acetaminophen
<1 hour
87340
Acute Hepatitis Panel
8 hours
82040,82042
Albumin (serum, urine, body fluid)
<1 hour
80301
Alcohol-Serum
<1 hour
82140
Ammonia
<1 hour
86308/86309
AB Heterophile Screen
4 hours
82805
Arterial Blood Gas (pH, PCO2, PO2, O2sat, Base excess, Bicarbonate,
Total CO2, Ventilation)
<1 hour
86060
ASO and ASO Titer
24 hours
86403 x 4
Bacterial Antigen Screen-Serum or CSF
(Group B Strep Ag, H. influenza Ag, S. pneumoniae Ag,
N. menigitidis Ag)
4 hours
80048
Basic Metabolic Panel (Glucose, BUN, Na, K, Cl, CO2, Creatinine, Calcium)
<1 hour
84703
Beta-HCG-Serum
<1 hour
82010
Beta-Hydroxybutyrate
<1 hour
82247
Bilirubin, Total (serum, body fluid)
<1 hour
87040
Blood Cultures
Various
83880
BNP
<1 hour
87493
C Diff
2 hours
87491,87591
C. trachomatis / N. gonorrhoeae by PCR
24 hours
82375
Carboxyhemoglobin (Carbon Monoxide)
<1 hour
80156
Carbamazepine
<1 hour
85025
CBC w/ Auto Diff
<1 hour
85027, 85007
CBC w/ Manual Diff
<1 hour
82465
Cholesterol (serum, body fluid)
<1 hour
82553
CK-MB
<1 hour
87015,87272,87329
Crypto/Giardia
2 hours
85379
D-Dimer
<1 hour
80162
Digoxin
<1 hour
87999
Environmental Culture-DI water
Various
87999
Environmental Culture-Fungal Culture
Various
85384
Fibrinogen- Quant
<1 hour
85362
FDP/FSP Agglutination Semiqualitative
<2 hours
87254
Flu A&B Antigens
<1 hour
80170
Gentamicin
<1 hour
82945
Glucose (serum, urine, body fluid)
<1 hour
85014,85018
H & H
<1 hour
83036
Hemoglobin A1C
<1 hour
87338
H. pylori Antigen-Stool
24 hours
86677
H. pylori IgG-Serum
<1 hour
86709
Hepatitis A Antibody -IgM
4 hours
87340
Hepatitis B Antigen
2 hours
86306
Hepatitis B Surface Antibody
8 hours
86803
Hepatitis C Antibody
2 hours
80074
Hepatitis Panel (Acute)
<2 hours
86703
HIV 1 /2 Antibody
2 hours
82330
Ionized Calcium (whole blood/serum)
<1 hour
83615
LDH (serum/body fluid)
<1 hour
80061
Lipid Panel (Cholesterol, Trig, HDL, LDL)
<1 hour
80178
Lithium
<1 hour
80010
Liver Panel (AST, ALT, GGT, LD, T Bilirubin, D Bilirubin)
<1 hour
87207
Malaria Blood Smear
24 hours
85730
Mixing Study-APPT
8 hours
85610
Mixing Study-PT
8 hours
86308
Mononucleosis
<1 hour
83874
Myoglobin-serum
<1 hour
87798
Nucleic Acid Probe AMP infectious
4 hours
83930,83935
Osmolality-Serum or Urine
<1 hour
80184
Phenobarbital
<1 hour
80185
Phenytoin
<1 hour
83051
Plasma (Free) Hemoglobin
24 hours
86022
Platelet Antibodies
4 hours
85576 x 4
Platelet Function Analysis
24 hours
84145
Procalcitonin
<1 hour
84144
Progesterone
<1 hour
85610
PT (ProTime)
<1 hour
85730
PTT(Activated)
<1 hour
86403
Rapid Strep Screen
<1 hour
87633
Respiratory Panel
4 hours
85406
Reticulocyte Count
<1 hour
87425
Rotavirus
2 hours
87631
RSV by PCR
< 2 hours
86403
S. pneumoniae Antigen
2 hours
80302
Salicylate
<1 hour
89310
Semen Analysis (post vasectomy)
Various
89322
Semen Analysis (fertility testing)
Various
87505,87506,87507
Stool Pathogen panel
2 hours
80198
Theophylline
<1 hour
84478
Triglyceride (serum, body fluid)
<1 hour
84484
Troponin I-high sensitivity
<1 hour
84155,84156, 84157
Total protein (serum, urine, body fluid)
<1 hour
81001
Urinalysis
2 hours
80301
Urine Drug Screen (Amphetamine, Barbiturate, Benzo, Cocaine, Opiate, THC, PCP, Methadone)
<1 hour
80164
Valporic Acid
<1 hour
80202
Vancomycin
<1 hour
Bid Protests Not Available