This is notice that a written solicitation will be issued in accordance with the FAR for the Laughlin AFB FY04 Sports Officials Requirement, reference Statement of Work below. Quotes are not requested at this time but upon posting of the solicitation, quotes are requested by 18 Sept 03.STATEMENT OF WORK (All Sports) 1. CONTRACTOR SERVICES: a. The contractor shall provide/furnish all labor, equipment, transportation, uniforms and materials necessary to officiate intramural sports events held at Laughlin AFB [Fitness Center, facilities.] All officials must be members of the National Association of Sports Officials [NASO], or of a state registered sports officials for the sports being officiated. Contractor shall supply a copy of each individual’s respective/membership, to the Laughlin AFB Sports Director prior to the individual’s working/officiating his or hers first game. A week prior sports to be officiated are softball, basketball, volleyball, soccer, and football. b. The officials are required to enforce all pertinent rules and local by-laws without deviation, for each sport they are officiating, along with current association rules established for each particular sport. Applicable rules to be used are as follows: 1. National Collegiate Athletic Association (NCAA) 2. Amateur Softball Association (ASA)/United States Slow-pitch Softball Association (USSSA) 3. United States Volleyball Association (USAV) 4. United States Soccer Federation (USSF) 5. United States Flag and Touch Football League (USFTL) c. Officials shall not participate as a player, coaches, or team managers within the league in which are officiating. In addition, the official must not be closely related to any participates of the sport. d. The contractor shall meet with the Athletic Department at least 30 days prior to the start of the scheduled sports to go over the specific rules and by-laws governing that particular sport. e. The contractor shall provide official’s clinic’s for coaches and officials prior to the start of each sport, and if necessary during the season, at no additional cost to the government. Scorekeepers and timers shall be included in these clinics which provide training on the sports rules, regulations, base by-laws, emergency reporting procedures and safety requirements. f. Staff will ensure scorebooks are prepared prior to games, with scorebooks/sheets filled in with dates and times. Officials will be responsible for verifying the final scores in the official scorebook after each game by circling scores on each sheet. Officials shall arrive at the respective game location at least 15 minutes prior to the scheduled game time. Officials shall be dressed in the respective uniform of their governing athletic association and have all equipment in their possession. Where there is not official association uniforms, dress will be in accordance with Laughlin AFB by-laws. g. Officials will comply with all Air Force safety requirements when officiating on Laughlin AFB. Safety requirements will be outlined within the by-laws for each sport. By-laws will be distributed to the head official two weeks prior to the start of the season. h. Officials will have the authority to postpone any game due to inclimate weather or emergencies such as military recalls/alerts. If officials suspend a scheduled game due to weather or field conditions, they shall immediately notify the Fitness Center staff member on duty. Contractor will only be paid for games they officiated. i. Telephone numbers of the project manager or alternate must be updated as needed and provided to the Fitness Center. For short notice cancellation, notification due to inclimate weather, military commitments, or acts of Nature. j. The contractor shall be sure of the date, time, and location of each game by checking the schedule provided by the Fitness Center. Contractor shall be also responsible for the scheduling of officials for the events they are required to work. k. An official may consult with another official at anytime or when requested to do so by a manager, however the final decision shall rest with the official whose exclusive authority it is to make the decision. Under no circumstance shall any official seek to reverse a decision, argue in an angry unruly manner, incite players, and/or coaches against another official concerning a call or decision made by the proper official. l. Any injury sustained by a player or official shall be brought to the attention of the Fitness Center Director before 0800, the next day. m. Officials shall be required to work on weekends and holidays as scheduled in advance or due to make-up games. n. Officials shall maintain a professional attitude and appearance at all time. The contracting officer may request temporary and permanent suspension of any official that does not abide by this contract, the sports rules, and local by-laws. Reasons may include but are limited to lack of professional ability, lack of sufficient knowledge of the sport, tardiness, intoxication, misconduct, and unprofessional appearance. o. Officials shall require a team roster from both teams prior to the start of each game. Score books/score sheets shall be turned into the Fitness Center before the closing of the facility each night. p. Officials for outdoor sports shall have the sole responsibility for making sure the outdoor lights are turned on and off prior to leaving the playing fields. q. The contractor shall make available to coaches in all sports, a way in which the coaches may critique game officials. A critique is mandatory. Officials shall evaluate and discuss improvements on submitted critiques with the Fitness Center Director or designated representatives. r. Games will be canceled and payment not made if the following number of officials are not present per games for each of the following sports. No additional officials will be scheduled to work any games without the approval of the Fitness Director, this includes pre and post season play. A. Basketball 3 officials and 1 scorekeeper B. Flag Football 4 officials C. Volleyball 2 officials and 1 scorekeeper D. Softball 2 officials and 1 scorekeeper E. Soccer 4 officials s. Any games canceled for unavailability of officials may be made up at a later date at the discretion of the Fitness Director. t. Games will be played within duty hours of the Fitness Center. Games may be scheduled within the following time frames: Fitness Center Mon-Fri 1500 to 2300 Sat 1300 to 2000 Sun/Holidays 1300 to 1800 II. Government Furnished Property and Services General: The government shall provide without cost the facilities, equipment, materials, and/or services listed below: Basketball: Court, balls, jerseys, score boards, scorer’s table, score books, and score panels. Softball: Fields, balls, bases, score boards, score books, and score panel. Volleyball: Courts, nets, jerseys, score boards, balls, scorer’s table, score books, and score panel. Soccer: Goals, nets, fields, balls, jerseys, cones, score boards, score books, and score panels. Flag Football: Fields, balls, tees, flags, jerseys, scorer’s table, score books, and pencils. III. Contractor Furnished Items and Services a. General: Except for these items or services specifically stated to be Government furnished the contractor shall furnish everything required to perform this statement of work. Basketball: Standardized uniform, whistle, NCAA Rule book and proper footwear. Soccer: Standardized uniform, whistle, USSF Rule book, proper footwear, and penalty flags. Volleyball: Standardized uniform, whistle, USVBA Rule book and proper Footwear Softball: Standardized uniform, whistle, ASA Rule book, proper footwear, ball/strike counter, and ball bag. Football: Standardized uniform, whistle, USFTL rule book, proper footwear, penalty flags. All officials, referees, umpires, field judges, linesmen, and score keepers/timers must comply with certification requirements. IV. Workload Estimates Football: October – December (number of games: 70) Basketball: January – March (number of games: 120) Volleyball: March – May (number of games: 70) Softball: May – July (number of games: 85) Soccer: August – September (number of games: 80)

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