THIS IS A SOURCES SOUGHT SYNOPSIS ONLY. THIS IS NOT A REQUEST FOR OFFERS OR PROPOSALS.  THIS NOTICE DOES NOT REPRESENT A COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION OR AWARD A CONTRACT. INFORMATION RECEIVED WILL BE USED TO DETERMINE THE AVAILABILITY OF TECHNICALLY CAPABLE AND OTHERWISE RESPONSIBLE CERTIFIED 8(A), HUBZONE, SERVICE-DISABLED VETERAN-OWNED AND SMALL BUSINESS CMA FIRMS THAT WOULD BE INTERESTED IN SUBMITTING OFFERS FOR THIS ANTICIPATED SOLICITATION.

The General Services Administration, Region 8, Mountain Plains Service Center is conducting a market survey and is seeking qualified firms to provide Construction Manager as Agent (CMa) services for the new U.S. District Courthouse that will be constructed in Billings, MT.  GSA is seeking a CMa firm with management experience in design and construction of large, complex, new construction projects to provide professional services for overall project administration, management and quality for this project. Many of the services under this contract shall be performed under the direction/supervision of professional architects and/or engineers with substantial construction experience.

SCOPE OF WORK:

The CMa work proposed includes but is not limited to the following:

Design Phase Services: These services shall include, but not limited to, providing design technical reviews; code compliance reviews; constructability reviews utilizing Building Information Modeling (BIM); analysis of value engineering proposals; preparation of cost estimate; cost analysis; cost control/monitoring; site surveys; scheduling; and review of design scope changes.

Project Procurement Phase Services: These services shall include, but not limited to, provide assistance to the Government on contract packaging strategies; help develop and prepare Request for Qualification (RFQ) and Request for Proposal (RFP) packages for construction; assist in selection process; and provide advise during the technical evaluation of proposals; answering bid/RFP questions, attending/participating in site visits, pre-bid conferences preparing and issuing solicitation amendments for review and approval by the Government Contracting Officer.

Project Construction Phase Services: These services shall include, but not limited to, providing/ establishing temporary field offices; setting up job files, working folders, and record keeping systems scheduling and conducting preconstruction meetings; monitoring the submittal review process; maintaining marked up sets of project plans and specifications for future as-built drawings; performing routine inspections of construction as work proceeds; schedule review; review and processing of pay applications; administration of change orders; claims avoidance; and review of labor rates and worker interviews.

Commissioning Services: These services shall include, but not limited to, providing professional and technical expertise for start-up, calibration, and /or certification of a facility or operating systems within a facility.

Testing/Inspection Services: The CMa may be tasked to provide the services of an independent testing and/or inspection agency/laboratory to perform project specific quality control testing and inspection services.

Post Construction Services: The CMa may be tasked to provide services such as: Performing Post Occupancy Evaluation (POEs); assisting agency in the formulation of lessons learned; providing occupancy planning including development of move schedules, cost estimates, inventory lists, providing move coordination, relocation assistance, and/or furniture coordination; and providing telecommunication and computer coordination.

Claims Services: The CMa may be tasked to provide claims services when and as required by the Government for specific projects. The CMa will review disputes and claims from the A&E and/or construction contractor(s) and render all assistance that the Government may require, including, but not limited to, the following: Furnishing reports with supporting information necessary to resolved disputes or defend against the claims; preparation and assembly of appeal files; participation in meetings or negotiations with claimants; appearance in legal proceedings; preparation of cost estimated for use in claims negotiations; and preparation of risk assessments/analyses relative to claim exposure.

General Services: The CMa may be tasked to provide services not related to a specific project.

Such work must be authorized in advance by the Government. These services may include, but are not limited to developing, updating, and reviewing Agency Service handbooks, guides, manuals, and/or policies. When required to support work being performed under any of the major Project Phases, the Government may authorize Additional Services such as providing special consultant or special inspection services, performing special studies and/or updates to prior studies, updates to master or environmental plans, interior space planning, existing site surveys, site models, providing photographic records beyond the normal scope of presentation and inspection services required, and providing expertise as required in unusual situations from specialty disciplines.

At a minimum, the CMa key team members shall consist of the following: 

            Corporate executive

            Project manager

Project coordinator

Surveyor

Geotechnical engineer

Professional/technical experts - all disciplines

Field survey and investigation staff

Architectural review coordinator

Engineering review coordinators - all disciplines

Partnering facilitator

Chief cost engineer

Cost estimators

CPM analyst/scheduler

Value engineering technical coordinator

Value engineering technical disciplines

Construction inspectors

 Award of the Construction Manager (CMa) Services Contract is anticipated for December 2009. 

Anticipated start date for construction is on or about February 1, 2010. Performance period of construction is 730 calendar days from the Notice to Proceed (NTP) date. Estimated Construction Cost is between $50,000,000 and $60,000,000

The North American Industry Classification System (NAICS) Code for this procurement is 541310. The size standard is $4.5 million per year. These services will be procured under the Small Business Competitiveness Demonstration Program and may be set aside for 8(a), HUBZone, Service-Disabled Veteran-Owned Small (SDVOSB) or Small Business (SB) businesses.

This Sources Sought announcement is issued to solicit written expressions of interest from certified and qualified 8(a), HUBZone, Service-Disabled Veteran-Owned and Small Business (SB) CMa firms. All firms shall submit a letter of interest on company letter head.  Please limit submissions to 3 pages.

This letter shall include the following:

1) Firm's point of contact, with mailing address, e-mail address and telephone number
2) Firm's type of business - 8(a), HUBZone, SDVOSB or Small Business (SB)
3) Intent to team with another firm and anticipated teaming arrangement                                4) Answer to this question: Has your firm performed the type CMa services described above in the past five years on a similar project? The definition of "similar" is new construction of a multi-story building that included high-end finishes and security requirements, with a cost range of $50 - $60M.

Letters of interest must be submitted no later than May 18, 2009. Send letters to the attention of Kay Thompson, Contracting Officer (8PSM), General Services Administration, Denver Federal Center, Bldg 41, P.O. Box 25546 (8PSM-P), Denver, Colorado  80225-0546 or [email protected].

This project will be funded by the American Recovery and Reinvestment Act for 2009. THERE IS REASONABLE CERTAINTY FUNDS WILL BE AVAILABLE. All reporting requirements from the Contractor are mandated per the Act. THIS IS NOT A REQUEST FOR PRICE OR TECHNICAL PROPOSALS.